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Cloud Storage

Benefit from Cloud HR Workflows in 2024

February 2, 2024 by Andrew Roberts

Boost Efficiency by Automating Human Resources Operations with Cloud Employee Filing Solutions


Benefit from Cloud HR Workflows in 2024

Understanding Cloud HR Workflows

Cloud HR workflows represent a modern HR document management and employee filing approach. These workflows leverage cloud-based employee filing solutions, offering features like secure file storage, scanning automation, effortless document retrieval, and streamlined new-hire process through integrations with e-signature and onboarding platforms to create end-to-end electronic workflows. This modern approach ensures that HR operations are simplified and efficient, providing secure and immediate access to essential documents.


Advantages of Cloud Workflows in HR

One of the key advantages of cloud workflows in HR is the reduction of errors and increased accuracy through oversight with audit trails and document version history. These cloud workflows also integrate seamlessly with HRIS, HCM, and other HR systems, centralizing documents into a secure indexed cloud document management system. Additionally, they enhance employee record compliance and make audits a breeze with real-time reporting, secure file sharing, and role-based controlled access, contributing to improved operational efficiency and data security.


Key HR Processes Benefitting from Cloud Workflows

Cloud HR workflows significantly benefit key processes such as employee onboarding, policy and employee handbook acknowledgments, and document storage. For example, cloud workflows streamline the onboarding process by automating document collection, review, and electronic signatures, improving efficiency and creating a seamless electronic onboarding experience for new employees. Furthermore, these workflows ensure that policy and employee handbook acknowledgments are easily managed and documented, reducing administrative burdens and enhancing compliance.


Future Trends in HR Technology and Cloud HR Workflows

In 2024, the adoption of cloud HR software is a vital trend, emphasizing the need for a resilient and future-proof HR system. DynaFile’s cloud-based document management solution aligns with this trend, providing essential features to streamline HR operations and improve the employee experience. Future trends in HR technology also highlight the increasing focus on change management and the adoption of new HR software, reflecting the continuous evolution of HR practices and technologies.


Benefits of Upgrading HR Software

Organizations should consider upgrading their HR software to cloud-based solutions like DynaFile if they experience consistent compliance errors and lack features to satisfy their business goals. The benefits of upgrading and automating Human Resources operations with cloud employee filing solutions include time and money savings through automation and actionable insights for improving personnel and company processes. By embracing cloud-based employee filing solutions, organizations can future-proof their HR operations and adapt to the evolving technological landscape in 2024 and beyond.

Adopting cloud HR workflows will benefit HR operations in 2024, empowering organizations to streamline processes, enhance data security, and improve overall efficiency. DynaFile’s cloud-based document management solution provides a comprehensive platform to meet the evolving needs of HR departments.

  • Centralize employee and student files through scanning automation and integrations with HRIS & HCM.  
  • Manage and access your secure, cloud-based files from anywhere.
  • Seamlessly integrate with top e-signature and onboarding platforms to optimize new-hire workflows.
  • Enjoy cloud workflows with indexed filing, secure sharing, and version control.
  • Simplify audits with customized reports and segmented access for secure document sharing with auditors.

Are you ready to empower your team with industry-leading document management solutions and experience cloud HR workflows that transform employee filing? Schedule a demo today and learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.

Filed Under: Cloud Storage, Digital Transformation, Electronic Filing, Paperless Onboarding, Workflow Integrations

How an Award-Winning Law Firm Benefited from Cloud-Based Legal HR Document Management with DynaFile

January 17, 2024 by Andrew Roberts

Transforming Legal Document Management: Thompson Hine’s Employee Filing Efficiency with DynaFile


How an Award-Winning Law Firm Revolutionized Cloud-Based Legal HR Document Management with DynaFile

Thompson Hine LLP, a legal powerhouse recognized for its innovative practices, knows something about efficiency. Ranked #1 for “Most innovative North American law firms: New working models” by the Financial Times, they constantly seek solutions to streamline operations and empower their teams. But with 8 offices across the U.S. and over 700 lawyers and staff, managing paperwork presented a logistical hurdle. 

The Challenge:

Thompson Hine, with hundreds of employees spread across the U.S. in different offices, faced a significant challenge: the need for remote access to personnel files and the ability to manage documents efficiently from any location. Paper-based filing and limited remote access were hampering efficiency and hindering collaboration. In an era where agility and remote collaboration are essential, the firm needed a solution to keep up with its innovative ethos.

