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Contents tagged with employee file management

Revamping Your HR Document Management to Comply with COVID-19 Vaccination Requirements

02.09.2021
human resources file management electronic filing employee file management personnel files hr software document cloud covid 19 remote access hr filing system federal vaccination mandates covid vaccine record tracking employee medical record audit employee file compliance

Navigating the Hurdles of Maintaining Employee Records of Vaccination and Testing

On September 9th, the White House issued the COVID-19 Action Plan: Path Out of the Pandemic. The Plan outlines a national strategy that will impose new obligations for employers across the country. Under the Plan, the employee medical records of roughly 100 million workers will need to comply with the new mandates.

Among these measures are:

Mandatory Vaccination or Weekly Testing for All Employers with 100+ Employees

Mandatory Vaccination for Federal Executive Branch Workers and Government …

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2021 HR File Management Goals: Is Your Company Behind The Times?

01.09.2021
human resources file management working from home electronic filing employee file management personnel files hr software document cloud covid 19 remote access hr filing system

COVID-19 presented companies with a multitude of challenges in 2020, exposing process inefficiencies in many areas of business, not the least of which being HR. Is your HR file management strategy keeping up with the times?

When COVID-19 forced many companies to shutter their physical office space and ask their staff to work from home, it changed the way we all do business. In today's increasingly digital world, Human Resources teams are sometimes left behind in the technological landscape and this can significantly impact how effective we can be in our roles.

With a remote workplace now the new norm for many, it begs the question - Is HR keeping up with the times? One critical component that comes up over …

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New 2019 Staff File Management Solution Brings Big Benefits for HR This January

12.04.2018
human resources filing system employee file management file management solution 2019 hr document management best hr document management hr filing software staff file management system

Start with a new employee file solution now for big benefits this January in the human resources department.

It's a good time to think about upgrading your Human Resources filing system for 2019. If your team would like to hit the ground running this January, here are a few tools you'll want to consider as you evaluate staff file management solutions.

File Checklist Reports

Long-gone are the days of manually tracking required documentation in staff folders. Management of these files is a lot easier from the cloud with automated checklists. Simply view a report to show you exactly which employees …

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Online Onboarding Forms Streamline Human Resources

08.29.2017
employee onboarding online onboarding forms human resources cloud software hr software employee file management esignatures document management

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department. …

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Electronic Onboarding Starts Employee Files Paperless from Day One

06.20.2017
human resources onboarding hr software document management employee onboarding electronic onboarding paperless employee file management

Why print and scan onboarding forms when your employee files can be electronic from the start?

If you're considering taking your HR department paperless, electronic employee onboarding is a great place to start. From general tax forms to company-specific forms and policy acknowledgements, we've all seen how much paper can be generated through the onboarding process.

What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …

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Paperless Onboarding: Stop Printing New Hire Paperwork

05.26.2016
Electronic Filing System HR File System Electronic Onboarding Electronic Personnel Files Employee File Management Employee Onboarding HR Software Paperless

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Many of the documents stored in an employee's folder are generated directly from the onboarding process once they have been hired. For this reason, employee onboarding software has become extremely popular for Human Resources departments. Unfortunately, there are still a huge number of companies that will print onboarding packets once they have been completed and electronically signed online. This is a huge pain in the neck for HR because personnel files are a serious challenge to manage on …

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3 Easy Tips to Streamline HR with Electronic Personnel Files

04.12.2016
Electronic Employee Files Electronic Personnel Files Employee File Management HR Electronic Filing System HR File Management HR Filing System Human Resources

Keeping your Human Resources department running smoothly can be a real challenge. Electronic personnel files can make a huge difference.

The Human Resources department is a busy place. New employees are constantly being hired and active staff can require just as much assistance. Dealing with all of the paperwork that goes along with working in HR can be seriously challenging. Many companies have moved to electronic personnel files to help manage their HR documents easier. Moving away from paper and towards digital has a number of benefits, but this article will focus on 3 of the biggest. Here’s how electronic personnel files can …

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How To Switch to Electronic Personnel Files in 2016

01.14.2016
2016 Paperless HR Software Human Resources Scanning Electronic Personnel Files HR Filing System HR Tech Electronic Onboarding Employee File Management

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

It's 2016. Is your Human Resources department still managing personnel files the old fashioned way? Managing employee files on paper can be a huge inconvenience that impacts productivity more than you may think. Making the switch to electronic personnel files can bring significant benefits for your HR team and beyond. Here's a quick guide to switching to electronic personnel files in 2016.

Step 1: Paperless HR Goals

What are your paperless goals for HR? It's important to start by thinking …

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This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

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Paperless Employee Onboarding Eases Growing Pains for Businesses

11.04.2014
Human Resources Employee Onboarding Electronic Onboarding Electronic Personnel Files Paperless Document Management Electronic Filing System Employee File Management

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

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HR Filing System Ties It All Together

06.10.2014
HR Filing System HRIS Payroll ATS HRM Onboarding Human Resources Integration Sync Employee File Management HR Software

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Most HR departments already use a Human Resources Information System (HRIS) along with an Applicant Tracking System (ATS). However, a surprising number of organizations still rely on a paper-based system for storing employee files. Unfortunately, this does not allow HR to take full advantage of the benefits that these systems provide. A cloud-based HR filing system can help tie it all together.

The employee file gap Recruiters in your organization probably use an ATS like Taleo or Bamboo to …

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Electronic Personnel Files Make HR File Management Easy

02.18.2014
Electronic Personnel Files Human Resources Document Management Employee File Management Scanning HR Software Cloud Software Electronic Filing System

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

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HRM: Employee File System Manages Personnel Records In The Cloud

12.19.2013
Human Resources Electronic Personnel Files Document Management HR Software Paperless Electronic Filing System Scanning Employee File Management

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

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Human Resources Filing Best Practice

11.06.2013
Human Resources HR Tech HR Software Electronic Personnel Files Document Management Employee File Management Electronic Filing System

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company - can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

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Paperless Employee Files: A Safer Way To Handle Protected Information

07.31.2013
Paperless Employee File Management Personnel File System Human Resources HR Software Electronic Filing System Document Management

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Business is becoming more and more digital every day. As your organization looks for new technologies to help improve current processes, it's important to choose solutions that will bring true value to your company. For businesses still using traditional filing methods to store protected information like employee files, a paperless solution should be at the top of the list.

Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …

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Contents tagged with employee file management

Navigating the Hurdles of Maintaining Employee Records of Vaccination and Testing

COVID-19 presented companies with a multitude of challenges in 2020, exposing process inefficiencies in many areas of business, not the least of which being HR. Is your HR file management strategy keeping up with the times?

Start with a new employee file solution now for big benefits this January in the human resources department.

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

Why print and scan onboarding forms when your employee files can be electronic from the start?

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Keeping your Human Resources department running smoothly can be a real challenge. Electronic personnel files can make a huge difference.

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.