Contents tagged with Cloud Software

• Recession-Proof Your Organization with Document Management Automation

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  08.16.2022

  human resourcesdigital strategyComplianceEmployee Records Securitycloud softwareemployee fileselectronic filingdocument managementsecure filingdigitizedigital transformationpaperless employee filesgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboardingRecession-ProofrecessionDocument Management Automation

  How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

  As we face the current economic downturn, with inflation running at its highest level in more than 40 years and the strong possibility of an upcoming recession, many organizations are turning to investments in digital transformation to brace for uncertain times. 

  Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.

  Here is a look at how …

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• Post-Pandemic Data Breach Lesson 101

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  06.09.2022

  human resourcesdigital strategydata breachComplianceEmployee Records Securitycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingdigitizedigital transformationpaperless employee filesgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboarding

  Maintaining Compliance & Employee Records Security While Working Remotely

  Recent news of the Supreme Court of the United States Data Leak has only strengthened the argument that companies behind the times on security measures put themselves at risk of exposing proprietary information to the public. As businesses navigate the new working environment in post-pandemic times, they should closely look at the systems and policies in place regarding handling sensitive employee records.

  Think about how many confidential employee files your HR department processes. Each …

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• In the Era of the Great Resignation, Onboarding Automation can be a Key Strategy for Building an Engaged Workforce.

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  04.27.2022

  human resourcesdigital strategycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingyear-end budgetdigitizegreat resignationburnoutburnout preventiondigital transformationpaperless employee filesgreat rethinkgreat reshufflegreat retentiongreat burnoutgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboardingengaged workforce

  With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

  The Great ResignationIt has been almost a year since Anthony Klotz, a psychologist, and professor of business administration at Texas A&M University, coined the now-famous phrase when he said, "the great resignation is coming." His prediction still holds up based on government statistics, with a U.S. quit rate of at least 4 million people leaving their jobs each month since July 2021. Likewise, the numbers go the other way, with a staggeringly high rate of new hires in every major industry. …

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• Top Benefits of Digitizing HR Employee Filing in 2022

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  12.22.2021

  human resourcesdigital strategycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingyear-end budgetdigitize

  Transform your employee filing strategy with a cloud document management system to streamline processes, cut time, and save costs.

  Top Benefits of Digitizing HR Employee Filing in 2022Looking to streamline processes, maximize efficiency, and increase productivity? It's no secret that employees work more productively when they aren't weighed down by old-fashioned paper files and can find what they need immediately. As 2022 grows closer, many organizations are looking to improve processes for the coming year. One of the most significant areas to consider is your document management strategy. The following are some of the top …

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• Digitize HR Now with Remaining Budgets & Drive Growth in 2022

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  12.03.2021

  human resourcesdigital strategycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingyear-end budgetdigitize

  Automate your employee file management solution to maximize efficiency and increase performance and productivity in the New Year with year-end budgets.

  As the New Year draws ever closer, many HR Leaders scramble to find effective ways to spend their remaining budgets in a way that aligns with their organization's goals for the New Year. 

  When deciding how to spend those last remaining dollars, it is critical to think strategically about what HR technology will help you reach those 2022 initiatives. Take a moment to list your goals and note any gaps in daily processes that slow down your workflow.

  Could you be more effective in the coming …

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• 7 Tips to Share During Cybersecurity Awareness Month

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  10.14.2021

  human resourcesdigital strategycloud softwareemployee filesrecord retentionelectronic filingdocument managementcyber monthbe cyber smartcybersecurity awareness monthsecure filing

  Steps Individuals and Businesses Can Take to Enhance Their Cybersecurity

  National Cybersecurity Awareness Month is back this October for its 18th year to help educate and highlight the importance of cybersecurity. Spearheaded by the Cybersecurity & Infrastructure Security Agency (CISA) and the National Cyber Security Alliance (NCSA), the continued overarching theme is Do Your Part. #BeCyberSmart. By raising awareness through education, the initiative encourages individuals and organizations to take proactive steps to be safe online. 

  CEOs worldwide have claimed …

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• Optimize Your Digital HR Strategy From Outreach To Exit Interview

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  12.01.2020

  human resourcesremote workingwork from homedigital strategycloud softwareemployee filesemployee onboardingrecord retentionelectronic filingdocument management

  Ensure your team has a solid digital HR strategy in place for the remote work environment.

  The number of employees working from home has never been higher. With a solid remote HR strategy in place, working from home can be a real game changer for both employees and the organizations they support. When building an online HR strategy it’s important to consider the entire employee lifecycle and make sure each stage has a streamlined digital plan in place.

  Outreach

  The very first phase of the employee lifecycle begins with someone finding your open positions. Luckily most companies …

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• HR Tools For A Successful Work-From-Home Strategy

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  04.28.2020

  human resourceswork from homedocument managementpersonnel recordscloud softwareelectronic filing systemhr file cloud

  Working from home when people are your work:  How to update workplace processes for HR professionals. 

  Although certainly in the spotlight since the rise of COVID-19, the need for a successful work-from-home strategy has been on the horizon for years - both out of logistical necessity and employee preference.  When managed correctly, remote workers are more productive than their “in office” counterparts while also reporting higher levels of job satisfaction.  It's the ultimate win-win. 

  As you think about your own model, don’t forget to use the tools available to keep teams connected and …

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• Access Personnel Files From Anywhere During The Coronavirus Shutdown

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  03.24.2020

  human resourcespersonnel filecloud filing systemfile managementcovid 19coronaviruscloud softwarehr softwarehr auditpersonnel file system

  With COVID-19 disrupting business processes across the globe, a secure HR file cloud has become more important than ever.  When there is an urgent need to access crucial personnel documents, is your team prepared?