The DynaFile Solution:

Enter DynaFile’s cloud-based employee filing system – a game-changer for Thompson Hine. This robust solution brought a centralized repository and unmatched remote access capabilities to the firm’s fingertips. It addressed the pain points of traditional paper-based filing systems and integrated seamlessly with Rival (formerly SilkRoad Technology) for streamlined onboarding processes.

Transformative Results:

With hybrid filing options and multiple document upload methods, flexibility became the name of the game. Armed with enhanced remote access, HR and admins could access files from anywhere, fostering secure cloud workflows while embracing the remote work revolution. The intuitive search functionality and indexed filing made document retrieval a breeze. And the onboarding integration? It was like a time-turner, automatically importing new hire paperwork with the correct types and descriptions, saving precious time and reducing manual data entry.

The impact of DynaFile on Thompson Hine’s operations has been nothing short of transformative:

  • Hybrid Filing Options & Flexibility: The firm now enjoys a range of document filing methods, accommodating various formats and enhancing record-keeping flexibility.
  • Enhanced Remote Accessibility: HR and administrative staff can now access files from anywhere, paving the way for efficient remote work and collaboration.
  • Streamlined Document Retrieval: The intuitive search functionality and indexed filing system have made finding specific documents a breeze.
  • Efficient Onboarding: Integration with the onboarding platform has automated the flow of new hire paperwork, significantly reducing manual data entry and boosting onboarding efficiency.

Thompson Hine’s journey with DynaFile exemplifies how embracing technology can lead to remarkable improvements in efficiency and streamlined workflows. DynaFile’s implementation addressed the immediate needs of document management and aligned with the firm’s commitment to innovation and client-focused solutions in the long term.


 Nothing but Great Things to Say

I have nothing but great things
to say about DynaFile.
Our implementation could not
have gone any smoother. 

The site is set-up in a way
that allows you
to do anything imaginable.

Kevin Kendall | Senior Human Resources Manager,
Thompson Hine

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For more insights and information on how DynaFile can revolutionize your document management processes, visit DynaFile.com and explore industry-leading filing solutions to transform your document management experience.

Ready to upgrade your filing solution? Schedule a demo and take your document management to the next level.

Filed Under: Cloud Storage, Digital Transformation, Paperless Onboarding, Workflow Integrations

Revolutionizing HR: The Shift from Document Storage to Dynamic Document Management

November 14, 2023 by Andrew Roberts

Creating Workflow Efficiencies Through Industry-Leading HR Document Management


Revolutionizing HR: The Shift from Document Storage to Dynamic Document Management

As anyone in human resources knows, HR is a document-intensive role. Managing sensitive employee records, policies, and other essential documents can take time away from focusing on business goals and strategic initiatives. 

Traditionally, HR departments relied on physical filing cabinets to store employee documents. While physical storage may have worked well in the past, it is not the most efficient or secure method in today’s digital age. Digital document storage, on the other hand, involves storing documents electronically, either on local servers or in the cloud. Although this may be a temporary solution to ditch the paper trails, in the end, HR needs more than just storage to optimize workflows; they need a document management system. Document management goes beyond simply storing files and is a more comprehensive process involving organizing, accessing, and controlling documents throughout their lifecycle. A cloud-based document management system such as DynaFile offers significant advantages in HR operations, including improved efficiency, secure and centralized storage, controlled access, and seamless collaboration between teams, whether they are remote or in the office. 

Document management with DynaFile goes beyond file storage. The robust features of the cloud-based system encompass a range of tools that make it easier to organize, access, and control documents. These features include document indexing, version control, and integrations with leading e-signature platforms to automate onboarding workflows with digital signatures and online forms. Sound document management systems, like DynaFile, seamlessly sync with HCM and HRIS to provide a centralized platform for HR professionals to manage and collaborate on documents.

Consider a scenario where an HR department needs to retrieve an employee’s contract from several years ago. Finding the specific document in a document storage system without proper indexing or organization could be time-consuming and frustrating. However, with an indexed file management system, the document can be easily located by searching for the employee’s name or other relevant metadata. This saves valuable time and ensures that important documents can be accessed quickly and efficiently.


Boost Compliance Unify Teams with Cloud Collaboration for Streamlined HR Document Management

A solid digital filing strategy also helps HR departments maintain compliance with legal and regulatory requirements. With document management systems, HR professionals can easily track versions, implement approval workflows, and securely share sensitive documents. This level of control and organization reduces non-compliance risk and helps HR departments operate more effectively.

