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With the New Year just around the corner, now is an ideal time to rethink your HR document management strategy so you can get a jump …
Seamless Integrations to Streamline WorkflowsTo address these challenges of managing …
Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.
Here is a look at how …
Think about how many confidential employee files your HR department processes. Each …
When deciding how to spend those last remaining dollars, it is critical to think strategically about what HR technology will help you reach those 2022 initiatives. Take a moment to list your goals and note any gaps in daily processes that slow down your workflow.
Could you be more effective in the coming …
CEOs worldwide have claimed …
Outreach
The very first phase of the employee lifecycle begins with someone finding your open positions. Luckily most companies …
As you think about your own model, don’t forget to use the tools available to keep teams connected and …
"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …
1: Increased Productivity
Good HR cloud storage software should make your work life run smoothly by giving you the tools you need to support not just the HR department, but the entire company.
Before investing in a new system, be sure to consider …
Custom Templates
One of the most common challenges with your HRIS or Payroll system's "onboarding" module is the limitation on types of forms that can be completed. Many times you are limited to only …
Simplify Record Audits
Keeping employee records up-to-date and compliant can be extremely tedious. Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically.
When an auditor requests files, there's no need to waste time manually searching through individual …
The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job. However, with the right HR document management strategy, compliance concerns are a thing of the past. Here are …
But what exactly should professionals look for in the best document management software? 2019 is here and so is an ever-growing paperless trend. It's a good idea to start with areas of business that deal with the highest volume of paperwork first.
Here's why you should think of the Human Resources team for one …
Centralized Filing
Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …
Documentation needs to be stored with a high level of organization to comply with regulations like HIPAA, and you must be able to be provide exactly what is requested when audited. Here's how the right HR filing solution can help do that and more to give a huge boost back to the HR team.
Run Smoother …
Online Workflows
A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …
File Audit Reports
With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …
Centralized File Management
The ability to remove record silos is a big plus to managing your …
Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:
Converting Existing Paper
DynaFile gives HR the option to automate the conversion of the …
The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.
Shortcut To Electronic Files
The typical scanning process is long and drawn …
Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.
Scanning Automation
Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …
Here are some of the ways going paperless gives time back to Human Resources professionals.
Online Forms
Much of the paper that's kept in employee folders is created from the onboarding process. By having new …
Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.
Scan To Cloud Filing
Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …
Replacing paper with electronic onboarding solutions like iCIMS and DocuSign can significantly streamline the process for everyone involved. But what happens afterwards, when all of the forms have been completed?
It turns out that lots of companies are …
Here's how your Human Resources department can start paperless this January with scan to cloud filing.
Scanning Automation
Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …
Moving away from paper towards electronic files and forms can help streamline the entire department. Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days.
Here's how to hit the ground running this January with electronic files and forms.
Paper Conversion Automation
If you want to go …
With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.
Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.
Scanning Automation
Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …
Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.
Here's how companies are leveraging an electronic filing system in HR to streamline …
These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.
Here are 3 simple steps to paperless HR:
1. Automate Paper File Conversion
Long gone are the days of a tedious, drawn-out scanning process. …
Automate Paper Employee File Conversion
Paperless HR solutions should include an easy way …
Electronic Onboarding Process
With an electronic onboarding process, HR uses digital templates for their forms that can …
When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.
Going paperless can …
Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …
The Challenge of Paper Files
Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …
Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:
Instant File Retrieval
With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …
Paperless From Day 1
When you're doing a lot of hiring, efficiency is key. There are a lot …
Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …
Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …
If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …
Making the Switch Should Be Simple
Scanning your …
What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …
Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …
What is cloud document management?
Document management software replaces your …
The transition to a paperless system can be made a lot easier by following a few simple steps:
1. What are our …
Metadata Indexing
Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …
Electronic documents
Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …
Barcode Recognition
This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …
Barcode Cover Sheets
If you're converting thick folders for a specific subject, barcode cover …
Recent statistics show that about 27% of Millennials are currently in management positions, and experts expect that number to increase to 47% in the coming years. In many ways this seems like a change that should happen since …
A good system to organize your electronic files will help your team save valuable time on redundant admin tasks so focus can be put on more important things. Saving and keeping track of business-critical documents becomes quick and easy. The right system can also significant improve …
Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …
Indexed filing systems keep documents stored by categorizing …
One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …
#1. Saves time and money:
The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …
Back File Conversion
The initial back file conversion process can seem like a nightmare and can seem …
Most businesses let go of their filing clerks and computerized their information systems decades ago. Today, we can all go one step further by auto-filing our business documents directly to the cloud. Automatic filing has a variety of …
Paper filing system or network …
In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …
Going paperless improves the onboarding experience.
"The …
The new …
Having a formal …
Due to these and other drawbacks, many companies are moving towards an electronic filing solution. When files are managed in electronic format, they can be stored with a much higher level of organization. This results …
If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …
With so much documentation to review, it can be very easy to skip over an important section or …
Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.
Cloud …
Slay The Paper Demon
One of the best things you can do for your HR …
How can DynaFile help physicians during these hectic …
Frequency The first step when migrating data to the cloud is not to simply “send …
A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …
The initial decision to go paperless may be difficult for HR directors …
Regulations keep filing cabinets …
Electronic filing systems index documents. To understand how barcodes can …
1. Easily Upload Files A scanner and computer software are all you need to scan and upload your documents to your online file system. There are many types of scanners to choose from to fit your business …