Paperless Blog

By DynaFile | Be paperless in 30 days or less

Is Your HR File Management Strategy Ready For 2020?

Iron out your HR file management strategy now to start fresh in 2020. Your team will thank you!

Now is a good time to start thinking about your employee files.  Are documents easy to find when you are audited?  Can teams access the files they need from different locations?  Is paper still slowing down your current process?  Time to get your HR file management strategy ready for 2020. 

Compliant Cloud

Not all 'document clouds' are created equal.  Many are simply a storage place that can become a 'virtual junk drawer' instead of an organized, useful system.  This can cause compliance …

HR Document Management Soothes Compliance Concerns for Personnel Forms

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

Maintaining compliant employee records is an important part of any organization.  Documentation typically includes onboarding forms, policy acknowledgements, medical information, performance evaluations, credentials, trainings, and more. 

The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job.  However, with the right HR document management strategy, compliance concerns are a thing of the past.  Here are …

Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless.  Digitizing personnel folders brings lasting advantages that streamline HR document management long-term. 

A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition.  Just as important, though, is providing an efficient HR file management system for after scanning is completed.

Here's where a scan to cloud filing …

Best Document Management Software of 2019 Updates HR for Big Benefits

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

As January ramps up, a lot of organizations are looking to improve processes for the coming year.  One of the biggest areas to consider is the filing or document management process.

But what exactly should professionals look for in the best document management software?  2019 is here and so is an ever-growing paperless trend.  It's a good idea to start with areas of business that deal with the highest volume of paperwork first.

Here's why you should think of the Human Resources team for one …

New 2019 Staff File Management Solution Brings Big Benefits for HR This January

Start with a new employee file solution now for big benefits this January in the human resources department.

It's a good time to think about upgrading your Human Resources filing system for 2019.  If your team would like to hit the ground running this January, here are a few tools you'll want to consider as you evaluate staff file management solutions. 

File Checklist Reports

Long-gone are the days of manually tracking required documentation in staff folders.  Management of these files is a lot easier from the cloud with automated checklists.  Simply view a report to show you exactly which employees …

HR Forms are Online to Simplify Employee Document Management

With HR forms online, employee document management becomes so much easier.  Here's how to streamline your onboarding and other HR forms in the cloud.

Paper can be a real nightmare to deal with, but so can PDF's.  Many HR teams are now moving their HR forms online.  Employee document management can then easily be centralized for lasting benefits.

Spend less time managing files in the HR department and more time where your attention is needed.

Workflows in the Cloud

If your employees are still completing paper forms or emailing PDF's, you might consider a smoother process.  With DocuSign™ and iCIMS™, for example, you can create templates …

Electronic Employee Files: An HR Filing Solution That Works for You

Employee files tough to manage?  Here's how to setup an HR filing solution that works for you by using electronic employee files.

Human Resources professionals have a difficult job managing all of the documentation regarding company employees.  On paper, files are impossible to keep track of. 

Going digital brings huge benefits, but not all HR filing solutions are the same.  Here's what to look for with your electronic employee file strategy.

Paperless Shortcuts

If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.

There are scan-to-cloud filing …

Paperless Onboarding in 30 Days: How To start Jan 1

The employee onboarding process typically generates a lot of paper.  Here are a few ways to start employee records paperless January 1st with online forms and cloud filing. 

Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age.  Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best. 

Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

Paperless Onboarding Forms

Going from paper to digital new hire forms is a game changer.  Onboarding packets can be reviewed, completed, and …

HR Files in the Cloud for Smoother Audits, Forms, and Team Access

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade?  You may not realize just how much time your HR team spends managing employee files.  Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.  

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal.  Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

After iCIMS, DynaFile Helps HR Centralize File Management

DynaFile now connects with iCIMS for automatic filing and easy long-term file management after onboarding.

iCIMS is a popular talent acquisition suite that includes savvy tools for recruiting through onboarding.  Now iCIMS users can also tap into the power of DynaFile to streamline HR file management after onboarding.  

Connect To iCIMS

DynaFile's integration with iCIMS allows for automatic filing after the onboarding process has been completed.  The new hire's folder is automatically created in DynaFile, with all iForms filed in the correct location inside.  All of your access rules around …

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