Paperless Blog

By DynaFile | Be paperless in 30 days or less

6 Ways Cloud Document Management Improves Your Business

Cloud solutions offer a variety of benefits over local software. Here are some of the advantages you can expect when switching to cloud document management software.

Technology keeps businesses running smoothly. Employees can generate, store, and organize documents using computer-based programs. Staff members can work remotely from home. Management personnel can keep in touch via digital devices. Job candidates can even apply for positions and submit resumes using HR terminals or online applications.

Tech-savvy operations already have an edge when it comes to getting the job done quickly and efficiently. An upgrade to cloud document management software can boost performance and productivity even higher.

  1. Save time with web-based software.
    Cloud document management systems run using web-based software. Employees access documents from a web browser; so there are no program-buying trips to the computer store, no manual installations or updates, and no waiting time for a program to load onto a computer. With fewer maintenance tasks to perform, cloud-based functions require fewer IT man hours than computer-based programs.

  2. Get the job done without paper.
    Despite the drive to become "paperless," some businesses are still weighed down by file folders, route slips, and post-its. Why? It's mostly because paper is still a part of the traditional business process for getting things done. With a cloud-based system, staff can view a document online and make virtual comments and annotations without altering the original. Cloud document systems help businesses get rid of paper, allowing them to start a new virtual tradition.

  3. Collaborate remotely on documents.
    Cloud document software minimizes the need for editing requests, paper drafts, back-and-forth emailed comments, and meetings to discuss and review everything before finalizing a group effort. With cloud collaboration, multiple employees can access and work on a document separately or at the same time. They can work together to get the job done without leaving their offices.

  4. Access documents from anywhere, at anytime.
    With cloud-based technology an employee doesn't have to wait for an email with an attachment to review a critical document. They can access it anytime, anywhere using a digital device with online capability. 24/7 access can lead to a rise in productivity.

  5. Become a greener operation.
    In "Smart Paper Policies are Good for Business" the NRDC explains, "A typical office disposes of about 350 pounds of wastepaper per employee per year." Because cloud systems store documents online, they minimize paper waste. Employees, customers, or anyone with access, may view them on line; so there is no need to print and distribute multiple copies. That makes cloud document management an easy first step toward greener business practices.

  6. Save money.
    Businesses that integrate cloud document systems into their day-to-day operations will save IT hours, reduce their paper budget, minimize physical storage space, save document handling time, and more. It's a simple change that can lead to ongoing savings.

Cloud document management software should be the next step in your technological evolution. Contact us today and we'll show you how easy it is to get started!

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