Cloud-Based HR Document Management for Manufacturing
Streamline HR File Management Across Your Manufacturing Workforce.
Managing HR records in a plant or production facility comes with unique challenges. From rapid onboarding to union documentation and OSHA compliance, paper files and disjointed systems slow down your HR team’s efficiency. DynaFile helps manufacturing organizations go digital with secure, centralized file management built for high-volume, fast-paced environments.
Why HR Teams in Manufacturing Trust DynaFile
Manufacturing HR professionals must manage large workforces, multiple shifts, and compliance requirements that vary by site and job type. Additionally, many organizations still rely on paper forms, spreadsheets, and filing cabinets. These outdated methods create bottlenecks, increase risk, and make it more challenging to remain audit-ready.
That is why production facilities, warehouses, and industrial manufacturers choose DynaFile. Our cloud-based HR document management system digitizes personnel files, automates document retention, and streamlines the onboarding process. With secure, role-based access, your team can manage employee records with confidence from anywhere.
Key Benefits for HR in Manufacturing
1. Centralized and Secure Employee File Management
Consolidate employee records from across departments, shifts, or locations into one secure, cloud-based system. Use advanced search and tagging to quickly locate training records, performance files, and disciplinary documentation. Granular access controls ensure sensitive information remains secure and is only visible to authorized HR staff.
2. Built-In Compliance & Audit Readiness
Stay prepared for internal audits and regulatory reviews with document checklists, expiration alerts, and real-time audit trails. DynaFile supports OSHA, ISO, union, and company policy documentation to help your HR team meet compliance standards across your production workforce.
3. Automated Document Workflows and Digital Filing
Eliminate manual filing and repetitive tasks. Utilize barcode recognition to digitize physical files and automate document routing for approvals. Apply document retention rules to ensure every file is up to date and compliant. DynaFile helps your team move faster while maintaining full control.
4. Instant and Remote Access for Distributed Facilities
Support HR operations across multiple plants, offices, or job sites. DynaFile gives your team secure access to employee files from any approved device. Share records with managers, safety officers, or legal teams without relying on email or local drives.
5. Streamlined Onboarding and Offboarding for All Roles
Accelerate the onboarding process for line workers, machine operators, and supervisors with digital forms, e-signatures, and automated checklists. When employees exit, ensure that their records are securely archived or retained in accordance with company policy and industry regulations.
6. Seamless Integration with HR and Safety Systems
Maintain consistent employee data across your HRIS, payroll, and safety platforms. DynaFile integrates with leading tools to reduce manual entry and eliminate data silos. Automatically sync records for faster onboarding, accurate reporting, and complete visibility.
Built for Every Manufacturing HR Role
DynaFile supports human resources teams in all areas of manufacturing. Whether you manage HR for a single production facility or oversee compliance for multiple sites, the system adapts to your environment.
Easily manage union agreements, safety training records, shift schedules, and job site requirements. With secure file access and custom folder templates, DynaFile helps HR professionals, plant managers, and safety coordinators stay aligned and organized.
How Organizations Use DynaFile: Real Results
Fisher & Phillips LLP
Legal | DocuSign Integration
Saved 5–7 hours per week in admin workload and enabled secure remote HR access.
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Thompson Hine LLP
Legal | Rival Integration
Streamlined onboarding and improved HR efficiency with cloud-based file access.
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Populous
Design & Architecture | ADP Integration
Digitized paper records to improve compliance and enable instant remote access.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and boosted compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Centralized employee files into a secure, cloud-based HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Eliminated paper files and created a fully digital, audit-ready HR environment.
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MorningStar Senior Living
Senior Living | DocuSign + ADP/UKG Integration
Reduced paper files by over 90 percent and centralized HR records across 38 communities.
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NANA North
Support Services | Taleo/iCIMS Integration
Eliminated 4 file rooms, cut paper use by 95% and built powerful digital workflows for new hires, audits, and internal requests.
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Learn More: HR Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects your employee records.
Download the Whitepaper > - DynaFile HR Document Management Solution Brochure
Explore how DynaFile centralizes records, streamlines workflows, and automates compliance.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper > - DynaFile HR Feature Comparison Matrix
See how DynaFile stacks up against other document management solutions. Compare key features for HR compliance, automation, and secure document control.
Download the Comparison Matrix >
What HR Leaders Are Saying
Great Tool!
DynaFile system is a great way for our company to manage and store our documents. The system itself is very easy to use and doesn’t require a lot of after install resolutions. I use it every day and run hundreds of documents through it with little to no effort.
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or LMS for a unified system.
Frequently Asked Questions About DynaFile for Manufacturing
Q: How can DynaFile help HR teams in manufacturing stay audit-ready?
A: DynaFile tracks required documents, automates file retention policies, and generates real-time audit reports. HR teams can easily locate training records, certifications, and compliance files during internal or external reviews.
Q: Does DynaFile support multi-site manufacturing operations?
A: Yes. DynaFile is designed for distributed teams, providing authorized users with secure access to employee files across multiple facilities, shifts, or departments from any approved device.
Q: Can DynaFile integrate with our existing HR systems?
A: DynaFile integrates with numerous popular HRIS, payroll, and compliance systems to ensure that employee records are kept up to date and synced. This eliminates manual data entry, ensuring your team always works with accurate information.
Q: Is DynaFile secure enough for managing sensitive HR and union files?
A: Absolutely. DynaFile utilizes SOC 2-aligned security, encryption, and role-based permissions to ensure that sensitive records, such as disciplinary actions, union agreements, and certifications, remain protected and accessible only to authorized personnel.
Built for Modern Manufacturing HR Operations
DynaFile equips manufacturing HR teams with powerful tools to streamline employee file management from the plant floor to corporate offices. Instantly digitize paper records using barcode scanning and organize them with innovative folder templates that track required documents like safety training, certifications, and union agreements. Automate file retention policies to support compliance and apply internal routing workflows for faster approvals and cross-site collaboration. Secure external sharing features enable teams to provide access without compromising control. Detailed audit trails and user activity reports ensure that every document action is tracked, while SOC 2-aligned security safeguards protect sensitive workforce data across all facilities.
See How DynaFile Can Support Your Workforce
Transform the Way Your HR Team Works.
DynaFile helps manufacturers transition beyond outdated paper systems to a modern HR document solution. Save time, reduce risk, and stay audit-ready with one powerful platform.
