The Legal department can be one of the busiest areas of the company. Documents for different clients and vendors are constantly coming across your desk in a variety of formats: paper, pdf, word documents, emails and more. With such an assortment of files, it can be tempting to just print everything out in an effort to consolidate. The bad news is that paper files are a serious challenge to keep organized! DynaFile document management software allows companies to go paperless to manage contracts and other documents in the legal department more efficiently.
Take advantage of DynaFile's unique scanning automation tools to convert your back-files fast. Going forward, easily drag-and-drop or scan additional documents directly into the system where your team can share specific contract files securely online with just the individuals that need to see them. Keep track of contracts and other documents by expiration date, vendor / client, document type or your other custom identifiers. Best of all, DocuSign integration allows for instant contract review and execution. Want to see how it works?
The files you need are just a click away! DynaFile makes managing contracts and other documents in the legal department a breeze. An indexed filing system keeps sensitive files stored in a secure, highly organized environment so information is never lost. Documents can be added to the system from anywhere: paper, pdf, email, word documents, spreadsheets, pictures, audio files, etc. Cloud access means you can reach your documents 24x7 from anywhere, allowing your team to access and share files from different offices or on the road. When you need to retrieve a document, a simple search brings back what you’re looking for instantly.
DynaFile is designed to manage massive documents, so retrieving large contract files is never time-consuming. Pull up documents by your own custom identifiers like: status, vendor / client, document type, expiration date, etc. Files can also be cross-referenced by multiple taxonomies for a more refined search.
Collaborate from anywhere! DynaFile’s cloud collaboration features let you work together no matter where the rest of your team is located. Safely send files over the internet using encrypted links or create a virtual data room to share multiple documents with a group of users. Robust security tools give you complete control over exactly which documents each user can see in the system, as well as what they can do with them. Direct page-level manipulation like highlighted text, on-page annotations, redactions and more make your review process even easier than pen and paper.
Ditch the legal boxes! DynaFile’s hybrid filing solution makes it easy to go paperless. Scanning automation tools can convert, upload and file your legal archive faster than you ever thought possible. Features like Barcode Recognition can actually split your case into its respective sections during scanning so there is no time wasted with repetitive naming and saving. Since you can only be as paperless as your partners and clients, DynaFile gives you the flexibility to work with paper documents just as easily as electronic files. Quickly add scanned documentation to an existing vendor or client file with Batch Processing. No matter what combination of file formats you’re working with, DynaFile has you covered.
Ditch the pen and paper! DocuSign integration allows for online forms, electronic signatures and workflows. Send out forms for signature on the fly or create online templates for your internal contracts that can be modified and used time and time again. Design the routing and workflow that goes along with your internal approval process so your envelope can digitally route to all responsible parties. Receive contracts back in a fraction of the time by using DocuSign forms and esignatures. Contracts and documents sent out for signature from your DocuSign account can be automatically filed back in the client or vendor folder inside of DynaFile after they have been signed.
We love DynaFile! We have been using DynaFile for over 6 months and love it. Makes document filing and management so much easier than our previous system!
- Caty M. | Continuum Media
Product is great, meets all our business needs and more. Highly recommend if you are tired of all the "piles"... DynaFile is a high quality, safe solution for any and all digital document storage.
- Terry H. | DynaFile User
We are a non-profit organization that made the switch from paper files to electronic and utilized DynaFile for this transition. Our files are now accessible via the web, which allows our staff to access files securely from anywhere. This has helped us streamline our documentation and improved our staff's efficiency.
- Mary R. | DynaFile User
We looked at several companies and decided to go with DynaFile and it has made my job so much easier. I no longer have to file papers all day and our employees love that everything is electronic. The customer support is outstanding and they always respond immediately when I need help. I would definitely recommend DynaFile to others and actually, I already have!
- Misty L. | DynaFile User
We have used DynaFile as an integration solution with DocuSign for several years. The team at DynaFile has been phenomenal to work with and deliver a solution that is powerful and simple to use. I would recommend DynaFile to anyone looking for a document retention solution that integrates with DocuSign.
- Brent M. | Amplifon
DynaFile system is a great way for our company to manage and store our documents. The system itself is very easy to use and doesn't require a lot of after install resolutions. I use it every day and run hundreds of documents through it with little to no effort.
- Greg K. | DynaFile User