  If personnel files are on paper or just difficult to access from outside of the office, now is the time to prioritize HR's file management strategy.  Here are a few things to consider when it comes to personnel files and remote access for your HR team during the coronavirus shutdown. 

  Instant Access

  How long does it take to find a specific document for any given employee?  What if you're working from home and unable to be in the office?  It's crucial to know that HR can reach important …

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• Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

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  03.17.2020

  human resourcesremote accessemployee filescloud softwareelectronic filing systemhr softwareesignaturesonline formsdocument managementhr compliancehr audit

  Is your HR team working remotely due to the Coronavirus disease (COVID-19)?  Make sure employee files are accessible while staff are working from outside of the office.

  Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."  

  "Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics.  Experts have also been urging people to practice voluntary 'social distancing.' …

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• 2020 Solutions for Personnel Forms in the HR Department

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  12.17.2019

  human resources2020personnel formsdigital signatureesignatureonboardingelectronic filinghr softwarecloud softwaredocument management

  Are there still gaps in the HR signature process?  Use these tips to fine tune your 2020 personnel form process and start next year strong. 

  Paper forms are still a reality for many professionals in the Human Resources department.  Even if some forms can be completed and signed digitally, there is often an opportunity to streamline the process further.  Here are a few solutions for personnel forms to get your team ready for 2020. 

  Custom Templates

  One of the most common challenges with your HRIS or Payroll system's "onboarding" module is the limitation on types of forms that can be completed.  Many times you are limited to only …

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• Updates To Employee Record System Save HR Time

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  12.03.2019

  human resourcesemployee record systemhr softwarepaperlesselectronic filingdocument managementcloud software

  Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

  It's a good time to think about updating your employee records for next year.  Here are a few things you may be missing in your 2020 HR file management strategy. 

  Simplify Record Audits

  Keeping employee records up-to-date and compliant can be extremely tedious.  Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically. 

  When an auditor requests files, there's no need to waste time manually searching through individual …

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• Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

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  03.19.2019

  human resourcespaperlessscan to cloudscanningdigitizepersonnel folderemployee recordstaff filescanning automationcloud softwarehr software

  A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

  If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless.  Digitizing personnel folders brings lasting advantages that streamline HR document management long-term. 

  A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition.  Just as important, though, is providing an efficient HR file management system for after scanning is completed.

  Here's where a scan to cloud filing …

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• Paperless Onboarding in 30 Days: How To start Jan 1

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  10.16.2018

  employee onboardinghuman resourceshr softwarepaperless onboardinghr filing systemelectronic employee filescloud softwareonboarding softwareonboarding forms

  The employee onboarding process typically generates a lot of paper.  Here are a few ways to start employee records paperless January 1st with online forms and cloud filing. 

  Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age.  Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best. 

  Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

  Paperless Onboarding Forms

  Going from paper to digital new hire forms is a game changer.  Onboarding packets can be reviewed, completed, and …

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• HR Uses Scanning Automation to File Personnel Records in the Cloud

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  01.30.2018

  human resourceselectronic employee filesdocument managementelectronic filing systemcloud softwarepaperlessonboardingauditshr softwarehr filing system

  HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

  Going from paper to electronic employee files can give the HR team a huge boost.  And, these days, the switch can be easy with the right tools.

  Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

  Scanning Automation

  Some electronic filing systems have built-in tools designed to make paper conversion quick.  Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

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• HR Upgrades to Online Files and Forms to Streamline the Whole Department

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  01.23.2018

  human resourcesonboardinghr softwareesignatureelectronic filing systempaperlessonboarding formsdocument managementcloud software

  Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

  Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not.  All over the US and across the world, organizations are switching away from paper.  The benefits of electronic employee files and paperless form processes are too big too ignore.

  Here are some of the ways going paperless gives time back to Human Resources professionals.

  Online Forms

  Much of the paper that's kept in employee folders is created from the onboarding process.  By having new …

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• Easy HR Audits All Year with Cloud Document Management

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  01.09.2018

  human resourceshr auditcloud document managementdocument management softwaredocument management systemcloud softwarepaperlesspersonnel auditfile audit

  When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

  With employee files on paper, HR audits can be an ongoing, stressful situation.

  Now that many companies are moving to electronic employee files, it becomes easier to keep track of required forms in staff folders. Much of the traditional audit process can be streamlined using cloud document management for HR. 

  Here's how HR can have easier audits all year long by switching from paper to cloud document management. 

  Automatic Reports

  With a cloud document management system, HR can …

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• HR Starts 2018 Paperless with Electronic Files and Forms

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  12.19.2017

  paperlesshuman resources2018electronic employee filesemployee onboardingcloud softwaredocument managementelectronic filing system

  2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

  It's that time of the year again.  Office life is winding down and staff are thinking about all of the amazing possibilities the new year can bring.  Is a more streamlined HR department on your team's wishlist?

  Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.

  Scan To Cloud Filing

  Converting your existing paper files can be a fast and easy process with the right tools.  Scan-to-cloud filing systems allow your team to skip many of steps typically …

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• Cloud Filing System Keeps iCIMS and DocuSign Onboarding Forms Paperless

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  12.12.2017

  icimsdocusignhuman resourcesonboardingpaperless formsesignatureelectronic filingdocument managementcloud software

  Stop printing after onboarding! Paperless onboarding solutions like iCIMS and DocuSign connect to HR electronic filing system DynaFile.

  Traditional pen-and-paper workflows are going digital these days to give time back to the HR team.  One of the big ways Human Resources professionals have started to cut back on paper is by switching to an electronic onboarding process. 

  Replacing paper with electronic onboarding solutions like iCIMS and DocuSign can significantly streamline the process for everyone involved.  But what happens afterwards, when all of the forms have been completed?  

