Transform Education HR File Management with DynaFile
DynaFile is a secure, cloud-based HR document management system built for K-12 schools, universities, trade schools, and teaching hospitals. It streamlines onboarding, automates compliance, and gives HR teams instant access to staff records, anytime, anywhere. Go digital, eliminate paperwork, and stay audit-ready with DynaFile.
Why Do Education HR Teams Choose DynaFile?
From FERPA compliance and I-9 tracking to credential management and secure file access, education HR teams face high-pressure, paper-heavy challenges every day. DynaFile is the cloud-based HR document management system built for schools, districts, colleges, trade schools, and teaching hospitals. It helps you digitize staff and student files, automate HR workflows, and stay audit-ready without the hassle of manual filing.
Whether you’re onboarding new hires, tracking credentials, or preparing for state and federal audits, DynaFile gives you the tools to go paperless, ensure compliance, and focus on what matters most: your people.
What Are the Key Benefits of DynaFile for Education?
1. Instant, Secure Access
Access all your HR, staff, faculty, and student records from anywhere, whether on campus, across the district, or at home. DynaFile delivers secure cloud storage that helps schools meet FERPA compliance standards while enabling hybrid teams to eliminate paper-based filing.
2. Built-In Compliance & Audit Readiness
Stay ahead of audits and regulations. DynaFile tracks credentials, licenses, and I-9s with automatic alerts and detailed audit trails, making annual reviews and state audits stress-free.
3. Seamless Paper-to-Digital Transition
Convert paper files into searchable digital records with barcode scanning and batch uploads. No more manual entry—just fast, accurate filing for staff and student documents.
4. Role-Based Permissions & Document Security
Protect sensitive records with secure, role-based access controls. Restrict document visibility by user role, department, or file type to ensure compliance and confidentiality.
5. Streamlined Onboarding & System Integration
Speed up hiring with built-in e-signature tools like DocuSign and Adobe Sign, and automatically file completed forms in the correct staff folders. DynaFile integrates with your SIS, HRIS, ATS, and payroll platforms to keep employee data synced and eliminate manual entry.
6. Automated HR Workflows
Automate document routing, approvals, and retention policies to reduce busywork. DynaFile supports bulk processing and scalable workflows across departments and campuses.
How Organizations Use DynaFile: Real Results
Fisher & Phillips LLP
Legal | DocuSign Integration
Saved 5–7 hours per week in admin workload and enabled secure remote HR access.
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Thompson Hine LLP
Legal | Rival Integration
Streamlined onboarding and improved HR efficiency with cloud-based file access.
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Populous
Design & Architecture | ADP Integration
Digitized paper records to improve compliance and enable instant remote access.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and boosted compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Centralized employee files into a secure, cloud-based HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Eliminated paper files and created a fully digital, audit-ready HR environment.
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MorningStar Senior Living
Senior Living | DocuSign + ADP/UKG Integration
Reduced paper files by over 90 percent and centralized HR records across 38 communities.
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NANA North
Support Services | Taleo/iCIMS Integration
Eliminated 4 file rooms, cut paper use by 95% and built powerful digital workflows for new hires, audits, and internal requests.
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Frequently Asked Questions
Q: How can I manage HR files in education more efficiently?
A: Using a cloud-based system like DynaFile allows education HR teams to organize, access, and track employee records from anywhere. You can digitize paper files, automate compliance tasks, and reduce time spent on manual processes, making it easier to manage staff records in K-12 schools, colleges, and healthcare education settings.
Q: What is the best HR document management system for school districts?
A: DynaFile is designed to be flexible and customizable, fitting the unique needs of school districts and educational institutions. Whether you’re managing records for K-12 staff, higher ed faculty, or clinical educators, DynaFile adapts to your workflows with secure document storage, digital onboarding tools, and seamless integrations with your existing HRIS and SIS platforms to streamline staff file management across campuses. Built-in access controls and audit trails help support FERPA requirements and protect sensitive records.
Q: Does DynaFile support FERPA and HIPAA requirements?
A: Yes. DynaFile is built with robust security features, including access controls, audit trails, encryption, and retention tools that help schools and clinical education programs protect sensitive student and staff records. The platform is designed to support regulatory standards, including FERPA, HIPAA, HITECH, and SOC 2.
Q: Can I digitize both student records and staff files with DynaFile?
A: Absolutely. DynaFile helps education institutions digitize student records and staff files using barcode automation and batch scanning. This makes physical documents searchable and secure, reducing storage space and ensuring quick retrieval when needed.
Q: Is DynaFile a good solution for trade schools or teaching hospitals?
A: Definitely. DynaFile supports cloud file management for trade schools, technical colleges, and secure document workflows for teaching hospitals. It helps manage credentials, licenses, and compliance records efficiently across both academic and healthcare-based programs.
Q: How does DynaFile help with education HR audits?
A: DynaFile automatically tracks document versions, expiration dates, and compliance requirements. Built-in audit reports and retention policies ensure your HR team is always prepared for internal or state-level audits—no more last-minute scrambling for files.
What Education Leaders Are Saying
Processing files is so much smoother
Starting to use DynaFile has been such a great transition. Processing files is so much smoother. We have our system setup so that we can put files into classes before they are actually enrolled. This helps the admissions team track who has been completed and is ready to start school. We also have setup files for drops and graduates. I have to say my favorite part of DynaFile has been being able to share access with the auditors. It used to take me 1 whole day to scan the files they requested and now it takes me less than 15 minutes to share the access.
Lindsey Yearsley | Financial Aid Leader Paul Mitchell School, Rexburg, ID
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or SIS for a unified system.
Learn More: Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects staff and student records.
Download the Whitepaper > - DynaFile Education Document Management Solution Brochure
Discover how DynaFile supports HR teams across K-12, higher education, and teaching hospitals.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper > - DynaFile HR Feature Comparison Matrix
See how DynaFile stacks up against other document management solutions. Compare key features for HR compliance, automation, and secure document control.
Download the Comparison Matrix >
Built for Education Document Management
DynaFile gives school districts, colleges, and educational institutions a powerful way to manage staff and student records digitally. Utilize barcode scanning to efficiently digitize paper files and store them in organized folders, ensuring accurate document tracking. Automate file retention policies, streamline onboarding and offboarding processes, and share documents securely with internal teams or external auditors. With built-in audit trails and access controls aligned with FERPA and other education regulations, your HR and administrative teams can work more efficiently and stay prepared for compliance reviews.
Ready to See DynaFile in Action?
Simplify HR Document Management in Education
Let’s simplify your HR document management, no matter your campus size or structure.
Go 100% digital, streamline onboarding, eliminate paperwork, and stay audit-ready. See why education HR teams nationwide trust DynaFile.
Schedule Your Customized Demo Today to Transform Your HR Processes.
