Human Resources Document Management for Healthcare
Move from paper to secure, electronic HR files fast with DynaFile’s healthcare-ready filing system.
Make the Digital Transformation & Go Paperless
Still relying on paper files in your healthcare HR department?
Paper filing systems pose a risk in compliance-heavy environments, such as hospitals and clinics. Misfiled, lost, or inaccessible employee records can quickly escalate into audit failures, HIPAA violations, or staffing delays.
DynaFile makes the shift easy with scan-to-cloud automation built for healthcare. Barcode recognition and batch processing enable your HR team to quickly digitize existing paper records and stay ahead of incoming paperwork. Once onboarded, all files are secured in a HIPAA-compliant digital folder for each employee.
Convert Existing Files Fast
Automate backfile conversion with barcode recognition.
Reusable barcode cover sheets separate folders by section, such as I-9s, licenses, immunization records, and performance evaluations, before scanning. Once uploaded, DynaFile automatically creates a secure folder for each staff member and files everything in the correct place.
Healthcare HR teams can digitize years of records in weeks, rather than months, reducing risk and reclaiming physical storage space.
Batch Processing for Efficiency
Batch Processing makes large-scale scanning easy for healthcare HR teams managing thousands of employee records. Upload a stack of files for multiple staff members, then use DynaFile to quickly split and assign documents digitally.
Whether you handle the project in-house, with temps, or through a certified DynaFile scanning partner, the process is standardized, fast, and compliant.
Managing Incoming Paperwork
Stay on top of the paper trail even when staff submit physical documents.
In healthcare, some paperwork will inevitably arrive in hard copy, whether it is a certification, an immunization update, or a benefits form. With DynaFile’s batch processing, your HR team can:
- Scan paper documents into the system in bulk
- Assign them to the correct employee file
- Ensure they are indexed and stored securely for compliance
By combining scanning automation with cloud access, healthcare HR departments can maintain organized, secure, and audit-ready files, regardless of the format.
Scanning Service Partners
Don’t have time to convert old HR files yourself?
DynaFile partners with national scanning providers who are trained and certified in our system. Whether on-site or off-site, they can quickly convert entire filing rooms of staff folders into secure electronic healthcare files.
Our scanning partners ensure a painless transition for hospitals, clinics, and health systems ready to modernize HR filing without overwhelming internal resources.
5 Times Faster
Using DynaFile is 5 times faster than our previous
mess of a filing system…It’s been really great.
Jill Purcell, HR Analyst, BioTelemetry
Robust Features
Powerful filing solutions tailored for your department and industry.
Scanning Automation
Scanning automation tools enable you to quickly and easily transition an entire department to a paperless system.
Cloud Collaboration
Cloud collaboration features enable your team to conduct business more efficiently from multiple office locations.
Cloud Storage
Bank-grade online file storage enables you to access and manage your documents securely from anywhere, at any time.
Electronic Healthcare Files FAQs?
Here are answers to some of the most common questions about electronic healthcare files:
Q: Are electronic healthcare files HIPAA compliant with DynaFile?
A: Yes. DynaFile uses encryption, role-based access controls, and audit trails to ensure all employee files containing PHI remain HIPAA compliant.
Q: Can DynaFile handle credentialing and license documentation?
A: Absolutely. Licenses, certifications, and continuing education records can be stored, tracked, and flagged for expiration inside each staff member’s digital folder.
Q: How does DynaFile reduce audit preparation time for healthcare HR?
A: Audit-ready reports automatically check that required documents are in place. HR can securely share requested files with auditors via encrypted links or limited system access.
Q: What if our HR team still receives paper forms from staff?
A: DynaFile’s Batch Processing enables you to scan and categorize incoming paper documents for multiple employees in a single session, keeping files paperless moving forward.
Q: How quickly can we digitize our existing paper files?
A: With barcode recognition and certified scanning partners, healthcare organizations can convert entire backfile archives in weeks, not months.
Go Digital & Fast Track Compliance
Unlock the Power of Digital HR Document Management.
For over 25 years, DynaFile has helped healthcare HR leaders improve compliance and efficiency through secure electronic filing systems. Discover how your team can digitize employee records and implement a HIPAA-compliant HR filing solution in 30 days or less.