  It turns out that lots of companies are …

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• HR Uses Scan To Cloud Filing System for a Shortcut to Electronic Files

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  12.05.2017

  human resourceselectronic filing systemcloud softwaredocument managementpaperlessemployee filesscanning automationscan to cloud

  Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system. 

  Switching away from paper forms and files to a more digital office environment can happen quicker than you might think.  Many times, HR teams can go paperless in 30 days or less with a scan to cloud filing system.

  Here's how your Human Resources department can start paperless this January with scan to cloud filing. 

  Scanning Automation

  Scan-to-cloud filing systems are a unique type of electronic filing solution.  These solutions include scanning automation tools designed to work directly …

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• Cooking Up a Paperless Plan for HR

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  11.21.2017

  human resourcespaperlesselectronic filing systemdocument managementcloud softwareelectronic employee filesonboardingcompliancehraudit

  Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings. 

  This time of year, many companies are looking to switch to electronic files and more paperless processes in the HR department.

  With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.

  Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings. 

  Scanning Automation

  Having the ability to automate the conversion of your existing paper files in-house is a huge benefit.  Scanning automation allows your team to scan …

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• Don't Be Scared to Make the Move to a Paperless HR Department

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  10.31.2017

  human resourcespaperlesselectronic employee fileselectronic filing systemdocument managementcloud softwarescanninghalloween

  When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

  Making the switch from paper to electronic employee files doesn't have to a frightening experience. There are paperless HR solutions available now that make it easy to transition from filing cabinets to a true electronic filing system. Best of all, these systems aren't just an interim solution - they provide robust file management and online workflows to ensure your files stay paperless going forward.

  Automate Paper Employee File Conversion

  Paperless HR solutions should include an easy way …

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• LA Recruiting Lunch and Learn with iCIMS

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  10.23.2017

  icimsrecruitinghiringlunchlearntalent acquisitiononboardinghuman resourcescloud softwarepaperlesshr tech

  Join our friends at iCIMS for a complimentary lunch in LA 11/15 to discover how to navigate the shifting world of talent acquisition!

  Empowered Recruiting Starts Here.

  Join our partner, iCIMS on November 15th in Los Angeles for their Lunch and Learn Series; enjoy a complimentary meal, meet their team, and discover how their powerful recruiting software:

  Improves recruiting processes

  Maximizes the candidate experience

  Grows with the TA landscape

  Register Now

  DynaFile & iCIMS

  DynaFile partners with iCIMS to offer an end-to-end paperless solution for HR professionals. Powerful talent acquisition tools land top …

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• How Paper Slowly Suffocates HR

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  09.26.2017

  human resourceselectronic employee filesdocument managementpaperlesselectronic filing systemcloud softwareauditdisaster recoveryonboarding

  Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

  Raise your hand if you like dealing with paper! Well, I'm not surprised at the lack of enthusiasm on this subject. Human Resources professionals deal with a ton of paper and keeping it all organized can be an incredible challenge. 

  Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted  …

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• Companies Look to Paperless HR Solutions for Improved Employee File Access

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  09.12.2017

  paperlesshuman resourceselectronic filing systemcloud softwarecompliancedocument managementhr softwareaudit

  Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

  Has accessing employee files become a challenge at your organization? It's a problem that is all too common for Human Resources professionals. The speed at which paper files can go from tidy to a disorganized mess is astounding.

  Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:

  Instant File Retrieval

  With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …

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• Online Onboarding Forms Streamline Human Resources

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  08.29.2017

  employee onboardingonline onboarding formshuman resourcescloud softwarehr softwareemployee file managementesignaturesdocument management

  Online onboarding forms are helping HR teams streamline employee file management across the entire department.

  The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department.   …

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• Employee File Audits Become Stress-Free with Paperless HR Solutions

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  07.25.2017

  human resourcesdocument managementauditelectronic personnel fileselectronic filing systemcloud softwarehr auditworkflowonline forms

  Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

  The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

  Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

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• Give HR The Permanent Paper Vacation They Deserve

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  06.27.2017

  human resourcespaperlesshr softwarescanningdocument managementelectronic employee fileshr filing systemcloud softwarescanning automation

  Take a shortcut to electronic employee files this summer!

  With the summer here, it's time to start thinking about a little rest and relaxation. You deserve a break! With all the paper coming through the HR department, the whole team could probably use a vacation. In fact, why don't we make that a permanent vacation from paper! Here's how you can move to electronic employee files this summer quickly and easily, along with some of the benefits you'll notice once all that paper is out of the way.

  Making the Switch Should Be Simple

  Scanning your …

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• Cloud Document Management System Saves Staff Time and Frustration

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  05.17.2017

  cloud document management systemelectronic filing systemcloud softwaredocument management softwaredocument managementpaperless

  Organizations are increasingly turning to cloud document management systems to help staff handle files easier from anywhere.

  With physical storage of documents in the workplace, worker productivity is lost due to dealing with poorly organized documents and records. With a user-friendly cloud document management system, productivity increases and employees experience improved job satisfaction. For these reasons and many more, companies are finding that an effective cloud document management system is critical for any area of business. 

  What is cloud document management?

  Document management software replaces your …

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• Three Steps To Ease The Transition To An Electronic Filing System

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  05.11.2017

  electronic filing systempaperlesscloud softwaredocument managementonline filing system

  Switching to an electronic filing system can help streamline the entire office. Here's how to get there!

  Going paperless is a big step for your organization. Making a switch to an electronic filing system can save time, money and space at your office. Some benefits include instant file access, the ability to report on files that might be missing or expired, enhanced security, and simpler audits. Moving from paper to an electronic filing system does not have to be a challenge, though.

