Human Resources Document Management
Move from paper to electronic HR files fast with DynaFile’s electronic employee filing system
Make the Digital Transformation & Go Paperless
Is Your HR Department Still Using Paper Filing Systems?
Paper filing systems can cause your Human Resources department a great deal of frustration. With all of that paperwork floating around, it becomes all too easy for documents to get misfiled, lost or generally inaccessible. DynaFile’s scan-to-cloud filing system makes going paperless quick and easy. Scanning automation tools like barcode recognition let you spend significantly less time converting paper employee files to electronic format. Once your back files are converted, batch processing features let you handle any additional paper coming in to the department going forward. DynaFile’s hybrid filing solution lets you manage paper just as easily as electronic documents. Want to see how it works?
Convert Existing Files Fast
Scan to cloud tools like barcode recognition help automate the conversion process.
Automate it! Barcode Recognition converts your paper staff documents to electronic personnel files quicker than you ever thought possible. Reusable barcode cover sheets can be placed in front of each tab of your employee folder to split it down into its appropriate sections prior to scanning. Once assembled, the entire employee folder gets delivered to the system with the touch of a button. A new folder is created for that employee inside of DynaFile and all of their documentation is filed within it automatically according to your cover sheet breakdown.
The best part about Barcode Recognition is that it saves your team a ton of time in the initial conversion process, but also gives them the flexibility to go back and split down large scans into smaller, individual documents at any time in the future with Batch Processing. This back-file conversion process is simple enough to bring in a temp, quick enough for a full-time employee and standardized enough to outsource to a DynaFile scanning partner. There’s no longer a need to worry about file naming conventions or finding the appropriate folder to save scans in.
Managing Incoming Paperwork
Batch processing lets you easily manage any additional paperwork moving forward.
Stay paperless! You can only be as paperless as your new hires and coworkers are. It is inevitable that even after implementing a paperless initiative, some employees will still deliver various forms or other documents to you in paper format. DynaFile makes it easy to add additional paper documents to employees’ electronic files on an ongoing basis so your team doesn’t have to deal with stacks of paper on their desks moving forward.
Batch Processing lets you scan a stack of unrelated paperwork for different employees into the system at once and then break that batch down into specific documents for unique staff members from your web browser. Simply enter which employee the document is for and what kind of document it is and the system files it away in the correct location automatically.
Scanning Service Partners
DynaFile’s national scanning partners can help make your move to electronic personnel files quick and painless.
Skip the paper cuts! DynaFile works with third party scanning companies to offer your organization options. If you don’t have staff available to tackle the process of converting your existing paper files, one of our national scanning partners is happy to help. Our partners are trained and certified to use DynaFile so you can be sure that your project is completed fast and with a high level of quality. Both on-site and off-site conversion options are available. Please contact the DynaFile sales team to connect with a DynaFile scanning service partner.
Great in HR
We’ve used DynaFile for years in HR and I cannot say enough good things about it. The product is practical and easy to use and the customer support is impressive. We were able to take our employee files digitally very easily. Things run a lot smoother now that staff isn’t wasting time tracking down files. A lot of value at a low price. I would highly recommend it.
Powerful filing solutions tailored for your department and industry.
Scanning automation tools let you take an entire department paperless quickly and easily.
Cloud collaboration features let your team do business more efficiently from multiple office locations.
Bank-grade online file storage lets you access and manage your documents securely from anywhere at any time.
Go Digital & Fast Track Compliance
Unlock the Power of Digital HR Document Management.
For over 20 years, DynaFile has consistently delivered superior document management solutions to top HR leaders. Schedule a call today and learn how to implement a fully Automated electronic filing system in 30 days or less.