Segmented Access
Segmented access gives you complete control over which users have permission to access different types of documents.
Gain Full Control Over Your Files &
Maintain Rigid Security.
Bank-grade online file management.
DynaFile’s segmented access features let you store your files with rigid security. Admins have full control over access permissions or restrictions regarding every available action that a user can perform in the system. These access permissions can be applied to individuals or groups of users. To get even more granular, specific access rights can be applied to individual files, folders and categories of documents. In this way, segmented access features can be used to consolidate information from files traditionally stored in separate locations without sacrificing security and compliance.
User Actions
DynaFile lets you control exactly what users can see and do when they log in.
Document control tools let you allow or restrict access to specific features that users can perform in the system. No matter what the implementation, some employees will need to have a higher authorization level than others. Document control gives you complete power to decide which users should be able to view, modify, share, delete and more.
Individual & Group Control
Access permissions can be set for individual users or for a group of users.
DynaFile makes it easy to assign access rights for an entire group of users. This comes in handy when setting up authorization for employees in different departments or with various levels of seniority. You can even create groups for external users like auditors, clients and partners.
Document Type Control
Access to specific categories of documents can be controlled by adding document type permissions.
Access permission for individuals and groups can also be applied to any document type that has been created in the system. This is a great way to lock down important information and maintain compliance for specific kinds of documents. You no longer need to keep separate files for protected information. Simply use document type control to limit access to a specific group of employees.
Structured Index Control
Create security rules around multiple indexes to design a more detailed document access plan.
In addition to being able to control access based on specific Document Types, DynaFile gives you the power to get even more granular when designing access rules in the system. You can control access based off of any structured index (drop-down list) value that is set up in your DynaFile system. For example, a DynaFile system for your HR team can allow for access rules to be created for managers so that they can only see specific types of documents within their own staff’s folders.
It’s Quick, Secure, Easy
We can send out all of our onboarding paperwork online through DocuSign, have new-hires fill it out through DocuSign, have it sent back to us, and after it is approved, it’s archived in DynaFile’s storage cloud. With DynaFile’s segmented access controls we can now give Payroll access to just the documents they need. It’s quick, secure, easy — anyone can do it.
On paper alone, the cost savings is in the thousands and possibly the hundreds of thousands when all is said and done.
Martella
Efficiency for All Teams
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Move from paper to electronic student files to give time back to your admin teams and increase efficiency across the entire office.
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Make a smooth transition from paper to electronic medical records to easily manage files and get patient forms completed digitally.
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Give time back to your team and let them enjoy the increased efficiency of a completely paperless employee file lifecycle. Schedule a tour today and create an entirely paperless HR department in 30 days or less!
