Paperless Blog

By DynaFile | Be paperless in 30 days or less

Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless.  Digitizing personnel folders brings lasting advantages that streamline HR document management long-term. 

A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition.  Just as important, though, is providing an efficient HR file management system for after scanning is completed.

Here's where a scan to cloud filing …

Best Document Management Software of 2019 Updates HR for Big Benefits

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

As January ramps up, a lot of organizations are looking to improve processes for the coming year.  One of the biggest areas to consider is the filing or document management process.

But what exactly should professionals look for in the best document management software?  2019 is here and so is an ever-growing paperless trend.  It's a good idea to start with areas of business that deal with the highest volume of paperwork first.

Here's why you should think of the Human Resources team for one …

New 2019 Staff File Management Solution Brings Big Benefits for HR This January

Start with a new employee file solution now for big benefits this January in the human resources department.

It's a good time to think about upgrading your Human Resources filing system for 2019.  If your team would like to hit the ground running this January, here are a few tools you'll want to consider as you evaluate staff file management solutions. 

File Checklist Reports

Long-gone are the days of manually tracking required documentation in staff folders.  Management of these files is a lot easier from the cloud with automated checklists.  Simply view a report to show you exactly which employees …

HR Forms are Online to Simplify Employee Document Management

With HR forms online, employee document management becomes so much easier.  Here's how to streamline your onboarding and other HR forms in the cloud.

Paper can be a real nightmare to deal with, but so can PDF's.  Many HR teams are now moving their HR forms online.  Employee document management can then easily be centralized for lasting benefits.

Spend less time managing files in the HR department and more time where your attention is needed.

Workflows in the Cloud

If your employees are still completing paper forms or emailing PDF's, you might consider a smoother process.  With DocuSign™ and iCIMS™, for example, you can create templates …

Electronic Employee Files: An HR Filing Solution That Works for You

Employee files tough to manage?  Here's how to setup an HR filing solution that works for you by using electronic employee files.

Human Resources professionals have a difficult job managing all of the documentation regarding company employees.  On paper, files are impossible to keep track of. 

Going digital brings huge benefits, but not all HR filing solutions are the same.  Here's what to look for with your electronic employee file strategy.

Paperless Shortcuts

If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.

There are scan-to-cloud filing …

Paperless Onboarding in 30 Days: How To start Jan 1

The employee onboarding process typically generates a lot of paper.  Here are a few ways to start employee records paperless January 1st with online forms and cloud filing. 

Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age.  Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best. 

Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

Paperless Onboarding Forms

Going from paper to digital new hire forms is a game changer.  Onboarding packets can be reviewed, completed, and …

HR Files in the Cloud for Smoother Audits, Forms, and Team Access

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade?  You may not realize just how much time your HR team spends managing employee files.  Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.  

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal.  Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

After iCIMS, DynaFile Helps HR Centralize File Management

DynaFile now connects with iCIMS for automatic filing and easy long-term file management after onboarding.

iCIMS is a popular talent acquisition suite that includes savvy tools for recruiting through onboarding.  Now iCIMS users can also tap into the power of DynaFile to streamline HR file management after onboarding.  

Connect To iCIMS

DynaFile's integration with iCIMS allows for automatic filing after the onboarding process has been completed.  The new hire's folder is automatically created in DynaFile, with all iForms filed in the correct location inside.  All of your access rules around …

Employee Files in the Cloud are Making Document Management Easier for HR

Human Resources professionals are moving towards cloud document management solutions more and more these days for an easier way to administer employee files. 

Cloud document management solutions for HR can bring big benefits to the entire team.  When HR can spend less time worrying about saving, finding, and keeping track of files - everyone wins. 

A good HR file management system will allow your team to consolidate files for easier management while automating redundant processes.  This allows HR to focus less on the mundane and more on people-oriented goals.  Here are some of the ways to achieve this with an HR filing solution like DynaFile. …

DocuSign Connects to DynaFile to Streamline HR Forms and File Management

DynaFile now connects to DocuSign to automatically file completed HR forms for long-term document management.

DocuSign is a popular way to get onboarding and other HR forms completed digitally.  Now DocuSign users can tap into the power of DynaFile to streamline file management after signature. 

Connect To DocuSign

DynaFile's integration with DocuSign allows for automatic filing after forms have been completed and signed.  Once your DocuSign workflow has finished, the signed forms are automatically saved in the correct location in the employee's folder inside of DynaFile.  The best part is that all …

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