  The transition to a paperless system can be made a lot easier by following a few simple steps:

  1. What are our …

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• The Importance Of Document Indexing

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  05.09.2017

  document managementcloud softwareelectronic filing systempaperlessindexmetadataonline filing

  An "indexed" filing system can help streamline document management across the whole office.

  The concept of document indexing has a variety of benefits in order to go paperless within your business. Imagine no longer having to sort through papers on your desk or dig through an overflowing filing cabinet to find a document you need. With a few keywords entered into the computer, your team can instantly retrieve the documents they need from anywhere, at any time.

  Metadata Indexing

  Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …

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• Paperless Onboarding: Hiring for the Future

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  05.03.2017

  paperlesshuman resourcesonboardinghr softwarecloud softwareelectronic filingdocument managementesignatures

  Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

  Hiring can be one of the most complicated parts of running a business. There's so much paperwork. There are applications, tax forms, and numerous things to sign. Can you imagine what it would be like to hire someone without creating or processing a single sheet of paper? It is possible! Paperless onboarding is no longer a dream, it exists. Here are a few notes.

  Electronic documents

  Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …

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• How To Transition Your Business To Paperless Filing

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  04.27.2017

  paperlessfilingelectronic filing systemcloud softwaredocument managementfile management

  Making the switch to paperless filing doesn't have to be a challenge.

  Why are you still fumbling through massive file cabinets and ten-inch thick folders just to find one piece of information? Your business is constantly evolving, and so should your back office. Transitioning your business to go paperless may seem like a hassle, but a paperless filing solution helps make the process quick and easy with two key “scan-to-cloud” tools:

  Barcode Recognition

  This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …

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• Automate Filing By Scanning With Barcodes

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  04.19.2017

  electronic filingscanningscan to cloudscanning automationdocument imagingdocument managementcloud softwarepaperless

  Take a shortcut to electronic documents by using barcodes to automate scanning and filing.

  The very last step in winning the battle of paper shuffling is going to electronic, cloud file storage. If you're looking to bring your current paper files to the cloud, you'll need to retrieve them and get them ready for their digital afterlife before you scan them. Filing with barcodes is one of the fastest and most efficient ways to convert a large amount of paper documents to electronic format. 

  Barcode Cover Sheets

  If you're converting thick folders for a specific subject, barcode cover …

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• Scan to Cloud Technology: Why Sooner is Better Than Later

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  03.22.2017

  electronic filing systemdocument managementcloud softwarescanningimagingscan to cloudscanning automation

  Scan to the cloud now to save your business time and money down the line.

  Scan to cloud technology has evolved along with the advancements in the cloud itself and continues as a benefit to small business and big industries. Let me share a story with you about how it is beneficial to make this move sooner rather than later.

  Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …

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• Electronic Employee Files Help Protect Employee Information

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  03.16.2017

  electronic employee fileselectronic filing systemhuman resourcescloud softwarehr softwarepaperless

  It can be a challenge to securely manage staff information. Electronic employee files can help!

  The HR department is responsible for storing and managing information on your staff. Tax information, emergency contact forms, disciplinary actions, performance reviews and more all need to be securely managed in the employee's folder. It starts to become a challenge when you think about how each employee's information has to be stored and retrieved by the right employees, at the right time. How can you maintain compliance with regulations like HIPAA and keep your employee files secure, yet …

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• How Index Search Benefits Business

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  03.07.2017

  index searchdocument managementelectronic filingcloud softwaremetadatadocument management systemindexed filingdocument indexing

  Being able to easily find business-critical files is paramount. Index search offers professionals instant document retrieval.

  The standard file search on any computer system works in this way: the computer looks at every file in a location and sends matching file names to the user. This system works well if the search user knows the name of the file, but what if you named your file with a typo or don't remember what you called it? It can be a real challenge to find documents that you saved months or even years ago with this scenario. Enter the index search.

  Indexed filing systems keep documents stored by categorizing …

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• Staffing Agencies Can Keep Up With Demands Using a High-Quality Document Retrieval System

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  03.02.2017

  electronic filing systemstaffingdocument managementstaffing agenciesrecruitingcloud software

  Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

  There's no shortage of articles discussing the hottest job skills and latest trends in employment. Some of the qualities and skills that employers look for stay fairly consistent over time; others change or emerge in response to technological developments, economic shifts, and other demands.

  One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …

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• 3 Reasons Why Electronic Filing Systems are the Future of Paperwork

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  02.22.2017

  electronic filing systemdocument managementcloud softwareelectronic document managementelectronic filing cabinetdocument filingfiling software

  The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

  The emerging digital world is transforming all aspects of society and business; the cloud being the biggest change agent to date. With cloud and mobile computing technologies, paperwork in its traditional form is being reduced and eliminated more and more. In this regard, here are 3 reasons why electronic filing systems are the future of paperwork.

  #1. Saves time and money:

  The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …

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• HR Departments are Loving the Paperless Office Revolution

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  02.14.2017

  Human ResourcesCloud SoftwareDocument ManagementElectronic Personnel FilesPaperlessElectronic Filing SystemCloud Document Management SoftwareOnboarding Software

  Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

  It's well known that the Human Resources department has the pleasure of managing a serious amount of paper. Over the years, HR professionals have come up with their own tricks to keep employee documentation stored in a way that makes it accessible to authorized staff, but remains secure and compliant. Unfortunately, when dealing with paper files, it is inevitable that critical documents are lost or misfiled from time to time. These days, most HR offices are moving to electronic personnel files  …

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• Benefits of an Online Filing Cabinet

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  02.08.2017

  Online Filing CabinetCloud SoftwareBenefitsElectronic Filing SystemCloud Document ManagementOnline Document Management System

  It can be a real challenge keeping all of the paperwork that comes through your office organized. By taking your filing cabinet online you can save money, have quicker access to files and free up valuable office space.

