Transform HR File Management in Healthcare with DynaFile
Say goodbye to paper files and compliance headaches. Discover how healthcare HR teams manage medical records, streamline credentialing workflows, and stay audit-ready using DynaFile’s secure, cloud-based document management system.
Why HR Teams in Healthcare Choose DynaFile
Managing employee records in healthcare is more complex than ever. HR teams must ensure HIPAA compliance, track licenses and certifications, and provide secure access to sensitive documents across departments and facilities. These responsibilities create administrative bottlenecks that slow down even the most experienced teams.
That is why hospitals, clinics, and teaching hospitals trust DynaFile. Built specifically for the healthcare sector, DynaFile replaces outdated paper systems with a secure, cloud-based document management solution. It centralizes employee files, automates credential tracking, and streamlines onboarding workflows.
With every document securely stored and instantly accessible, HR teams can enhance efficiency, strengthen compliance, and gain comprehensive visibility into their workforce, whether they support a single facility or an extensive healthcare system.
What to Expect from a Healthcare HR Document Management System
1. Centralized and Secure Employee File Management
DynaFile replaces paper folders and scattered systems with a secure, cloud-based repository designed for the demands of healthcare HR. Whether you manage personnel records, credential files, or clinical onboarding documentation, your team can instantly locate what they need using advanced search, folder templates, and custom tags. With built-in encryption, access tracking, and granular permissions, sensitive healthcare data stays protected and confidential.
2. Built-In Compliance & Audit Readiness
Compliance is critical in healthcare. DynaFile helps your team meet regulatory requirements with less effort by automating retention schedules, sending expiration alerts, and generating real-time audit reports. Whether you are managing I-9s, immunization records, or professional licenses, DynaFile aligns with key standards including HIPAA, HITECH, SOC 2, and The Joint Commission. Your HR team can stay organized and audit-ready throughout the year.
3. Automated Document Workflows and Digital Filing
Healthcare HR departments deal with large volumes of paperwork. DynaFile uses automation to streamline your workflows and eliminate manual filing. Barcode recognition turns physical documents into indexed digital records in seconds. You can route files for approval, apply retention rules, and track activity with full audit trails. These tools help you save time and maintain control over credential files, training records, and employment documentation.
4. Instant and Remote Access for Hybrid Teams
Many healthcare systems operate across multiple locations. DynaFile gives HR staff, credentialing teams, and compliance officers secure access to employee records from any approved device. Support hybrid work models and mobile staff with real-time file sharing, secure document links, and mobile-friendly access. Share only what is necessary with internal teams, legal counsel, or external auditors without compromising security.
5. Streamlined Onboarding and Offboarding Processes
Onboarding in healthcare requires more than basic forms. DynaFile helps you onboard clinical and administrative staff quickly with digital forms, e-signatures, and automated checklists tailored to your process. When employees exit, offboarding workflows ensure proper retention and secure archiving, helping your organization meet regulatory obligations while reducing risk and administrative burden.
6. Seamless Integration with Healthcare HR Technology
Connect DynaFile with the HR platforms your organization already relies on. Sync employee data from your HRIS, payroll, credentialing system, or learning management tool to keep records accurate and consistent. Whether you use Workday, ADP, Oracle, or another platform, DynaFile keeps your file system aligned and eliminates redundant data entry.
Built for Every Healthcare HR Role
Highly customizable, DynaFile can be tailored to support the unique demands of human resources teams across the healthcare spectrum. Whether you manage HR for a private clinic, a regional hospital, or an academic medical center, DynaFile adapts to your environment.
From credentialing coordinators and compliance officers to HR leaders and medical education administrators, the platform provides secure, centralized access to the employee and faculty records you need. Support staff, residents, fellows, and faculty members with one streamlined system for onboarding, policy tracking, disciplinary records, and certification management.
Whether you work in a standalone facility or across a multi-site health system or teaching hospital, DynaFile gives your team the tools to stay organized, protect sensitive data, and remain audit-ready at all times.
How Organizations Use DynaFile: Real Results
Fisher & Phillips LLP
Legal | DocuSign Integration
Saved 5–7 hours per week in admin workload and enabled secure remote HR access.
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Thompson Hine LLP
Legal | Rival Integration
Streamlined onboarding and improved HR efficiency with cloud-based file access.
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Populous
Design & Architecture | ADP Integration
Digitized paper records to improve compliance and enable instant remote access.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and boosted compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Centralized employee files into a secure, cloud-based HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Eliminated paper files and created a fully digital, audit-ready HR environment.
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MorningStar Senior Living
Senior Living | DocuSign + ADP/UKG Integration
Reduced paper files by over 90 percent and centralized HR records across 38 communities.
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Learn More: HR Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects your employee records.
Download the Whitepaper > - DynaFile HR Document Management Solution Brochure
Explore how DynaFile centralizes records, streamlines workflows, and automates compliance.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper > - DynaFile HR Feature Comparison Matrix
See how DynaFile stacks up against other document management solutions. Compare key features for HR compliance, automation, and secure document control.
Download the Comparison Matrix >
What HR Leaders Are Saying
We could fix so many things with one product
We were like… lightbulb moment! We could fix so many things with one product. We can securely transfer all of that information without having to send attachments through email. And it was a big win from the audit perspective as well. Our audit team was impressed… better than we could have expected and much more cost-efficient than having to implement an entire onboarding module within our HRIS system.
Jill Purcell, HR Analyst, BioTelemetry
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or LMS for a unified system.
Frequently Asked Questions
Q: Is DynaFile HIPAA-compliant?
A: Yes. DynaFile includes encryption, role-based access, and audit logs that help organizations comply with HIPAA, HITECH, and SOC 2 standards.
Q: Can DynaFile track credentials and licenses?
A: Yes. You can automate tracking for licenses, certifications, and training records. Set alerts and run reports to ensure your staff files are always up to date.
Q: Does DynaFile support teaching hospitals and multi-location teams?
A: Yes. DynaFile is designed for decentralized teams and supports organizations across multiple campuses or departments with secure cloud access.
Q: What HR systems can DynaFile integrate with?
A: DynaFile connects with leading HR, HCM, ATS, and LMS platforms, including ADP, Workday, SAP, Paylocity, UKG, and more. We also support electronic signature tools like DocuSign, PandaDoc, and Adobe Sign.
Q: What kind of support does DynaFile offer?
A: Our team provides personalized onboarding, training, and dedicated support to help you get the most from your DynaFile system.
Built for Healthcare Document Management
DynaFile supports the full lifecycle of healthcare HR documentation. From onboarding and credential tracking to document retention and audits, DynaFile simplifies compliance and boosts efficiency. The platform is ideal for hospitals, teaching institutions, and multi-site providers that need secure, centralized access to sensitive HR records.
Ready to Simplify Your Healthcare HR File Management?
Cut the paper. Automate your workflow. Stay audit-ready.
DynaFile is built for healthcare HR teams that need a secure, HIPAA-compliant document management system. It integrates with your existing tech stack and provides the tools needed to manage employee files efficiently and confidently.