Cloud collaboration tools, like those offered by DynaFile, allow HR professionals to easily share and collaborate on HR documents, eliminating the need for physical paperwork. This secure access to HR documents from anywhere significantly improves efficiency and productivity in HR processes. Moreover, DynaFile’s cloud collaboration features provide a centralized system for managing HR documents, ensuring compliance with data protection regulations.

For example, imagine a scenario where multiple HR professionals must review and provide feedback on a new company policy. In a traditional document storage system, this would involve printing numerous copies of the document and distributing them physically, resulting in time delays and potential version control issues. With cloud collaboration, HR professionals can share the document electronically, allowing for real-time collaboration and seamless feedback. Going digital saves time and ensures that everyone is working on the most up-to-date version of the document.

Cloud collaboration also offers the advantage of accessibility. With a cloud-based document management system, HR professionals can access their documents from anywhere with an internet connection. It is particularly beneficial for remote or global HR teams who may need to work on documents while traveling or from different locations. Accessing documents remotely improves teamwork and ensures that HR processes can continue smoothly, regardless of physical location. Additionally, cloud-based systems often have robust security measures to protect sensitive HR information, providing peace of mind for HR professionals.

In conclusion, cloud-based document management systems like DynaFile offer numerous benefits for HR document management. They improve efficiency, streamline collaboration, and ensure compliance with data protection regulations. By leveraging these technologies, HR professionals can enhance their document management processes and focus on strategic HR initiatives.

Schedule a demo today and learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.

Filed Under: Cloud Storage, Electronic Filing, Paperless Onboarding, Record Compliance

Streamlining Administrative Processes in Schools

October 23, 2023 by Andrew Roberts

Boost Efficiency and Productivity with the Right Education Digital Document Management


Elevate Education Administration with Digital Document Management

In the fast-paced world of education, streamlining administrative processes is crucial. That’s where an education digital document management system comes in. With advanced automation and digital workflows, these systems simplify and enhance administrative tasks and save time and money, boosting efficiency and productivity.

Selecting the right document management system for your school involves carefully considering various factors. It’s crucial to understand your school’s unique needs and challenges and assess how well the system aligns with your existing infrastructure. 


Choosing the Perfect Document Management System for Your School

One of the most significant items to consider is whether this education records management system plays well with the tech you already have. 

Does your institution utilize e-signature providers like DocuSign, PandaDoc, or Adobe Sign to give the power of digital forms and electronic signatures for student and faculty onboarding? Will this system work well with other software like Human Capital Management (HCM) and Learning Management Systems (LMS)? Choosing a solution with seamless integrations with these systems allows you to create automated onboarding workflows and centralize your student and faculty records in one secure location within DynaFile. 

With a digital document management system, schools can transform their paperwork into easily accessible and searchable digital files. To make filing and retrieving your documents as quick and simple as possible, indexed filing systems such as DynaFile use metadata to categorize and securely store your files in the cloud. The indexing information automatically files your documents in the student or faculty’s digital folder, allowing administrators to retrieve them instantly from anywhere. The benefits of indexed filing mean no more time wasted searching for physical documents or dealing with manual paperwork. 

But that’s not all. The best school document management systems offer additional features to enhance data security to protect sensitive student and personnel information through encrypted, secure online file storage. Other features, such as document control tools like segmented access, let you allow or restrict access to specific features that users can perform in the system. Add on version control and comprehensive audit trails, and schools can ensure the integrity and security of their documents with robust education document management systems like DynaFile. 

Streamlining administrative processes has never been easier. With DynaFile’s best-in-class digital document management system, educational institutions can optimize their workflows and focus on what matters – providing quality education.

Schedule a demo today and learn how your institution can raise the bar on its document management practices in 30 days or less.

Filed Under: Cloud Storage, Education Document Management, Paperless Onboarding

Revolutionizing Education Document Management: How DynaFile is Transforming the Industry

October 19, 2023 by Andrew Roberts

A Digital Solution for Streamlined Education Document Management


Revolutionizing Education Document Management

Managing paper-based documents or using outdated document management systems in the education industry can be cumbersome and inefficient. Misfiled or lost documents can lead to frustration and wasted time. DynaFile offers the best-in-class electronic education filing system to help schools and educational institutions go paperless, centralize filing, and gain efficiency. DynaFile is a solution that revolutionizes education document management by providing educational institutions with a comprehensive digital filing system for faculty and students.