  Is your office packed with overflowing filing cabinets or file boxes? Can you find what you're looking for easily? Or is it like finding a needle in a haystack? If your office space feels more like a storage unit than your work space, consider switching to an online filing cabinet.

  Although paper is still needed in some aspects of business, for the most part our world is going paperless. We fax from our computers and email documents. Court systems across the country are going with online …

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• Trending: Paperless HR - Electronic Personnel Files In 2017

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  11.09.2016

  Electronic Personnel FilesHuman ResourcesDocument ManagementFile ConversionPaperless SoftwareCloud SoftwareHR SoftwareScanning Software

  Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

  Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

  Back File Conversion

  The initial back file conversion process can seem like a nightmare and can seem …

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• American Businesses Produce 1.6 Trillion Pieces of Paper In 2016

  ---

  09.21.2016

  PaperlessFile SystemPaperless OfficePaperless SoftwareCloud SoftwareDocument ManagementElectronic Filing System

  Going paperless has never been easier. Time to think about moving to electronic files.

  Traditionally, paper has been a critical piece of the business process. It's difficult for an organization to run smoothly without the ability to record information and share it with colleagues in an effective manner. Issues arise in the office when that information needs to be stored for an extended period of time or needs to be shared quickly with team members in different physical locations. For these reasons, among others, many companies are switching to an electronic filing system for …

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• Going Paperless With Scan To Cloud Filing

  ---

  06.02.2016

  Scan To CloudDocument ManagementElectronic Filing SystemScanning AutomationDocument ImagingCloud SoftwareFiling Software

  Scan to cloud filing is making the transition to the paperless office easier than ever. Here's how.

  Changing how your business operates may seem like a scary decision to make, but you'll know when change is necessary. When filing cabinets start to become disorganized and finding important files starts becoming a frustrating experience, its time to consider going digital. Scan to cloud filing is a practical way to take an entire department paperless quickly and easily. By utilizing scanning automation tools that are designed to work directly with a cloud filing system, converting paper files …

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• 3 Great Benefits of Scan To Cloud Document Management

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  02.18.2016

  Scan To CloudCloud SoftwareCloud Document ManagementElectronic Filing SystemScanning AutomationDocument ImagingDocument Management System

  Scan To Cloud Document Management: Take your files digital, but still manage your paper files with ease.

  No matter the size of your business, there are always ways to become more efficient and reduce costs. One way to achieve a higher level of efficiency and save money is by digitizing your paper documents. Scan to cloud document management is an ideal solution for businesses that are coming from a paper-based filing system or for offices that typically deal with files in mixture of paper and electronic formats. Here are a few benefits to consider.

  Regain Office Space

  Scan to cloud document …

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• HR Loses Nearly 10% of Personnel Files

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  09.02.2015

  Electronic Personnel FilesHuman ResourcesPaperlessFile ManagementLost FilesElectronic Filing SystemCloud Software

  Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

  Managing files is a tricky part of any business. It typically involves a lot of shuffling through filing cabinets, a few paper cuts and sometimes a little bit of pulling your hair out. The root of all evil here is the very thing you are trying to manage: paper. The funny part is that nowadays, there is no reason to keep working with paper. With modern electronic filing systems and advanced scanning automation techniques, businesses can now go paperless faster than they ever thought before. Let' …

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• Keep Your Important Documents Secure and Out of the Hands of Hackers

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  06.25.2015

  RansomwareHackerDocument ManagementCloud SoftwareElectronic Filing SystemSecurityComplianceData ProtectionEncryption

  Experts advise using a cloud document management solution to keep files secure and off of local drives targeted by ransomware.

  Hackers make headlines in America yet again. From recent past attacks on Home Depot, Target, and Sony, to the new breach on Anthem Blue Shield, and Ransomware, they're getting in and getting information one way or another. They're going after files, credit card numbers, social security numbers, emails, phone numbers, entire computers, tax records, income reports, and home addresses. With these new threats, having a secure document management solution in place is key for all businesses.

  The new …

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• Online HR Filing Cabinet Makes Employee File Management Easy

  ---

  06.18.2015

  Human ResourcesOnline Filing CabinetCloud SoftwareDocument ManagementElectronic Personnel FilesPaperless Software

  Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

  Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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• How To Organize Electronic Files with an Indexed Filing System

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  05.05.2015

  How ToElectronic Filing SystemIndexed Filing SystemDocument Management SoftwareCloud SoftwareDocument Indexing

  Keeping your files organized is tough! Here is how to organize electronic files using an indexed filing system.

  Changing over to a paperless office can be beneficial for both your business and your clients. Attempting to keep hard copies of business records reduces your ability to keep company and customer data controlled and secured - not to mention the looming threat of those files being lost or destroyed. By having an electronic system that can provide secure storage as well as improve operational efficiency through saving time and space, you can create a positive impact on your bottom line. Record …

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• Electronic Filing System Auto-Files Documents For Better Organization, Quicker Retrieval

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  02.26.2015

  Electronic Filing SystemDocument ManagementAutomatic FilingFile OrganizationDocument RetrievalCloud SoftwareFiling Software

  Business today relies on your staff's ability to have quick access to the files they need. An electronic filing system with document indexing is the solution.

  Let's start with a simple question: When you have to look-up a file, how long does it take you to track it down? Two minutes? Three minutes? Even more?

  If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …

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• How To Choose The Best Document Management Software In 2015

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  01.15.2015

  Best Document Management SoftwareBest Business SoftwareCloud SoftwareDocument ManagementElectronic FilingPaperless Software

  The best document management software for your business depends on a variety of factors. Here's how to choose the best document management software in 2015.

