Electronic Healthcare Onboarding
Welcome new nurses, physicians, and staff with a completely paperless onboarding process!
Go digital & streamline your healthcare onboarding process!
Develop a comprehensive, fully electronic onboarding workflow tailored for healthcare HR. Collect staff forms, licenses, certifications, and acknowledgments with secure online forms and e-signatures.
DynaFile integrates seamlessly with trusted e-signature platforms, such as DocuSign, PandaDoc, and Adobe Sign, and syncs with leading onboarding systems to create a smooth, digital experience. New hires can review, complete, and sign all required paperwork before their first day, reducing administrative backlogs and allowing your team to focus on patient care.
Once approved, completed packets are automatically routed to payroll, department heads, and compliance officers, then filed in the employee’s secure DynaFile folder for easy document retrieval during audits. Say goodbye to stacks of paperwork and hello to a streamlined, compliant onboarding process.
Want to see how it works?
Electronic Onboarding Forms
Online forms are used to collect employee information during the onboarding process.
Turn your healthcare forms into digital templates. Onboarding templates can include links to supplemental documentation, such as an employee handbook for policy acknowledgments, as well as a space to add attachments for items like a photo ID or a voided check for direct deposit. From I-9s and direct deposit to immunization records and credential verifications, DynaFile’s online forms eliminate repetitive data entry and reduce errors with field validation.
Information entered on forms early in the onboarding packet is also auto-completed on subsequent forms, eliminating the need for repetitive entries. Best of all, new hires can only finalize their packet once all required information is filled out and signed, so HR is ensured that they are receiving complete information from the onboarding process.
Electronic Signatures
Replace pen-and-paper signatures with secure, legally binding e-signatures.
DynaFile’s integrations with global leaders ensure compliance while giving staff the flexibility to sign onboarding forms from anywhere, whether at home or on a hospital tablet.
With onboarding paperwork completed before their first shift, new nurses, physicians, and support staff can focus on delivering care instead of filling out forms.
Other HR Forms
Seamless integrations can also be used to complete and sign other documents.
DynaFile helps you digitize more than onboarding. Use the same workflows for:
- Policy acknowledgments
- Continuing education verifications
- Corrective action forms
- Performance evaluations
Every signed form is automatically filed in the employee’s digital folder, keeping healthcare HR teams audit-ready at all times.
Connect with Existing Systems
Centralize onboarding and HR records with integrations for HRIS, HCM, and talent platforms like iCIMS, Taleo, and Rival. Automatically create staff folders in DynaFile and route completed onboarding packets directly into them.
Once inside DynaFile, HR can:
- Apply segmented access for PHI and compliance needs
- Track required and expiring documentation like licenses and immunizations
- Automate retention and secure file purging after staff departure
From recruitment to credentialing and retention, DynaFile delivers a HIPAA-compliant document management solution for the entire employee lifecycle.
We could fix so many things with one product
We were like… lightbulb moment! We could fix so many things with one product. We can securely transfer all of that information without having to send attachments through email. And it was a big win from the audit perspective as well. Our audit team was impressed… better than we could have expected and much more cost-efficient than having to implement an entire onboarding module within our HRIS system.
Jill Purcell, HR Analyst, BioTelemetry
Seamless Integrations
Sync with HCM and onboarding platforms to streamline workflows.
Electronic healthcare onboarding FAQs?
Here are answers to some of the most common questions about electronic healthcare onboarding:
Q: Is electronic healthcare onboarding HIPAA compliant with DynaFile?
A: Yes. DynaFile is a HIPAA-compliant document management system with strict access controls, encryption, and audit trails to protect sensitive employee and patient-related data.
Q: Can we include credentialing and license verification in the onboarding process?
A: Absolutely. You can collect and validate licenses, certifications, and continuing education documentation as part of the digital onboarding packet.
Q: How long does it take to implement electronic onboarding in a hospital or clinic?
A: Most healthcare organizations can transition to DynaFile in as little as 30 days, depending on the volume of existing records and integrations required.
Q: Can new hires complete onboarding before their first day?
A: Yes. Staff can securely fill out and e-sign all forms online in advance, saving hours on day one and ensuring compliance requirements are met.
Q: What systems can DynaFile integrate with?
A: DynaFile integrates with HRIS, HCM, and ATS platforms, including iCIMS, Taleo, and Rival, along with leading e-signature providers such as DocuSign, Adobe Sign, and PandaDoc.
Remove HR Roadblocks in Healthcare
Unlock the Power of Digital HR Document Management.
Shift your focus from chasing paperwork to supporting staff and strengthening patient outcomes. Learn why healthcare HR teams across hospitals, clinics, and health systems trust DynaFile for secure, efficient onboarding.