With DynaFile, educational institutions can transition from traditional paper filing systems to more organized and accessible electronic document management systems. DynaFile’s robust school document management system allows for easier document retrieval, sharing, and updating, enhancing efficiency and productivity. By eliminating the frustrations and inefficiencies of paper-based systems, DynaFile streamlines document management processes and improves workflows.

For example, imagine an administrator needing to access a student’s academic records from a few years ago. In a paper-based system, they must search through stacks of physical files to find the relevant documents, which could take significant time and effort. However, with DynaFile’s indexed filing system, they can search for the student’s name or ID in the digital filing system and retrieve the records within seconds, saving time and allowing the teacher to focus on other essential tasks.

Electronic education document management systems also eliminate misplacing or losing important documents. In a paper-based system, it is easy for documents to be accidentally lost, and it can be highly frustrating and time-consuming. DynaFile securely stores all documents digitally and can be easily located through a simple search, which ensures that important documents are always accessible and reduces the risk of losing them.


Importance of Document Management in the Education Industry
Transitioning to an electronic document management system improves organization, accessibility, and collaboration.

By implementing a document management system like DynaFile, educational institutions can overcome the limitations of both paper-based systems and enjoy a wide range of benefits. These benefits include improved document organization, enhanced accessibility, and streamlined workflows.

For instance, locating specific documents in inefficient systems can be time-consuming, require manual searching through physical files or multiple systems, and lead to frustration and wasted time. However, a centralized indexed filing system like DynaFile can easily organize and store documents in a searchable repository. Admins can quickly search for specific documents using metadata, saving time and improving efficiency.

Furthermore, electronic education document management systems enhance accessibility and collaboration among teams. Documents can be accessed and shared from anywhere, anytime, making it easier for teams to collaborate on projects and tasks. Cloud collaboration improves communication and ensures everyone can access the most up-to-date information.


Benefits of Using a Document Management System for Schools
Implementing an electronic document management system, such as DynaFile, provides numerous benefits for educational institutions. One of the key advantages is the creation of a centralized and searchable repository for all academic documents. An indexed filing system improves document retrieval and sharing among faculty and staff, enhancing collaboration and streamlined workflows.

In addition to improved organization and accessibility, electronic document management systems offer other significant benefits for schools. One such benefit is the reduction in paper usage and storage costs. Traditional paper-based systems require physical document storage space, which can be costly and inefficient. By transitioning to an electronic system like DynaFile, schools can significantly reduce the need for physical storage space and the associated costs.

For example, a school that adopts DynaFile can eliminate the need for file cabinets and storage rooms dedicated to paper documents. Implementing a digital filing strategy frees up valuable space that can be used for other educational purposes. Additionally, reducing paper usage contributes to environmental sustainability, aligning with the growing emphasis on eco-friendly practices in the education industry.

Furthermore, electronic document management systems offer automated workflows and streamlined processes. Tasks such as document routing, approval, and version control can be automated, reducing the time and effort required for administrative tasks and allowing educators to focus more on teaching and less on administrative work.

For example, imagine a scenario where a school needs to update policies for remote work. Each form must be manually reviewed, signed, and filed in a paper-based system. This process can be time-consuming and prone to errors. With DynaFile, the school can create an automated workflow where faculty receive the form electronically, sign it digitally, and submit it back to the school. The system can then automatically route the forms to the appropriate personnel folder in DynaFile. Digital workflows reduce the administrative burden and ensure a more efficient process.


Features and Capabilities of DynaFile
DynaFile offers a range of features and capabilities that make it a powerful tool for education document management. Its scan-to-cloud filing system converts paper files to electronic format, making it easy to transition from physical to digital files. The system also utilizes barcode recognition tools, which automate the document conversion and organization process. Scanning automation tools ensure that documents are accurately converted and properly organized in the electronic filing system.

Additionally, DynaFile offers batch processing features, allowing for the efficient management of additional paper documents. This feature is handy when multiple documents must be processed for different employees simultaneously. For example, if a school needs to process numerous teacher contracts at the beginning of the academic year, the batch processing feature in DynaFile can help streamline the process. The school can scan the entire stack of papers into the system. Then, you can quickly index and file your documents from a browser-based interface.

Furthermore, DynaFile easily integrates new paper documents into existing electronic files, ensuring that all documents are stored and organized in a single, accessible location. Your team can easily add documents to staff folders in formats you use every day: paper, emails, electronic files, ATS, LMS, HRIS, and more. The digital transformation makes it easy to maintain a comprehensive and up-to-date repository of educational documents.

