Paperless Blog

By DynaFile | Be paperless in 30 days or less

Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

Is your HR team working remotely due to the Coronavirus disease (COVID-19)?  Make sure employee files are accessible while staff are working from outside of the office.

Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."  

"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics.  Experts have also been urging people to practice voluntary 'social distancing.' …

4 Advantages of a Good Cloud Storage System for Employee Files

Not all cloud storage software is the same.  Choosing a solution that is designed for the complexities of managing employee documentation is key for keeping the HR department running smoothly.  

A good cloud storage solution for personnel files should have a huge positive impact on your HR department, but finding the right product can be tricky.  Below are the 4 “must haves” that top our list of needs for great document storage software:

1: Increased Productivity

Good HR cloud storage software should make your work life run smoothly by giving you the tools you need to support not just the HR department, but the entire company.

Before investing in a new system, be sure to consider …

2020 Solutions for Personnel Forms in the HR Department

Are there still gaps in the HR signature process?  Use these tips to fine tune your 2020 personnel form process and start next year strong. 

Paper forms are still a reality for many professionals in the Human Resources department.  Even if some forms can be completed and signed digitally, there is often an opportunity to streamline the process further.  Here are a few solutions for personnel forms to get your team ready for 2020. 

Custom Templates

One of the most common challenges with your HRIS or Payroll system's "onboarding" module is the limitation on types of forms that can be completed.  Many times you are limited to only …

Updates To Employee Record System Save HR Time

Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

It's a good time to think about updating your employee records for next year.  Here are a few things you may be missing in your 2020 HR file management strategy. 

Simplify Record Audits

Keeping employee records up-to-date and compliant can be extremely tedious.  Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically. 

When an auditor requests files, there's no need to waste time manually searching through individual …

Is Your HR File Management Strategy Ready For 2020?

Iron out your HR file management strategy now to start fresh in 2020. Your team will thank you!

Now is a good time to start thinking about your employee files.  Are documents easy to find when you are audited?  Can teams access the files they need from different locations?  Is paper still slowing down your current process?  Time to get your HR file management strategy ready for 2020. 

Compliant Cloud

Not all 'document clouds' are created equal.  Many are simply a storage place that can become a 'virtual junk drawer' instead of an organized, useful system.  This can cause compliance …

HR Document Management Soothes Compliance Concerns for Personnel Forms

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

Maintaining compliant employee records is an important part of any organization.  Documentation typically includes onboarding forms, policy acknowledgements, medical information, performance evaluations, credentials, trainings, and more. 

The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job.  However, with the right HR document management strategy, compliance concerns are a thing of the past.  Here are …

Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless.  Digitizing personnel folders brings lasting advantages that streamline HR document management long-term. 

A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition.  Just as important, though, is providing an efficient HR file management system for after scanning is completed.

Here's where a scan to cloud filing …

Best Document Management Software of 2019 Updates HR for Big Benefits

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

As January ramps up, a lot of organizations are looking to improve processes for the coming year.  One of the biggest areas to consider is the filing or document management process.

But what exactly should professionals look for in the best document management software?  2019 is here and so is an ever-growing paperless trend.  It's a good idea to start with areas of business that deal with the highest volume of paperwork first.

Here's why you should think of the Human Resources team for one …

New 2019 Staff File Management Solution Brings Big Benefits for HR This January

Start with a new employee file solution now for big benefits this January in the human resources department.

It's a good time to think about upgrading your Human Resources filing system for 2019.  If your team would like to hit the ground running this January, here are a few tools you'll want to consider as you evaluate staff file management solutions. 

File Checklist Reports

Long-gone are the days of manually tracking required documentation in staff folders.  Management of these files is a lot easier from the cloud with automated checklists.  Simply view a report to show you exactly which employees …

HR Forms are Online to Simplify Employee Document Management

With HR forms online, employee document management becomes so much easier.  Here's how to streamline your onboarding and other HR forms in the cloud.

Paper can be a real nightmare to deal with, but so can PDF's.  Many HR teams are now moving their HR forms online.  Employee document management can then easily be centralized for lasting benefits.

Spend less time managing files in the HR department and more time where your attention is needed.

Workflows in the Cloud

If your employees are still completing paper forms or emailing PDF's, you might consider a smoother process.  With DocuSign™ and iCIMS™, for example, you can create templates …

Helping Companies Go Paperless For Over 20 Years