Document Management

Welcome to the paperless office!

Give your teams access to the files they need for manufacturing, freight, distribution, transportation and logistics.
Document Management for the Distribution Department

Ready to go digital with your pen and paper processes?

When much of your workforce travels nationwide, it can be difficult for them to access the business-critical files they need from the road. DynaFile can help keep all of your documents organized for manufacturing, freight, distribution, transportation and logistics so your teams are always prepared for the next pick-up or delivery. It gives businesses the flexibility and infrastructure to go from paper filing cabinets to an electronic file system without having to build the framework from scratch. DynaFile's unique scan-to-cloud features make it easy to go paperless with your backfiles and manage additional paper coming in on an ongoing basis.

Best of all, your team can replace pen-and-paper processes with online forms, electronic signatures and digital workflows. Electronically store and share shipping manifests; archive bills of lading online with instant access from anywhere; request and provide Certificates of Insurance via fax, email or encrypted links; and much, much more! Want to see how it works?

Simplify Document Retrieval

Give your teams instantly access to the files they need no matter where they are.

Your files at your fingertips! Now your staff can access the documents they need for transportation and logistics from anywhere, at any time. DynaFile makes it easy to manage these documents in a highly organized fashion and streamline file sharing between manufacturing, warehouse and distribution teams. Just a couple of clicks pulls up the documents you want to see based upon things like Invoice Number, Client, Vendor, Document Type, Expiration Date or other custom identifiers. Having instant access to business-critical files gives time back to your office staff and provides your drivers with immediate updates in the field, allowing for quicker stops and shorter route times. 

By moving away from paper and switching to electronic files, it becomes much easier to stay organized. Every document added to DynaFile is indexed so that it is easy to find later. Your teams will no longer have to worry about losing files or having to dig through messy filing cabinets to find the documents they need. You can even run reports to see if folders are missing important files. 

Document Management Search and Retrieval
Online Document Management Workflow

Approvals In Seconds

Receive approvals quicker than you ever thought possible with esignatures and online workflows.

Keep moving at the speed of business! DynaFile integrates with DocuSign to provide users with online forms, digital workflows and esignatures. This makes for an incredibly streamlined approval process. Documents that need to be signed off on, like invoices and bills of lading, can be routed to the recipient in a matter of seconds. The signer can then review and electronically sign with just a couple of clicks. Once the approval workflow is completed, the signed documents is automatically filed back inside of DynaFile in the correct location. There's no longer a bottleneck around pen-and-paper processes!

Add & Share Files Anywhere

Easily scan or upload documents to share between your drivers and the main office.

Make it easy for your office! Logistics teams in the home office can add bills of lading, invoices, job tickets and other documents to DynaFile no matter what format they're in. Drag-and-drop or virtually print electronic documents into DynaFile from any application: an existing system, email, web page or hard drive.

Managing paper is simple, too. Unique scanning automation tools let you convert a stack of paperwork to electronic documents and file them in the system with just a couple of clicks. Give drivers limited access to folders or simply send them an encrypted documents link for view-only access to the files they need in the field. 

Delivery and pickup staff in the field can also quickly submit documents to the main office. Give your team the power to easily scan or upload receipts for fuel, tolls, maintenance, etc. Documents are stored in a queue for the office to review and can be automatically routed to specific folders for different offices or roles.

Scan to Cloud Document Management

DynaFile in Action

Helping Companies Go Paperless For Over 20 Years