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As you think about your own model, don’t forget to use the tools available to keep teams connected and …
"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …
Going digital brings huge benefits, but not all HR filing solutions are the same. Here's what to look for with your electronic employee file strategy.
Paperless Shortcuts
If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.
There are scan-to-cloud filing …
Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.
Smoother Audits
With cloud employee files, your …
Online Workflows
A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …
File Audit Reports
With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …
Centralized File Management
The ability to remove record silos is a big plus to managing your …
Are new hires still reviewing, filling out, and signing their forms on paper? Or, maybe they complete those forms digitally, but they are printed afterwards?
Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward. Introducing, paperless …
Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:
Converting Existing Paper
DynaFile gives HR the option to automate the conversion of the …
The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.
Shortcut To Electronic Files
The typical scanning process is long and drawn …
Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.
Scanning Automation
Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …
Here are some of the ways going paperless gives time back to Human Resources professionals.
Online Forms
Much of the paper that's kept in employee folders is created from the onboarding process. By having new …
Who produces the most paper?
The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …
Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.
Scan To Cloud Filing
Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …
Here's how your Human Resources department can start paperless this January with scan to cloud filing.
Scanning Automation
Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …
With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.
Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.
Scanning Automation
Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …
Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.
Here's how companies are leveraging an electronic filing system in HR to streamline …
These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.
Here are 3 simple steps to paperless HR:
1. Automate Paper File Conversion
Long gone are the days of a tedious, drawn-out scanning process. …
Automate Paper Employee File Conversion
Paperless HR solutions should include an easy way …
Electronic Onboarding Process
With an electronic onboarding process, HR uses digital templates for their forms that can …
When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.
Going paperless can …
Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …
The Challenge of Paper Files
Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …
Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:
Instant File Retrieval
With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …
For an easier way to manage employee files, many HR departments are switching to electronic employee files; the most popular solution being a cloud filing system. These allow your HR, Payroll and …
Paperless From Day 1
When you're doing a lot of hiring, efficiency is key. There are a lot …
Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …
Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …
If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …
Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …
What is cloud document management?
Document management software replaces your …
The transition to a paperless system can be made a lot easier by following a few simple steps:
1. What are our …
Metadata Indexing
Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …
Barcode Recognition
This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …
A good system to organize your electronic files will help your team save valuable time on redundant admin tasks so focus can be put on more important things. Saving and keeping track of business-critical documents becomes quick and easy. The right system can also significant improve …
Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …
One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …
#1. Saves time and money:
The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …
Although paper is still needed in some aspects of business, for the most part our world is going paperless. We fax from our computers and email documents. Court systems across the country are going with online …
Due to the numerous inefficiencies involved with handling paper documents, many Human Resource departments are switching to electronic personnel files. The challenge is coming up with a paperless solution that will work for you and your HR team.
Here's how to have a success …
A few good reasons to consider using this kind of document management system are:
You do not have to purchase, support, or maintain …
Most businesses let go of their filing clerks and computerized their information systems decades ago. Today, we can all go one step further by auto-filing our business documents directly to the cloud. Automatic filing has a variety of …
Regain Office Space
Scan to cloud document …
In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …
Cover sheets are easy to use. Simply print them out one …
The new …
Having a formal …
If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …
How can DynaFile help physicians during these hectic …
Paperless filing for HR just makes sense. You see, paper-based systems are costly in a lot of ways. First, there's …
Improved security and compliance One of the great advantages of an electronic filing system …
A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …
The initial decision to go paperless may be difficult for HR directors …
Regulations keep filing cabinets …
Barcode recognition indexes employee documents as they are scanned. With a traditional document …
Naming Conventions One of the easiest ways to lose track of your files is by neglecting to use a standard method to name them. This is especially important when files will need to be accessed by more than one employee. Many companies will use …
1. Easily Upload Files A scanner and computer software are all you need to scan and upload your documents to your online file system. There are many types of scanners to choose from to fit your business …
Access Files Anytime and From Anywhere A virtual data room gives employees the ability to access data from a virtual system any time of …
Paperless Tickler …
Here are some of the ways online document management software can help your company improve efficiency:
Scan and Store: Digitally capture your paperwork with scan to cloud features. Scan to cloud software lets you automate …
Here are some things you …
Encryption And Password Protection These security …
Scan to cloud software like …
What is an …
When …
Take a look at the 5 steps below to help your business come up with a solid plan for: how to go paperless.
Step 1: Convert paper files to electronic format In many cases, this is the big scary step that companies get caught up on. Sometimes …
Here are some time-saving tips on how to convert to electronic personnel files:
Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …
What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …
Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …