Electronic Employee Onboarding
Welcome new hires with a completely paperless onboarding process!
Streamline your onboarding process and ditch the paper!
Create a complete electronic employee onboarding workflow with online forms and e-signatures.
Seamless integrations with e-signature leaders such as DocuSign, PandaDoc, and Adobe Sign, as well as the ability to sync with onboarding platforms provide everything you need for a smooth digital experience. New hires can review, complete, and legally sign all onboarding paperwork online before their first day, reducing stress and paperwork hassles. The system automatically routes completed onboarding packets to payroll, hiring managers, and anyone else involved, then back to DynaFile for a final quality check. Once approved, all documents are automatically filed in the employee’s secure DynaFile folder. By removing pen and paper roadblocks, HR saves time, reduces paper waste, and operates more efficiently than ever.
Want to see how it works?
Electronic Onboarding Forms
Online forms are used to collect employee information during the onboarding process.
Take your onboarding forms paperless! Scan or upload your existing onboarding forms to become the base of your onboarding templates. Onboarding templates can include links to supplemental documentation like an employee handbook for policy acknowledgements for review, as well as a space to add an attachment for things like a photo ID or a voided check for direct deposit.
Form fields can be set to validate for specific inputs like SSN or phone number to protect against typos. Information entered on forms early in the onboarding packet is also auto-completed on subsequent forms to eliminate repetitive entries. Best of all, new hires can only finalize their packet once all required information is filled out and signed so HR is ensured that they are receiving complete information from the onboarding process.
Electronic Signatures
Electronic signatures capture a legal and binding agreement from staff.
Replace inked signatures with e-signatures! DynaFile integrates with global leaders in digital transaction management, providing the world’s most trusted electronic signatures. Now new hires can legally sign onboarding forms and other documentation from anywhere, at anytime. A new employee’s first day no longer has to be taken over by a stack of onboarding paperwork. All information can be collected and signed off on before day one, so they’re ready to hit the ground running. Alternatively, new hires can sign all of their onboarding forms in person on a computer or on a tablet in the office.
Other HR Forms
Seamless integrations can also be used to get other documents filled out and signed.
Make your other processes paperless, too! The same integrations with DocuSign, PandaDoc and Adobe Sign can be used for much more than employee onboarding. Get the most value by using it to replace paper approval processes or to get any other kind of documentation filled out and signed entirely digitally. Policy acknowledgments, PTO requests, wage increases, corrective counseling forms, performance reviews, etc., can all be completed, signed, and processed digitally. Like onboarding documents, other forms are automatically filed in the employee’s folder inside DynaFile after being signed.
Connect with Existing Systems
Connect to your HRIS & HCM software to centralize employee documents in your secure DynaFile cloud for faster filing and retrieval.
Providing your staff with a paperless onboarding and file management experience has never been easier! Through exciting partnerships with talent acquisition platforms such as iCIMS , Taleo, and Rival, there is no longer a need to print or scan your onboarding paperwork. Our integrations automatically create the new hire’s folder in DynaFile and file all completed forms. From there, HR can use DynaFile’s rich file management tools to instantly retrieve documents, segment access for different internal/external roles, and keep track of required and expiring documentation in staff folders. Once retention rules have been met, DynaFile can automatically purge archived files for termed employees. From talent acquisition through retention, DynaFile’s integrations provide a paperless solution for the entire employee file lifecycle.
DynaFile has been a Jack of all Trades
Regarding productivity, it has definitely made our onboarding process quick & easy. In comparison to our previous methods, it’s a piece of cake. DynaFile has been a jack of all trades for us; we would highly recommend this system!
Jeneissy Zaldivar | Executive Administrative Director, Chick-fil-A, Doral, FL
Seamless Integrations
Sync with HCM and onboarding platforms to streamline workflows.
Remove HR Roadblocks
Unlock the Power of Digital HR Document Management.
Implement an automated document management system to shift your attention away from compliance issues and put your focus on strategic initiatives to make your goals a reality. Contact us today to learn why successful HR leaders have trusted DynaFile as their employee file management solution for over 20 years.