By leveraging these features and capabilities, educational institutions can significantly improve their document management processes and achieve greater efficiency and productivity.


DynaFile Streamlines Education Onboarding
DynaFile seamlessly integrates with popular e-signature providers, including DocuSign, PandaDoc, and Adobe Sign, to give HR the power of digital forms and electronic signatures. These integrations eliminate manual processes and streamline document workflows, making it easier for administrators to manage and store employee and student documents. The paperless education onboarding solution provided by DynaFile ensures that completed documents are stored and managed efficiently.

These integrations also enhance accessibility and collaboration across HR and admin teams. Files can be accessed in real-time, allowing seamless collaboration and review. Administrators can also implement segmented access rules, ensuring only authorized personnel can access sensitive employee documents.

For example, imagine an HR department in a school that needs to onboard new employees and students. In a traditional paper-based system, HR and administrators must manually process and store various documents, such as employment contracts, student records, policy acknowledgments, and tax forms. This process can be time-consuming and error-prone. However, with DynaFile’s seamless integrations, the HR and admin departments can streamline onboarding using electronic forms, e-signatures, and automated workflows. New employees and students can complete the necessary documents digitally, and the system will automatically store and organize the files in the appropriate locations. The automated onboarding workflows eliminate the need for manual data entry, reduce the risk of errors, and improve overall efficiency.

By revolutionizing how HR departments manage and store employee and student documents, DynaFile enables education institutions to work faster and more efficiently, reducing costs associated with manual document management and protecting confidential information.


Integration with Existing School Records Management Systems
One of the advantages of DynaFile is its seamless integration with existing school records management systems, such as Learning Management Systems (LMS) and Human Capital Management (HCM) systems. This integration allows for the seamless flow of data between different systems, enhancing workflow and data synchronization. By eliminating the need for manual data entry and retrieval, DynaFile improves efficiency and productivity.

For example, imagine a school using an LMS to manage student enrollment and course registration. With DynaFile’s integration capabilities, student enrollment information can be automatically synced with DynaFile’s robust document management system. The integration ensures that all relevant information is accessible in one centralized location, providing a more streamlined and efficient experience for faculty, staff, and administrators.

Furthermore, integration with HCM systems allows for the smooth transfer of employee data between the document and HR management systems, eliminating the need for duplicate data entry and ensuring that employee files are always up to date. This integration enhances the efficiency of HR processes and reduces the risk of errors.

By integrating with existing school management systems, DynaFile provides a comprehensive solution that optimizes workflows and data management in educational institutions.


Security and Compliance Considerations
Security and compliance are paramount when implementing a document management system in educational institutions. DynaFile addresses these concerns through various security features and compliance measures. The system ensures data security through encryption and access control features, protecting sensitive educational documents from unauthorized access.

Additionally, DynaFile helps educational institutions comply with data protection regulations specific to the education industry. Schools can securely store and manage their documents by implementing a document management system like DynaFile while ensuring compliance with relevant regulations. Secure education document management reduces the risk of data breaches and protects the privacy of students, faculty, and staff.

For instance, educational institutions often deal with sensitive documents containing personal information, such as student records and employee contracts. With DynaFile’s security features, these documents are protected from unauthorized access. The system allows administrators to set access permissions, ensuring only authorized personnel can view or modify sensitive documents.

Moreover, DynaFile offers audit trails and activity logs, which provide a transparent record of document access and modifications. These features help educational institutions comply with data protection regulations and track unauthorized activity.


Cost-Effectiveness and Return on Investment
Implementing a document management system like DynaFile is a cost-effective solution for educational institutions. Schools can significantly reduce paper usage and storage costs by transitioning from paper-based systems to electronic document management. Additionally, the time and cost savings associated with document retrieval and storage are substantial.

Schools can achieve a positive return on investment with improved productivity and efficiency. The long-term cost savings, increased productivity, and streamlined workflows make DynaFile an investment that significantly benefits educational institutions.

For example, imagine a school that spends significant money on paper, printing, and physical document storage space. By adopting DynaFile, the school can eliminate these costs and redirect the budget toward other educational needs. Additionally, the time saved in document retrieval and storage can be used for more valuable tasks, such as curriculum development and student support.

Furthermore, DynaFile’s automation features reduce the need for manual data entry and administrative tasks, free up staff members’ time, allowing them to focus on more critical responsibilities and improve overall productivity.


