Cloud-Based HR Document Management
Simplify Your HR File Management System.
Paperwork overload. Compliance risk. Lost documents. If your HR team is struggling to stay organized, DynaFile can help. Our cloud-based document management solution empowers HR professionals to manage employee records with confidence, security, and speed.
Why HR Teams Choose DynaFile
Human resources teams across industries face increasing pressure to manage sensitive employee documents while staying ahead of evolving regulations. Whether you work in healthcare, education, manufacturing, finance, or professional services, DynaFile is a flexible solution designed to support your unique HR workflows.
DynaFile brings all of your documents together in one secure system. Automate everyday tasks like onboarding and record retention. Give your team instant access to files when and where they need them. With powerful integrations and customizable permissions, your department can work smarter while improving compliance and productivity.
What Are the Key Benefits of DynaFile for HR?
1. Centralized and Secure Employee File Management
DynaFile replaces paper folders and scattered file systems with one secure, cloud-based repository. HR teams can quickly locate and manage employee records using advanced search, custom tags, and organized folder templates. Built-in encryption and access tracking ensure every document remains secure and confidential. Granular permissions enable teams to precisely control who can view or edit files based on role, location, or department.
2. Built-In Compliance & Audit Readiness
With DynaFile, compliance is no longer a manual burden. Set automated document retention policies, apply expiration alerts, and generate real-time audit reports with just a few clicks. Whether you are managing I-9s, healthcare records, or credential files, DynaFile helps your team stay ahead of audits and avoid penalties. The system is aligned with key standards, including FERPA, HIPAA, HITECH, and SOC 2, ensuring secure record-keeping across all industries.
3. Automated Document Workflows and Digital Filing
Go beyond cloud storage with intelligent automation that moves your files forward. Use barcode recognition to convert paper documents into indexed digital records without manual input. Automate document routing, approval chains, and retention schedules. With audit trails and activity logs, your team can save time, boost accuracy, and maintain complete control over the employee file lifecycle.
4. Instant and Remote Access for Hybrid Teams
No matter where your HR team works, DynaFile ensures secure access to employee documents from any approved device: support hybrid and remote teams with real-time file sharing, secure document links, and mobile-friendly access. Share files with internal stakeholders, legal teams, or external auditors without emailing sensitive attachments or using unsecured drives.
5. Streamlined Onboarding and Offboarding Processes
Speed up new hire paperwork and reduce errors with a digital onboarding experience that includes e-signature tools, form automation, and checklist completion tracking. As employees leave, DynaFile supports comprehensive offboarding workflows, ensuring that files are either archived or retained in accordance with company policy. This level of automation helps HR teams stay organized and compliant from day one to the final day.
6. Seamless Integration with HR Technology
Connect DynaFile with the platforms your team already uses to eliminate repetitive data entry and sync employee information automatically. Integrate with leading HRIS, HCM, ATS, and payroll systems. Maintain consistent records across your tech stack and reduce administrative overhead with every hire, update, or exit.
Designed for Every HR Role
DynaFile supports HR teams in every setting. Whether you are an HR generalist juggling multiple tasks, a benefits administrator managing sensitive forms, or a compliance lead preparing for audits, the platform adapts to your needs.
Support centralized or decentralized teams. Manage union contracts, staff credentials, certifications, and disciplinary records with secure, role-based access. DynaFile works across sectors and scales easily with your organization.
How Organizations Use DynaFile: Real Results
Fisher & Phillips LLP
Legal | DocuSign Integration
Saved 5–7 hours per week in admin workload and enabled secure remote HR access.
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Thompson Hine LLP
Legal | Rival Integration
Streamlined onboarding and improved HR efficiency with cloud-based file access.
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Populous
Design & Architecture | ADP Integration
Digitized paper records to improve compliance and enable instant remote access.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and boosted compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Centralized employee files into a secure, cloud-based HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Eliminated paper files and created a fully digital, audit-ready HR environment.
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MorningStar Senior Living
Senior Living | DocuSign + ADP/UKG Integration
Reduced paper files by over 90 percent and centralized HR records across 38 communities.
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Learn More: HR Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects your employee records.
Download the Whitepaper > - DynaFile HR Document Management Solution Brochure
Explore how DynaFile centralizes records, streamlines workflows, and automates compliance.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper > - DynaFile HR Feature Comparison Matrix
See how DynaFile stacks up against other document management solutions. Compare key features for HR compliance, automation, and secure document control.
Download the Comparison Matrix >
What HR Leaders Are Saying
Best Electronic Filing System
We’ve been utilizing DynaFile for our electronic personnel files for over a year. The system is incredibly intuitive and easy to use for all members of our department. We’re also given a great amount of support from the DynaFile team when any questions arise. I highly recommend their product to anyone in need of an electronic filing system.
Rebecca J.
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or LMS for a unified system.
Frequently Asked Questions
Q: What is an HR document management system?
A: An HR document management system is a digital solution that allows human resources teams to securely store, manage, and organize employee records in the cloud. DynaFile helps HR teams eliminate paper files, streamline workflows, and stay compliant with labor laws and audit requirements.
Q: How does DynaFile help with HR compliance and audit readiness?
A: DynaFile automatically tracks document expiration dates, generates audit reports, and enforces retention policies to help HR teams stay compliant. With real-time reporting and secure access controls, your employee records are always audit-ready.
Q: Can DynaFile integrate with my existing HR systems?
A: Yes. DynaFile integrates seamlessly with leading HRIS, HCM, ATS, payroll, and e-signature platforms such as ADP, Workday, SAP, Paylocity, UltiPro, DocuSign, Adobe Sign, and more. These integrations ensure your employee data stays consistent and connected across your entire HR tech stack.
Q: Is DynaFile secure and compliant with HR data regulations?
A: Absolutely. DynaFile is SOC 2 Type 2 certified and HIPAA/HITECH compliant. It utilizes advanced encryption, access controls, and audit trails to protect sensitive HR records and comply with strict data security requirements.
Q: How does DynaFile support remote and hybrid HR teams?
A: DynaFile’s cloud-based platform enables HR staff to access, manage, and share employee documents securely from anywhere. With role-based permissions and paperless workflows, distributed teams can collaborate efficiently while maintaining compliance.
Q: What types of documents can I manage in DynaFile?
A: You can manage all types of HR documents in DynaFile, including I-9s, W-4s, benefits forms, performance reviews, onboarding paperwork, certifications, and more. Files are organized digitally and can be automatically routed based on custom rules.
Q: How does barcode scanning work in DynaFile?
A: DynaFile’s barcode automation allows HR teams to batch scan paper documents directly into employee folders without manual data entry. It’s a fast, accurate way to convert paper records into organized digital files.
Ready to See What DynaFile Can Do for Your HR Team?
Experience a faster, more secure way to manage employee files.
Go fully digital, streamline onboarding, reduce compliance risks, and eliminate paperwork for good. Discover why HR professionals have trusted DynaFile for over 25 years to simplify file management and stay audit ready.
