Electronic Education Onboarding
Welcome students and new hires with a completely paperless onboarding education process!
Onboarding Education Paperwork Piling Up?
Implement an end-to-end electronic employee and student onboarding education process and go digital with online forms and e-signatures.
Powerful integrations with DocuSign, PandaDoc and Adobe Sign provide e-signatures, digital forms, and online workflows so HR can “paper up” new employees without printing a single sheet. Instead, online forms are used to capture employee information, and electronic signatures are used to authenticate during the onboarding process. Now new hires can review, complete and legally sign all onboarding paperwork online before their first day on the job, streamlining HR and reducing stress on new employees. Completed onboarding packets can be routed to any number of parties like Payroll and Hiring Managers, then back to DynaFile for quality check. Once approved, all onboarding documents are automatically filed in the employee’s folder within DynaFile. By removing pen and paper roadblocks, HR can stop generating paper and operate smoother than ever.
Want to see how it works?
Electronic Onboarding Education Forms
Online forms are used to collect employee information during the onboarding process.
Take your onboarding forms paperless! Scan or upload your existing onboarding forms to become the base of your onboarding templates. Onboarding templates can include links to supplemental documentation like an employee handbook for policy acknowledgments for review and a space to add an attachment for things like a photo ID or a voided check for direct deposit.
Form fields can be set to validate for specific inputs like SSN or phone number to protect against typos. Information entered on forms early in the onboarding packet is auto-completed on subsequent forms to eliminate repetitive entries. Best of all, new hires can only finalize their packet once all required information is filled out and signed so HR ensures they receive complete information from the electronic onboarding process.
Electronic Signatures
Electronic signatures capture a legal and binding agreement from staff.
Replace inked signatures with e-signatures! DynaFile integrates with global leaders in digital transaction management, such as DocuSign, PandaDoc, and Adobe Sign, providing the world’s most trusted electronic signatures. Now new hires can legally sign onboarding forms and other documentation from anywhere, anytime. A new employee’s first day no longer has to be taken over by a stack of onboarding paperwork. All information can be collected and signed off on before day one, so they’re ready to hit the ground running.
Other Institution Forms
Seamless integrations can also be used to get other documents filled out and signed.
Discover the untapped potential of our integrations by extending their use beyond employee and student onboarding. Streamline your workflow by eliminating paper and enjoy the convenience of filling out and signing documents entirely online. Policy acknowledgments, PTO requests, wage increases, corrective counseling forms, performance reviews, etc., can all be completed, signed, and processed digitally. Like onboarding documents, other forms are automatically filed in the student or employee’s folder inside DynaFile after signing.
Connect with Existing Systems
Connect to your LMS, SIS, HRIS & HCM software to centralize employee and student documents in your secure DynaFile cloud for faster filing and retrieval.
Providing your staff and incoming students with a paperless onboarding and file management experience has never been easier! Through exciting partnerships and data synchronization with ADP, Ceridian, iCIMS, Kronos, Oracle, PeopleSoft, SAP, UltiPro, and Workday, there is no longer a need to print or scan your onboarding paperwork. Our integration automatically creates the new hire’s folder in DynaFile and files all completed forms. From there, HR and Admin can use DynaFile’s rich file management tools to instantly retrieve documents, segment access for different internal/external roles, and keep track of required and expiring documentation in staff folders. Once retention rules have been met, DynaFile can automatically purge archived files for termed employees. From talent acquisition through retention, DynaFile, with its powerful integrations, provides a paperless solution for the entire employee file lifecycle.
Processing files is so much smoother
Starting to use Dynafile has been such a great transition. Processing files is so much smoother. We have our system setup so that we can put files into classes before they are actually enrolled. This helps the admissions team track who has been completed and is ready to start school.
We also have setup files for drops and graduates.
I have to say my favorite part of Dynafile has been being able to share access with the auditors.
It used to take me 1 whole day to scan the files they requested and now it takes me
less than 15 minutes to share the access.
Lindsey Yearsley. |. Financial Aid Leader
Paul Mitchell School, Rexburg, ID
Seamless Integrations
Sync with HCM and onboarding platforms to streamline workflows.
Discover the Benefits of a Paperless Filing Solution
Unlock the Power of Digital HR Document Management.
Learn why successful institutions have trusted DynaFile as their employee and student file management solution for over 20 years. Schedule a tour today and take the first step to eliminate paper and increasing productivity.