Best-in-Class Education Document Management
In conclusion, document management plays a crucial role in the education industry. A digital document management system, such as DynaFile, can revolutionize how educational institutions manage their documents. By improving organization, accessibility, and collaboration, DynaFile enhances efficiency and productivity for faculty, staff, and administrators.

The seamless integration with existing school management systems, robust security and compliance features, and cost-effectiveness further contribute to the transformative impact of DynaFile in education document management. By adopting DynaFile, educational institutions can streamline document management processes, achieve cost savings, and improve workflow efficiency.

Schedule a demo today and learn how your institution can revolutionize its document management practices and focus more on what truly matters – providing quality education to students.

Filed Under: Cloud Storage, Education Document Management, Electronic Filing, Paperless Onboarding, Record Compliance, Scanning Automation, Workflow Integrations

Recession-Proof Your Organization with Document Management Automation

August 16, 2022 by Andrew Roberts

How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn.


Recession-Proof Your Organization with Document Management Automation

As we face the current economic downturn, with inflation running at its highest level in more than 40 years and the strong possibility of an upcoming recession, many organizations are turning to investments in digital transformation to brace for uncertain times. 

Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.

Here is a look at how workflow automation tools such as a cloud-based electronic employee filing system can streamline processes and help ease the burden of increased operational costs.

Free Up Time to Focus on Core Business Goals
Filing cabinets quickly become disorganized, and papers can easily be misfiled or lost. Modernizing the time-consuming and labor-intensive admin processes such as employee record filing will save money and give your HR team time to drive goals forward and focus on employee experience and retention. To make filing and retrieving your documents as quick and easy as possible, DynaFile indexes them with metadata and automatically files them to the cloud. Documents are always stored in the right place so your team can instantly access what they need from anywhere. 

Go Paperless & Save Money on Costly Office Space
Let’s face it; commercial property is not cheap, so paying for extra office space to store paper files doesn’t make good business sense. You can take an entire department paperless through scanning automation tools and ditch the filing cabinets and employee records rooms. DynaFile’s scan-to-cloud document management system has powerful scanning automation tools. Barcode recognition automatically organizes and files your documents to an employee’s folder as they are scanned. On top of that, batch processing can handle the stacks of unrelated papers, so you can import them to DynaFile and utilize on-screen processing to break apart and index them directly from your web browser. If you are already paperless, electronic documents can be brought into the system via drag-and-drop drive, saved to DynaFile directly out of the application you’re working on, or “virtually printed” into an employee’s digital folder.

Powerful Integrations Make for Seamless Automated Onboarding
Employers are battling a constant demand for labor and record high quit rates due to the Great Resignation phenomenon. According to the Labor Department, employers added 528,000 jobs in July. With such a competitive job market, onboarding automation tools can help HR be better prepared to fill open positions. Robust integrations sync with your HRIS and streamline personnel record management across the entire employee lifecycle to save time and improve compliance. New hires can review, fill out and legally sign all their onboarding documents online through DocuSign, iCIMS, signNow, JotForm, PandaDoc, and Adobe Sign before their first day. Once completed, all onboarding paperwork is filed automatically in the new employee’s folder. After they are onboarded, your team can easily add documents to staff folders in formats you use every day: paper, emails, electronic files, ATS, HRIS, and more. 

Address Security Issues that come with a Remote Workforce
Allowing private data to get into the wrong hands can set your company up for a data breach and severe adverse consequences. As businesses navigate the new working environment in post-pandemic times, they should closely look at the systems and policies in place regarding handling sensitive employee records. Maintaining compliance & employee records security while working offsite is vital to your staff’s privacy. Utilizing a cloud document management system provides secure, instant access to your staff files regardless of where your admin or HR team is located. When the time comes for a compliance audit, or you want to collaborate with other members of your team, encrypted document links and segmented access rules give access to only the staff folders and types of documents they should be authorized to view.

Automate Admin Tasks & Boost Your Productivity with DynaFile
Investing in the Digital Transformation of your HR employee filing will streamline workflows, cut costs, and increase your team’s productivity. Implementing DynaFile will not only future-proof your document management solution but will also give you quick-to-implement, cost-efficient, and effective automation to weather the economic uncertainties ahead. 

Learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years. Contact our team today for more information about paperless HR employee file management!

Filed Under: Cloud Storage, Digital Transformation, Paperless Onboarding

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