  Are you looking for the best document management software? Shopping around can be challenging with so many options on the market. The truth is, the best document management software for your company may not be the best solution for another business. There are a variety of factors to think about when browsing different document management solutions.

  Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.

  Cloud …

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• Cloud Filing System Allows For On Demand Document Retrieval

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  01.02.2015

  Cloud Filing SystemElectronic Filing CabinetDocument RetrievalFile SearchDocument ManagementCloud Software

  Filing and retrieving documents shouldn't take all day. A cloud filing system can significantly raise productivity and reduce operating costs for your organization.

  If your employees don't have the convenience of on demand document retrieval, your business could be suffering. Filing and retrieving paper documents can take up a lot of time. Going paperless with a cloud filing system can help your company significantly enhance productivity and reduce operating costs. Better yet, cloud systems allow staff from different departments or various offices around the country to access the same database for easy collaboration. Let's take a look at some of the …

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• Don't Let Cloud Storage Providers Hold Your Data Hostage

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  11.04.2014

  Cloud SoftwareCloud StorageCloud Storage ProviderCloud Storage SolutionsCloud Document ManagementCloud Filing System

  It has become common for cloud storage providers to charge a hefty fee to retrieve YOUR data should you decide to move on. Don't let them hold your data hostage.

  Cloud storage solutions are very popular these days. They help organizations work more efficiently, they're easy to maintain and they can save a company a significant amount of money when coming from a traditional paper filing system. You should be careful, however, when deciding on a particular solution. It has become common for cloud storage providers to charge a hefty fee to retrieve YOUR data should you decide to move on to a different solution. Don't let them hold your data hostage!

  That' …

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• Getting Started with Cloud Document Management Software

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  10.16.2014

  Cloud Document Management SoftwareCloud SoftwareDocument ManagementDocument Management SoftwareDocument Management SystemHow To

  Moving your document storage solution to the cloud makes a lot of sense, but can seem overwhelming. Here are 3 steps to getting started with cloud document management.

  Cloud document management software is incredibly easy to get started with. It also packs a whopping ROI with tons of time savings and affordable pricing. Perhaps this is why, according to Cisco, in the event of having the capacity to move just one feature to the cloud, 25% of respondents would pick storage - more than any other area. Here are three steps to get started with a migration to a cloud storage solution.

  Frequency The first step when migrating data to the cloud is not to simply “send …

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• DynaFile Integrates with DocuSign to Help Enterprises Manage Documents 100% Digitally

  ---

  08.20.2014

  Press ReleaseDocument ManagementIntegrationAPIDocuSigneSignaturesCloud SoftwareOnline WorkflowCloud Document Management

  DocuSign Digital Transaction Management Accelerates Document-Based Processes for Dramatic ROI

  DENVER – August 20, 2014 – DynaFile announced the integration of its document management solution with the DocuSign, Inc. (DocuSign®) Digital Transaction Management (DTM) platform to help customers administer end-to-end paper-based processes completely digitally. DocuSign helps organizations achieve their digital transformations for dramatic ROI, increased security and compliance, and better customer experiences by eliminating the hassles, costs and lack of security in printing, faxing, …

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• Benefits Of Switching To An Electronic Filing System

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  08.12.2014

  Electronic Filing SystemElectronic Document ManagementFile Management SoftwareCloud SoftwareDocument Management System

  An electronic filing system can help your organization in many ways. Discover some of the benefits of making the switch.

  If you're still using the traditional paper filing method, the time has come to consider making the switch to an electronic filing system. Maybe your office is old school? Or maybe your boss just needs a little push in the right direction? Whatever the reason for keeping all of that paper around, take a moment to discover some of the benefits of implementing an electronic filing system in your office.

  Improved security and compliance One of the great advantages of an electronic filing system …

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• Online HR Software: Employee File Management on a Whole New Level

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  07.24.2014

  Human ResourcesElectronic Personnel FilesDocument ManagementElectronic Filing SystemPaperlessHR SoftwareCloud Software

  Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

  Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

  The initial decision to go paperless may be difficult for HR directors  …

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• 3 Reasons Your Business Should Be Using File Management Software

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  06.30.2014

  File Management SoftwareElectronic Filing SystemDocument ManagementCloud SoftwarePaperlessFile Management System

  File management software is helping companies win the paper struggle. Here are 3 reasons why your business should be using it.

  Although some more than others, the unfortunate truth about any area of business is that there are a lot of files that need to be dealt with at any given time. What makes matters worse is that many departments in even the most advanced organizations still use antiquated paper filing methods. In today's business world, this can cost a company a significant amount of time and money. Worse yet, as employees struggle to keep up with the pace of business, it becomes less and less of an initiative to …

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• HR Tech: How To Keep Employee Files Organized

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  06.17.2014

  How ToElectronic Personnel FilesHuman ResourcesDocument ManagementElectronic Filing SystemPaperless SoftwareCloud SoftwareFile Conversion

  Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

  Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

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• HR Filing System Software: Managing Employee Files Just Got Easier

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  04.30.2014

  Human ResourcesFiling System SoftwareDocument ManagementCloud SoftwareElectronic Filing SystemHR SoftwareElectronic Personnel Files

  Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

  Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

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• 4 Reasons Your Business Needs Online File Storage

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  04.21.2014

  Online File StorageDocument ManagementCloud SoftwareCloud Document Management SystemElectronic Filing SystemElectronic Files

  Online file storage lets your employees find the business-critical information they need instantly and allows teams to collaborate more effectively.

  With the plethora of technology and online services in the world today, choosing the right programs and systems to run your business efficiently can be overwhelming. Online file storage is a great way to keep your files organized and helps streamline business across the entire organization.

