ROI Calculation Variables
ROI Calculation Methodology
How We Calculate Your Potential HR Automation Savings
Our ROI calculator uses conservative, industry-backed data to provide realistic estimates of the cost savings and efficiency gains possible with DynaFile’s HR document management solution. These calculations are based on extensive research from leading HR organizations, government agencies, and real-world implementation data.
ROI Calculation Variables
Document Volumes (Per Employee/Year)
- I-9 Forms: 1.1 documents
- W-4 Forms: 0.7 documents
- Policy Acknowledgments: 6 documents
- 504 Plans: 0.03 documents (3% of workforce)
- IEPs: 0.02 documents (2% of workforce)
- Performance Reviews: 1.8 documents
- Training Records: 4 documents
- Benefits Enrollment: 1.5 documents
- Employee Contracts: 0.25 documents
- Disciplinary Actions: 0.3 documents
- Time Off Requests: 8 documents
- Emergency Contacts: 0.4 documents
- Background Checks: 0.2 documents
- Drug Test Records: 0.25 documents
- Compliance Certificates: 2 documents
- Other: 2 documents
- Baseline (no selection): 12 documents per employee
Processing Times (Complete Employee Record Lifecycle)
Our processing time calculations encompass the entire lifecycle of employee document management, from initial onboarding through offboarding and everything in between. This includes document creation, review, and approval workflows, filing and storage, search and retrieval, policy updates and notifications, audit preparation and compliance verification, and record retention management.
Current State Processing:
- Manual paper processing: 10 minutes per document
- Current digital processing: 4 minutes per document
With DynaFile:
- DynaFile processing: 1.2 minutes per document
DynaFile’s efficiency comes from automated workflows, intelligent document routing, instant search capabilities, automated compliance tracking, and integrated approval processes that eliminate manual handoffs and reduce administrative overhead.
Cost Factors
- Base error rate: 6%
- Paper error multiplier: 1 + (paper usage % × 1.2)
- Error correction cost: $30 per error
- Error reduction with DynaFile: 70%
- Paper storage cost: $15 per employee per year
- Compliance risk: $8 per employee per year
- Audit preparation: $4 + (paper usage % × $6) per employee
Implementation Costs (Annual)
DynaFile’s implementation investment varies based on your organization’s size, document volume, integration requirements, and desired features. Our flexible pricing structure ensures you only pay for what you need while providing room to scale as your organization grows.
Schedule a demo to get a customized quote based on your specific requirements and see exactly how DynaFile delivers ROI for organizations like yours.
ROI Parameters
- Maximum ROI cap: 350%
- Minimum savings guarantee: 10% of the implementation cost
- Document type multiplier: 1 + (selected types × 0.015)
- Pain point multiplier: 1 + (selected points × 0.02)
Sources for Calculation Variables
Document Volumes
- I‑9 Forms, W‑4 Forms: U.S. Department of Homeland Security I‑9 Central and IRS Publication 15
https://www.uscis.gov/i-9-central
https://www.irs.gov/publications/p15 - Policy Acknowledgments: SHRM HR metrics and analytics guidance, benchmark articles and studies
https://www.shrm.org/ - 504 Plans, IEPs: U.S. Department of Education, IDEA/Section 504 resources and statistics
https://sites.ed.gov/idea/ - Performance Reviews: U.S. Bureau of Labor Statistics (BLS) – Employee Benefits and HR practice surveys
https://www.bls.gov/news.release/ebs.toc.htm - Training Records: SHRM Learning & Development benchmarks
https://www.shrm.org/ - Benefits Enrollment: KFF Employer Health Benefits Survey
https://www.kff.org/report-section/ehbs-2024-summary-of-findings/ - Time Off Requests: BLS Employee Benefits Survey
https://www.bls.gov/news.release/ebs.toc.htm - Background Checks: Professional Background Screening Association, industry research
https://thepbsa.org
Processing Times
- Manual processing time ranges: International Association for Human Resource Information Management (IHRIM) practices and member research
https://www.ihrim.org/ - Digital processing time ranges: HR.com State of HR Technology research series
https://www.hr.com/en/resources/free_research_white_papers/ - DynaFile Processing: Internal customer case studies and implementation data (available upon request)
Error Rates & Costs
- Base error rate and administrative correction effort: SHRM HR Operations benchmarking and process articles
https://www.shrm.org/ - Paper error multipliers and process efficiency: APQC process and performance management research
https://www.apqc.org/
Storage & Compliance Costs
- Physical storage costs and drivers: Iron Mountain articles on the real cost of paper records
https://www.ironmountain.com/resources - Compliance risk proxies: NAPEO compliance and HR administration research
https://www.napeo.org/
Implementation Costs
- Pricing/benchmark context: Market analysis of content services/document platforms and vendor comparisons (e.g., DocuSign, Box, SharePoint) plus Gartner CSP market overviews
https://www.gartner.com
Conservative Adjustments
- ROI cap and expectation setting: McKinsey Digital research on value realization timelines for transformation programs
https://www.mckinsey.com/capabilities/mckinsey-digital/our-insights
Proven Results Across Every Industry
HR teams from education to enterprise are transforming workflows with DynaFile.
Increase in filing efficiency
Reduction in paper-based employee files
Saved every week by HR
Time savings in core HR workflows
Ready to transform your HR workflows?
Unlock the Power of Digital HR Document Management.
DynaFile’s proven HR document management platform delivers measurable ROI through automated workflows, intelligent document processing, and seamless integration with your existing HR systems.
Join hundreds of HR teams who have transformed their operations with DynaFile and achieved the savings shown in our calculator. See how your organization can reduce administrative burden, improve compliance, and free up your team to focus on strategic initiatives.
