The Electronic Employee File System That Adapts to You
Streamline document scanning, centralize records, and stay compliant with secure, cloud-based file management for any organization.
Flexible Document Management Solutions for Every Industry
Designed to Simplify File Management Across Sectors
DynaFile is the leading electronic employee file system for HR and administrative teams in education, healthcare, manufacturing, logistics, and more. It helps streamline document workflows, secure sensitive records, and ensure compliance from one customizable, cloud-based platform. Whether managing staff or student records, DynaFile adapts to your unique operational needs.
Human Resources
Transform Your HR Department Into a Paperless Office with DynaFile.
DynaFile puts your Human Resources department on the fast track to a paperless office. Give time back to your team by streamlining employee onboarding and switching to electronic personnel files.
- Consolidate employee files across multiple locations with HIPAA-compliant cloud storage
- Keep files organized and accessible to authorized staff from anywhere
- Stay prepared for audits with reporting for required and expiring documents in employee folders
- Convert back files fast with scanning automation tools and scanning service partners
- Onboard new hires completely electronically with PandaDoc, Adobe Acrobat Sign, DocuSign, Paylocity, and iCIMS
- Share files securely online with staff and auditors
- Automatically update employee data by syncing with your HRIS, HCM, or payroll systems
Education
Take the Hassle Out of Managing Employee & Student Files.
School districts, universities, and other educational institutions trust DynaFile’s best-in-class education document management system to securely manage student and staff records from the cloud. Eliminate paper-based processes and empower your admin teams with FERPA-compliant digital workflows built for education.
- Consolidate student and staff documentation into a centralized, secure student file management system that supports FERPA compliance
- Instantly retrieve records by name, ID, grade, document type, department, or location
- Easily add documents to student folders, no matter what format they’re in
- Share electronic student records and employee files securely with staff, parents, auditors, and third parties across departments or campuses
- Collect signatures and approvals with integrated e-signature tools like Adobe Acrobat Sign, DocuSign, PandaDoc, and more
- Automatically sync student and staff data with your SIS, HRIS, or other core platforms
Healthcare
Streamline Patient Records and Staff Documentation Across Locations.
DynaFile is a flexible, cloud-based solution that serves as a practical alternative to complex and expensive EMR or EHR systems. Built for healthcare providers of all types—including private practices, clinics, and insurance organizations—DynaFile simplifies the management of confidential patient and staff records while supporting HIPAA compliance.
- Access patient and staff files from a centralized, secure, and compliant cloud-based system
- Retrieve documents by patient name, ID, document type, or other custom identifiers
- Collect doctor and patient signatures using integrated e-signature tools like DocuSign, Adobe Acrobat Sign, and PandaDoc
- Securely send documents to out-of-network providers with encrypted links
- Easily upload or scan documents into patient folders from any location or format
- Convert legacy paper files into EMR-ready digital records using advanced scanning automation
Accounting
Secure, Organized Filing for Financial and Employee Records.
From employee documentation and tax forms to contracts and audit files, DynaFile helps accounting and finance teams stay compliant and efficient. With secure cloud storage, automated retention, and audit-ready reporting, you can streamline operations and eliminate filing headaches.
- Keep files highly organized and instantly accessible from the cloud
- Share records securely with clients, vendors, and team members using encrypted access and link controls
- Upload documents in any format—including scanned paper, digital files, or saved web content
- Run audit reports to ensure folders contain all required documentation and version histories
- Convert legacy files quickly using barcode-driven scanning automation
- Support compliance with retention policies and secure access rules for financial documents
Legal & Contract Management
Secure, Searchable Document Management for Legal and Compliance Teams.
DynaFile provides a secure, cloud-based solution for managing legal documentation and contracts. Granular access controls, version tracking, and audit-ready reporting help legal teams protect sensitive files and streamline review processes.
- Access important documents from anywhere with secure cloud access
- Retrieve files instantly by client, case, expiration date, or other custom metadata
- Collaborate and share legal records securely with internal and external parties
- Save time with integrated digital workflows and leading e-signature tools like DocuSign, Adobe Acrobat Sign, and PandaDoc
- Generate audit reports to confirm documentation is current and compliant
Manufacturing, Logistics & Distribution
Secure, Scalable File Management from the Warehouse to the Corporate Office.
DynaFile makes it easy to scan, store, and retrieve employee records, training certifications, shipping documents, and more—anywhere, anytime. Designed for high-volume, fast-paced environments, DynaFile ensures secure access, streamlined workflows, and simplified compliance.
- Give remote teams and delivery staff secure access to documents from anywhere
- Automatically receive and file invoices, bills of lading, and operational paperwork
- Add documents in any format—paper, PDFs, digital forms, emails, and more
- Collect signatures quickly with integrated e-signature tools like DocuSign, Adobe Acrobat Sign, and PandaDoc
- Convert legacy paper records into electronic files with fast, barcode-driven scanning automation
Real Estate & Property Management
Streamline Real Estate Document Management Across Properties and Teams.
DynaFile helps real estate professionals manage leases, contracts, and property records with greater speed and control. With secure cloud-based storage, automated workflows, and flexible e-signature integrations, your team can access and share documents from anywhere, without the hassle of paper files.
- Close deals faster using e-signature tools like DocuSign, Adobe Acrobat Sign, and PandaDoc
- Give team members instant access to the files they need from anywhere
- Retrieve records by client, property, lease term, or any custom identifiers
- Store, organize, and collaborate on documents in a secure cloud-based system
- Share records between offices or third parties using encrypted, permission-controlled links
- Scan and manage paper files alongside digital records with easy import and automation tools
Staffing
Automate High-Volume Onboarding and Contractor File Management.
DynaFile is trusted by staffing agencies to streamline new hire and contractor documentation. Eliminate paper-based processes and centralize employee records with a cloud-based system designed to scale with your workflow.
- Create a fast, paperless onboarding process ideal for high-turnover environments
- Instantly retrieve files by name, ID, client, job site, or document type using custom search fields
- Share files securely with clients, contractors, and team members through encrypted links
- Control access with role-based permissions by user, group, or document category
- Custom audit reports to ensure all contractor folders are up to date with the required files
- Convert legacy paper records with scanning automation and barcode routing
- Collect digital signatures with integrated tools like DocuSign, Adobe Acrobat Sign, and PandaDoc
Other
Get Your Office Organized with DynaFile
DynaFile is a practical document management solution for just about any area of business. Designed to be naturally dynamic, the system is flexible enough to be tailored to the needs of your specific office. If you’re looking for an easy way to take your existing files paperless or need a better way to manage your files, DynaFile may be a great solution.
Great Product!
DynaFile is extremely user-friendly. Within a few sessions with our representative, we understood how to use the product. They have great and fast customer service with a easy “help” section. We are able to customize our document types, and file documents the way our organization seems fit. The implementation was quick, easy, we didn’t encounter any problems. I’ve never encountered a smoother implementation than with DynaFile and our representative was wonderful!
Jenna W. | HRIS Operations Analyst
Robust Features
Powerful filing solutions tailored for your department and industry.
Scanning Automation
Scanning automation tools let you take an entire department paperless quickly and easily.
Cloud Collaboration
Cloud collaboration features let your team do business more efficiently from multiple office locations.
Cloud Storage
Bank-grade online file storage lets you access and manage your documents securely from anywhere at any time.
Get the Power of Customizable, Cloud-Based File Management
Streamline your document workflows with DynaFile’s flexible, cloud-based system designed to improve compliance, automate filing, and reduce operational risk.
DynaFile adapts to your workflows, not the other way around. Discover how we help businesses and institutions like yours reduce risk, save time, and scale smarter.
