Move from paper documents to electronic student & personnel files to Streamline academic and administrative record filing.
Ready to Make Managing Education Files Easy?
DynaFile is scan-to-cloud filing software that helps school districts, colleges, and other educational institutions operate more efficiently. Scanning automation tools let you take your staff and student files paperless quickly and easily. Moving forward, staff can save or virtually print documentation directly into an electronic folder from any application they’re working in.
Integrated online forms and electronic signatures allow for a completely digital employee and student onboarding process to further reduce paper being created internally. Admins have full control over access rights for specific users in the system to access just the types of documents they need. DynaFile also connects to your Learning Management System (LMS) and HRIS to automatically sync employee and student data. You can even run exception reports to ensure all folders are up to date with all required documentation.
Want to see how it works?
Digitize Employee & Student Record Filing
Let DynaFile automate your education file management.
Completed onboarding documents from DocuSign, PandaDoc, Adobe Sign, and iCIMS can automatically create new hires’ folders inside of DynaFile. From there, your team can easily add documents to staff folders no matter where they are generated: paper, emails, electronic files, ATS, HRIS and more. DynaFile’s unique scanning automation tools also allow for quick back-file conversion.
Electronic Employee & Student Files
Scanning automation tools let you take the entire department paperless quickly and easily.
Go paperless fast! Barcode recognition converts your paper employee files to electronic format quicker than you ever thought possible. Moving forward, batch processing lets HR easily handle the miscellaneous paper coming in. With DynaFile’s hybrid filing solution, dealing with paper is just as easy as managing electronic documents.
Employee & Student File Management
Cloud file storage lets you access and manage employee documents securely from anywhere.
Get organized! DynaFile’s cloud file storage lets your HR department consolidate without compromising compliance. Control access to specific sections of employee files while maintaining a single folder per employee. By consolidating your paper and electronic files in one secure location, finding documents became much easier. Plus, since your filing cabinet is in the cloud, employees can access documents securely anywhere, anytime.
Electronic Onboarding & Enrollment Forms
Take your onboarding and enrollment process to the cloud to give time back to admin and parents.
Ditch the pen and paper! Enrolling new students requires parents to fill out quite a bit of paperwork. Integrations with DocuSign, PandaDoc, and Adobe Sign provide your admin team with online forms, digital workflows and e-signatures. Now you can get all enrollment and new-hire paperwork reviewed, filled out and signed entirely electronically. Once finished, signed enrollment forms are automatically filed in the new student’s folder inside of DynaFile. Best of all, you can use the same process for other forms, too. This can be especially useful for approval letters or for getting parent signatures on grades and test results.
Connect to Your LMS, SIS, HRIS, and Centralize Records
Automatically synchronize student data from your Learning Management & Student Information Systems and connect to your HCM for your personnel files.
No need for redundant updates! Since you already store data about your students in other record filing systems, there’s no need to continuously update that information in DynaFile as well. DynaFile can sync with your LMS, SIS, and HCM to automatically update student data when changes are made. That way, when students change grades, last name or status; that information is automatically updated in DynaFile when the change is made in your LMS and SIS.
With the added ability to sync data from your LMS, SIS, HRIS, and HCM, there is never a need for redundant updates between systems. Best of all, DynaFile supplies your team with powerful cloud document management features. Use audit reports to ensure all folders are up-to-date with required documents, segment access for different roles, and securely share requested documents with staff or auditors no matter where they are located. Want to see how it works?
Workflow is Seamless
Workflow is seamless, we are able to file immediately. With compliance we are able to file safely and accurately . When ever we are audited its so easy to find what we need, which makes an audit so much faster.
Jackie Cooper | Director
Paul Mitchell School, Norman, OK
Powerful filing solutions tailored for your department and industry.
Scanning automation tools let you take an entire department paperless quickly and easily.
Cloud collaboration features let your team do business more efficiently from multiple office locations.
Bank-grade online file storage lets you access and manage your documents securely from anywhere at any time.
Empower Your Team with DynaFile
Unlock the Power of Digital Education Document Management.
Automating your document management solution gives time back to your team to focus on strategic initiatives and drive business goals forward. Learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.