Transform HR File Management with DynaFile
Say goodbye to paper files and compliance headaches. Discover how HR teams reduce paperwork, improve audit readiness, and manage employee documents effortlessly with DynaFile.
Why HR Teams Trust DynaFile
HR professionals today face increasing challenges, including remote work, complex compliance requirements, and inefficient document management. DynaFile is the trusted cloud-based document management system (DMS) that eliminates these roadblocks and empowers HR teams to focus on what matters most: people.
What You Can Expect with DynaFile
Instant, Secure Access from Anywhere
DynaFile’s cloud-based system gives HR teams instant access to employee files—anytime, anywhere. Eliminate paper clutter, support hybrid work, and securely manage sensitive HR documents with encryption and access controls built for enterprise compliance.
FERPA, HIPAA/HITECH & SOC 2 Ready
Built-In Compliance & Audit Readiness
Stay prepared for audits with automated document tracking, expiration alerts, and real-time internal audit reports that keep HR records accurate and complete.
Never miss a deadline with proactive alerts.
Seamless Paper-to-Digital Transition
Transform physical files into structured digital records with barcode automation, batch scanning, and intelligent indexing—no manual data entry required.
Scan-to-cloud filing made simple.
Role-Based Access & Document Security
Protect sensitive employee information with role-based permissions. Only authorized users can view, edit, or share files, ensuring confidentiality and compliance with labor regulations.
Access controls that scale with your team.
Faster Onboarding with E-Signature & HRIS Integrations
Streamline onboarding and beyond with digital forms and e-signatures powered by DocuSign, Adobe Sign, signNow, PandaDoc, and JotForm. New hire documents are automatically filed in DynaFile and instantly synced with your existing HR tech stack—including HRIS, HCM, ATS, Payroll, and LMS platforms like ADP, Workday, UltiPro, SAP, Paychex, and more.
Keep every HR system in sync with accurate, compliant employee records—start to finish.
Automate HR Document Workflows
Reduce manual filing with automated routing, retention schedules, and bulk processing. Keep your team organized, efficient, and always audit-ready.
HR automation that saves time and boosts accuracy.
Real Results from Real Customers
Fisher & Phillips LLP
41 Offices | DocuSign Integration
Reduced admin workload by 5–7 hours per week and enabled secure, remote access to HR files.
Get the Case Study >
Thompson Hine LLP
Legal Sector | Rival Integration
Streamlined HR operations with faster onboarding and cloud-based document access.
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Populous
Global Design Firm | ADP Integration
Moved from paper to digital, improving compliance and remote access instantly.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and improved compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Consolidated employee records into a centralized, secure HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Went 100% paperless and built a compliant, fully digital HR environment.
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Learn More: HR Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects your employee records.
Download the Whitepaper > - DynaFile HR Document Management Solution Brochure
Explore how DynaFile centralizes records, streamlines workflows, and automates compliance.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper >
What HR Leaders Are Saying
Best Electronic Filing System
We’ve been utilizing DynaFile for our electronic personnel files for over a year. The system is incredibly intuitive and easy to use for all members of our department. We’re also given a great amount of support from the DynaFile team when any questions arise. I highly recommend their product to anyone in need of an electronic filing system.
Rebecca J.
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or LMS for a unified system.
Frequently Asked Questions
Q: What is an HR document management system?
A: An HR document management system is a digital solution that allows human resources teams to securely store, manage, and organize employee records in the cloud. DynaFile helps HR teams eliminate paper files, streamline workflows, and stay compliant with labor laws and audit requirements.
Q: How does DynaFile help with HR compliance and audit readiness?
A: DynaFile automatically tracks document expiration dates, generates audit reports, and enforces retention policies to help HR teams stay compliant. With real-time reporting and secure access controls, your employee records are always audit-ready.
Q: Can DynaFile integrate with my existing HR systems?
A: Yes. DynaFile integrates seamlessly with leading HRIS, HCM, ATS, payroll, and e-signature platforms such as ADP, Workday, SAP, Paylocity, UltiPro, DocuSign, Adobe Sign, and more. These integrations ensure your employee data stays consistent and connected across your entire HR tech stack.
Q: Is DynaFile secure and compliant with HR data regulations?
A: Absolutely. DynaFile is SOC 2 Type 2 certified and HIPAA/HITECH compliant. It utilizes advanced encryption, access controls, and audit trails to protect sensitive HR records and comply with strict data security requirements.
Q: How does DynaFile support remote and hybrid HR teams?
A: DynaFile’s cloud-based platform enables HR staff to access, manage, and share employee documents securely from anywhere. With role-based permissions and paperless workflows, distributed teams can collaborate efficiently while maintaining compliance.
Q: What types of documents can I manage in DynaFile?
A: You can manage all types of HR documents in DynaFile, including I-9s, W-4s, benefits forms, performance reviews, onboarding paperwork, certifications, and more. Files are organized digitally and can be automatically routed based on custom rules.
Q: How does barcode scanning work in DynaFile?
A: DynaFile’s barcode automation allows HR teams to batch scan paper documents directly into employee folders without manual data entry. It’s a fast, accurate way to convert paper records into organized digital files.
Ready to See DynaFile in Action?
Let’s simplify your HR document management.
Go 100% digital, streamline onboarding, eliminate paperwork, and boost compliance—see why HR leaders have trusted DynaFile for 20+ years.