  1. Easily Upload Files A scanner and computer software are all you need to scan and upload your documents to your online file system. There are many types of scanners to choose from to fit your business …

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• HR Document Management System Keeps Digital Employee Files Organized

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  04.09.2014

  Human ResourcesDocument ManagementHR Document Management SystemHR SoftwareDocument Management SoftwareElectronic Personnel FilesCloud Software

  Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

  There's nothing worse than losing an employee file. They contain loads of confidential information which can cause big problems if they are obtained by the wrong individual. That's why many companies are now implementing a digital method of storing their employee files. A human resources document management system is like an electronic filing cabinet, but with a lot of helpful features added. It keeps your digital employee files stored in a highly organized fashion and allows you to retrieve …

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• Online Document Storage System Lets Business Go Paperless

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  03.11.2014

  Online File StorageOnline Document ManagementOnline Filing SystemCloud SoftwareDocument Management SystemElectronic Filing System

  An organized filing system is critical to any business. Online document storage systems provide an easier way to keep documents in order.

  In this ever-developing digital age, it is important to improve your business's methods of file storage and organization. Utilizing an online document storage system is an easy way to keep files in order. It also saves a ton of time when filing and accessing documents.

  Here are some of the ways online document management software can help your company improve efficiency:

  Scan and Store: Digitally capture your paperwork with scan to cloud features. Scan to cloud software lets you automate …

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• Cloud HR Centralizes Dispersed Office Locations

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  03.06.2014

  Cloud SoftwareHuman ResourcesHR SoftwareDocument ManagementElectronic Filing SystemElectronic Personnel FilesOnline Employee Files

  Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

  Any HR professional is no stranger to the seemingly endless stack of documents that collage the office. While computers have been helpful in storing this information for some time, the increase in dispersed business locations in recent years poses a unique challenge to those in HR. If there is more than one central office it can become very difficult to update data in a timely fashion while ensuring the information is available to all those who need it. The addition of cloud technology in any …

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• 6 Ways Cloud Document Management Improves Your Business

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  02.25.2014

  Cloud Document Management SoftwareCloud Document Management SystemCloud SoftwareDocument ManagementFiling System

  Cloud solutions offer a variety of benefits over local software. Here are some of the advantages you can expect when switching to cloud document management software.

  Technology keeps businesses running smoothly. Employees can generate, store, and organize documents using computer-based programs. Staff members can work remotely from home. Management personnel can keep in touch via digital devices. Job candidates can even apply for positions and submit resumes using HR terminals or online applications.

  Tech-savvy operations already have an edge when it comes to getting the job done quickly and efficiently. An upgrade to cloud document management software can …

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• Electronic Personnel Files Make HR File Management Easy

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  02.18.2014

  Electronic Personnel FilesHuman ResourcesDocument ManagementEmployee File ManagementScanningHR SoftwareCloud SoftwareElectronic Filing System

  Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

  Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

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• How To Manage Virtual Teams With Virtual Data Room Software

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  02.13.2014

  Virtual Data RoomVirtual TeamsCloud Document ManagementElectronic Filing SystemCloud SoftwareCloud CollaborationeSignatures

  Today's business world is becoming increasingly dispersed. Manage virtual teams more efficiently by using virtual data room software for cloud collaboration.

  Managing teams in multiple locations can be a real challenge - one that needs to be addressed more and more these days. So many organizations have offices in disparate locations and they all need to communicate properly with each other in order to allow business to run smoothly. So how can you manage your virtual teams more effectively? This article focuses on sharing information securely and collaborating on documents efficiently via the internet. Recent advances in virtual data room software …

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• Document Management Industry Regulations: Maintaining Compliance

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  02.07.2014

  ComplianceRegulationsDocument ManagementElectronic Filing SystemSecurityCloud SoftwareOffice Filing

  With the switch from paper filing to electronic document management comes a variety of new industry regulations. Be sure your system is compliant with regulations for your industry.

  Adhering to document management industry regulations is essential to the security of your organization. Electronic document management has become a real asset to many companies for organizing crucial files, but every industry still has to comply with certain regulations. Thanks to electronic filing systems, complying with industry regulations is much easier than it was a few years ago when most companies had whole rooms - or even warehouses - set aside for their document archives. What kind of …

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• Document Imaging Frees Up Office Space, Protects Files and Creates Efficiencies

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  01.23.2014

  Document ImagingScanning AutomationScan To CloudElectronic Filing SystemDocument Management SoftwarePaperless OfficeCloud Software

  Document Imaging can help your business manage filing chaos. Scan to cloud solutions combine document imaging and document management to provide added benefits.

  Document imaging has become a real stress reliever for businesses with an overabundance of files. If your office still stores their documents inside of bulky, disorganized filing cabinets, document imaging can help manage the chaos. With a paper-based filing system, it's not unusual for important documents to be lost. By scanning or "imaging" your documents, you essentially create an electronic version of them. Electronic files are popular because they can be kept organized much easier than …

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• Paperless Employee Files Streamline HR

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  01.21.2014

  Paperless Employee FilesElectronic Personnel FilesHuman ResourcesDocument ManagementHR Filing SystemElectronic Filing SystemCloud Software

  HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

  Human Resource departments deal with a lot of paperwork. Sometimes it can be hard to keep it all straight. To further complicate things, many HR departments still use a paper-based filing system to store employee information. Traditional manila folder / filing cabinet systems come with a lot of disadvantages. They make it tough to keep protected information separated, they're time consuming to sort through and it's nearly impossible to keep them organized. With the growing popularity of scan to …

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• Secure File Sharing for Business: The Importance of Passwords, Encryption and Limiting Access

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  01.15.2014

  File SharingBusiness SoftwareData SecurityData EncryptionPassword ProtectionDocument ManagementElectronic Filing SystemCloud Software

  Secure file sharing is a critical part of today's business world. Sharing files over the internet without proper protection can land your business in hot water. Here are some tools to ensure your information is secure in transit.

