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No matter the size of your business, there are always ways to become more efficient and reduce costs. One way to achieve a higher level of efficiency and save money is by digitizing your paper documents. Scan to cloud document management is an ideal solution for businesses that are coming from a paper-based filing system or for offices that typically deal with files in mixture of paper and electronic formats. Here are a few benefits to consider.
Regain Office Space
Scan to cloud document management can greatly reduce the amount of paperwork that is stored in filing cabinets by helping you automate the conversion process. Scan to cloud filing solutions allow you to take an entire department paperless quickly and easily. By reducing the number of required filing cabinets, you can free up a ton of office space. With more office space, you can now add additional workstations or decrease clutter to improve working conditions.
Improved Document Security
Paper documents are at risk of being damaged, stolen, or destroyed. Electronic documents can be stored safer with various levels of security built-in. With scan to cloud document management, your paper files are converted to electronic format and stored securely in an online filing system. This system can be password protected, automatically encrypt your documents, include segmented access for different types of users and more. Digital documents are also backed up on a regular basis which is a huge benefit if there is ever a major disaster. Downtime is also minimized as you and your staff have access to business data from any device with an internet connection.
Better for the Environment
As you utilize scan to cloud document management and your files become more and more digitized, you can eventually become a paperless office. This reduces costs typically associated with paper, printing, copier, folder, cabinet storage and other file supplies. In addition to saving your budget some green, your company becomes greener as well. Paperless offices help the environment as there is less waste and no need to physically transport documents which can reduce your carbon footprint.
Would you like to learn more about scan to cloud document management? Contact us today for more information. DynaFile's unique scan to cloud document management solution has been helping companies go paperless and manage their files more efficiently for over 15 years. Give us a call at (888) 510-3453 or sign up for a free demo to learn more.