Auto Education File management Solutions Made Simple
Go digital and keep education records secure, organized, and accessible with auto education file managing solutions!
Looking for an Auto File Managing Solutions for
Employee & Student Files?
Efficient institution operations start with DynaFile‘s auto file management solutions
Ensuring employee and student files are secure, organized and accessible is critical to keeping educational institutions running smoothly. DynaFile makes employee and student file management simple. Our cloud-based filing system empowers your team to securely access employee files from anywhere, at any time. Easily add documents to an employee’s electronic file, whether they are in the form of paper files, electronic documents, emails, HRIS, ATS, or onboarding materials. With our comprehensive solution, you can streamline your file management process and ensure seamless accessibility for your entire team. Experience hassle-free and efficient file management like never before.
Segmented access rules let you keep one comprehensive file per employee without sacrificing compliance. Assign your administrative team members to access only the staff folders and types of documents they should be authorized to view in DynaFile. Documents they cannot access will be completely hidden when they log in.
Best of all, DynaFile makes HR audit preparation completely stress-free. Custom audit reports ensure your employee folders are up-to-date with all required documents so your team is always prepared in the event of an audit. When the time comes to make your files available to the auditor, give them limited access to just the requested files so they no longer have to come into the office. Want to see how it works?
Instant File Retrieval with auto education file managing solutions
Securely access employee & student information from anywhere, at any time.
Get the information you need when you need it! DynaFile is a cloud document management system that provides secure, instant access to your staff files regardless of where your staff or admin team are located. A simple Index Search returns an employee’s electronic file with just a few clicks.
Alternatively, a filtered search can return just the requested documents. Using DynaFile’s search box, your team can retrieve all or just a subset of employee information to simplify day-to-day workflows.
Segmented Access Rules
Control access to specific sections of employee and student files for different roles.
Consolidate without sacrificing compliance! DynaFile allows you to limit access to specific sections of employee files like Medical or Benefits that contain Protected Health Information (PHI). Access Rules can be controlled on a per-user basis or for an entire group of users. This makes giving Payroll staff limited access to payroll documents, for example, an extremely easy task. When a user logs in, documents they don’t have access to will be completely hidden in DynaFile.
Additionally, access can be specified for one or more Document Type, Employee or Student Status, Campus Location, Department, and more. This way, you can get as granular as possible when designing access rules for your DynaFile system. You can assign access to individual files and folders for internal team reviews.
Securely Share Files with Staff & Auditors
Use encrypted document links to share documents with staff or auditors.
Share files with staff without printing! DynaFile’s encrypted document links are perfect for sharing documents with internal staff or even external parties like auditors and attorneys. Simply select the document(s) you would like to share and DynaFile lets you copy and paste an encrypted link to those files in an email or elsewhere. A nice feature is the ability to include an expiration date for the access link so your team can limit the access window for the documents they are sending out. This is a great solution for getting requested documents from a staff member’s folder out to them electronically or as an alternative to giving auditors limited access to specific files in the system.
Record Audit Toolkit
Audit reports ensure all employee documentation is complete and up to date.
Being prepared for audits is easy! With DynaFile, custom reports can be created to assist with your internal file audits. Audit reports ensure that employee folders are up-to-date with all required documentation and can be run on-the-fly or automatically emailed to your team periodically. This way, HR is always prepared in the event of an audit.
Best of all, you can give external auditors or attorneys view-only access to just the documents they’re requesting. Use segmented access rules or include an expiration date for access with an encrypted document link. It’s a win-win for auditors and admin staff alike!
Add Files from Anywhere with Dynafile’s Auto Education File Managing Solutions
Easily add files to employee and student folders no matter where they are generated.
Move past paper roadblocks! DynaFile makes it extremely simple to add documents to an employee’s file. Electronic documents can be brought into the system via drag-and-drop drive, saved to DynaFile directly out of the application you’re working or “virtually printed” into an employee’s digital folder. Forms filled out and signed through DocuSign and iCIMS can also be automatically published into the employee’s folder in DynaFile once completed.
Adding paper files to an employee’s folder is just as easy. Use Batch Processing to scan a stack of paperwork for your employees. You can quickly organize the entire batch and split it into different documents for specific employees from your browser screen. Barcode Recognition also provides a shortcut to converting your legacy back-files. Simply use barcoded cover sheets to break the folder into different sections before scanning. As the entire folder is scanned at once, DynaFile will automatically file everything in the correct location for you.
Great tool!
Dynafile system is a great way for our company to manage and store our documents. The system itself is very easy to use and doesn’t require a lot of after install resolutions. I use it every day and run hundreds of documents through it with little to no effort.
Greg K.
Robust Features
Powerful filing solutions tailored for your department and industry.
Scanning Automation
Scanning automation tools let you take an entire department paperless quickly and easily.
Cloud Collaboration
Cloud collaboration features let your team do business more efficiently from multiple office locations.
Cloud Storage
Bank-grade online file storage lets you access and manage your documents securely from anywhere at any time.
Work Smarter, Not Harder
Unlock the Power of Digital HR Document Management.
Connect your HR team to employee data and optimize your document management strategy. Let’s schedule a tour to see how DynaFile outperforms your current employee filing system.