  Secure file sharing for business should involve a number of best practices that might sound overwhelming to manage at first. Regardless, in a time when more companies are starting to use digital scanning to go paperless, the ability to share those files through the cloud needs plenty of security scrutiny. It doesn't have to be daunting if you spend a little extra time implementing some ways to assure no prying eyes see your private documents.

  Encryption And Password Protection These security …

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• Barcode Scanning: Go Paperless Fast With Scan To Cloud Software

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  01.14.2014

  Scanning AutomationDocument ScanningPaper ConversionScan To CloudDocument ManagementElectronic Filing SystemCloud SoftwarePaperless

  Going paperless in 2014 is as simple as using barcode scanning to file documents automatically. Scan to cloud software can get you there!

  Going paperless is a dream of many organizations. It increases efficiency, reduces costs and simplifies information management. It can, however, seem like a daunting task to jump in to. Luckily, now there are paperless automation tools that can help your company go paperless quickly and easily. For example, scan to cloud software combines paperless automation with a cloud document management system. This enables your company to go paperless fast and stay paperless.

  Scan to cloud software like …

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• How To Choose The Best Document Management Software For 2014

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  01.08.2014

  Best Document Management SoftwareSoftware ReviewsCloud SoftwareDocument Management SoftwareProductivity SoftwareBusiness SoftwareElectronic Filing System

  Use these 3 simple questions to help narrow down the features to look for while qualifying the best document management software for your organization in 2014.

  Choosing the best document management software for your company can be challenging. Every organization is different and depending on what industry or department you operate in, requirements can vary immensely. Use this article to help you find the best document management software for your company in 2014. We will use 3 simple questions to help you narrow down which features you should look for when comparing different document management software so you will be well prepared to qualify …

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• Cloud Document Management Compliance Features To Look For In 2014

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  01.06.2014

  Best Cloud Document Management SoftwareSoftware ReviewsElectronic Filing SystemCloud SoftwareDocument ManagementCompliance

  Document management compliance can be an in-depth and confusing issue. Use this feature checklist to help you decide on the best cloud document management software for your organization in 2014.

  Companies large and small are responsible for adhering to document management compliance regulations. When looking to improve internal processes within your organization, an electronic document management system can provide increased efficiency at a low price. Cloud document management solutions have been gaining popularity in recent years due to their affordability and instant access. However, since your documents are stored off-site, many companies are worried about the security of their …

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• How To Convert To Electronic Personnel Files

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  10.21.2013

  Electronic Personnel FilesOnline Employee FileHuman ResourcesHR SoftwareDocument ManagementElectronic Filing SystemCloud SoftwareScanning

  Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

  HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

  Here are some time-saving tips on how to convert to electronic personnel files:

  Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

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• Paperless Employee Files: Five Practical Factors to Consider Before Transitioning

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  10.14.2013

  Paperless Employee FilesHuman ResourcesDocument ManagementElectronic Personnel FilesHR Filing SystemCloud SoftwarePaperless Office

  Paperless employee files can help streamline HR tremendously, but the transition can seem overwhelming at the start. Use these 5 tips when considering filing solutions for your department.

  Transitioning to paperless employee files can be quite a daunting process. There are many factors to consider, including legal requirements and the practicality of how they are organized in the system. Once a business has decided to go paperless, the first step is to establish a document retention policy that takes into consideration every type of employee file. Be sure you consider these five tips when looking into paperless employee filing solutions.

  Retain color for certain documents When …

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• Planning To Implement Online Filing System

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  07.16.2013

  Online Filing SystemImplementationPaperless SoftwareElectronic Filing SystemOnline Document ManagementCloud SoftwareScan To Cloud

  Online filing can help your organization go paperless very quickly, but planning your implementation is an important first step.

  Depending on the size and age of your company, making the move to paperless can seem like a huge project. However, with a little planning and the right tools, moving to an online filing system can become a reality quicker than you ever thought. 

  Developing A Plan While you are in the beginning stages of transition, the following points should help to make your working plan:

  · Study challenges that others had to solve and relate them to your own document storage needs. Begin to identify the …

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• HR Tech: Employee Onboarding Best Practices

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  07.11.2013

  Human ResourcesEmployee OnboardingBest PracticesHR TechHR SoftwareElectronic OnboardingOnboarding SoftwarePaperless OnboardingDocument ManagementCloud Software

  Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.

  Every company has their own style when it comes to managing employees and the onboarding process is no different. There is a lot that goes into preparing a new hire and each business will handle this differently. However, when it comes to the technology involved in getting that fresh talent signed up, trained and ready to work, there are a few best practices for employee onboarding that can be used to ensure a smooth transition to the new work environment.

  Paperless Onboarding Hiring a new …

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• Electronic File Systems Provide Lightning-Fast Document Retrieval

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  04.24.2013

  Document ManagementFile SearchDocument RetrievalElectronic Filing SystemPaperlessCloud SoftwareElectronic Files

  Switching from traditional paper filing to an electronic filing system ensures highly organized document storage and instant retrieval

  Comparing traditional paper stashing methods to an electronic filing system is like carrying around a one-thousand-card Rolodex instead of an address book on your iPad.

  Hanging everything on a Rolodex is one way to file your customer index cards, but lose a card or forget to put one back, and you have a microcosmic example of how electronic files run rings around paper. Read on...

  The horror history of paper files So what’s your favorite filing method? Case files? By project? By customer? An …

  Read More