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Contents tagged with electronic filing system

HR Tools For A Successful Work-From-Home Strategy

04.28.2020
human resources work from home document management personnel records cloud software electronic filing system hr file cloud

Working from home when people are your work: How to update workplace processes for HR professionals.

Although certainly in the spotlight since the rise of COVID-19, the need for a successful work-from-home strategy has been on the horizon for years - both out of logistical necessity and employee preference. When managed correctly, remote workers are more productive than their “in office” counterparts while also reporting higher levels of job satisfaction. It's the ultimate win-win.

As you think about your own model, don’t forget to use the tools available to keep teams connected and …

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Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

03.17.2020
human resources remote access employee files cloud software electronic filing system hr software esignatures online forms document management hr compliance hr audit

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."

"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …

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Electronic Employee Files: An HR Filing Solution That Works for You

11.06.2018
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Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

Human Resources professionals have a difficult job managing all of the documentation regarding company employees. On paper, files are impossible to keep track of.

Going digital brings huge benefits, but not all HR filing solutions are the same. Here's what to look for with your electronic employee file strategy.

Paperless Shortcuts

If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.

There are scan-to-cloud filing …

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HR Files in the Cloud for Smoother Audits, Forms, and Team Access

10.09.2018
human resources cloud document management hr software electronic filing system paperless hr audit onboarding hr forms

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade? You may not realize just how much time your HR team spends managing employee files. Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

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Stop Printing After Onboarding: A Paperless HR Strategy That Ties It All Together

06.05.2018
human resources onboarding software electronic filing system document management audit paperless electronic employee files esignature

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

Having a digital onboarding process is becoming the norm, but many companies still wind up printing after signature or end up with documentation silo'ed across different areas. Here's how you can adopt a more paperless strategy to streamline onboarding and file management across the entire HR team.

Online Workflows

A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …

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Is your HR team ready for audit season?

05.30.2018
human resources audit personnel file employee file electronic filing system paperless cloud compliance hipaa document management hr software hr filing system

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance. When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information. Here's how to prepare for an HR audit the easy way using electronic employee files.

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …

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New Filing System for HR Makes Employee File Management Easy

05.01.2018
HR Filing System Electronic Filing System HR Software Human Resources Document Management Paperless Employee Onboarding Onboarding Software Electronic Employee Files

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management. It can be tricky, though, consolidating employee files across locations, departments, systems, and formats. Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team.

Centralized File Management

The ability to remove record silos is a big plus to managing your …

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Onboarding Goes Paperless This Spring to Streamline The HR Office

04.24.2018
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Start new hires paperless this spring to streamline onboarding and file management for HR.

Gearing up for a busy hiring season can be exciting and a little bit stressful. If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process.

Are new hires still reviewing, filling out, and signing their forms on paper? Or, maybe they complete those forms digitally, but they are printed afterwards?

Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward. Introducing, paperless …

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HR Now Scans To The Cloud For A Shortcut To Digital Files

02.20.2018
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Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files. By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process.

Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

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How HR Can Go Paperless in 30 Days

02.06.2018
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Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already? Maybe you've even already tried scanning employee files to a network shared drive. As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system.

The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

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HR Uses Scanning Automation to File Personnel Records in the Cloud

01.30.2018
human resources electronic employee files document management electronic filing system cloud software paperless onboarding audits hr software hr filing system

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Going from paper to electronic employee files can give the HR team a huge boost. And, these days, the switch can be easy with the right tools.

Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

Scanning Automation

Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

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HR Upgrades to Online Files and Forms to Streamline the Whole Department

01.23.2018
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Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not. All over the US and across the world, organizations are switching away from paper. The benefits of electronic employee files and paperless form processes are too big too ignore.

Here are some of the ways going paperless gives time back to Human Resources professionals.

Online Forms

Much of the paper that's kept in employee folders is created from the onboarding process. By having new …

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The Best Document Management Software for 2018 Takes HR Paperless Fast

01.03.2018
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The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.

Who produces the most paper?

The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …

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HR Starts 2018 Paperless with Electronic Files and Forms

12.19.2017
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2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

It's that time of the year again. Office life is winding down and staff are thinking about all of the amazing possibilities the new year can bring. Is a more streamlined HR department on your team's wishlist?

Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.

Scan To Cloud Filing

Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …

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HR Uses Scan To Cloud Filing System for a Shortcut to Electronic Files

12.05.2017
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Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Switching away from paper forms and files to a more digital office environment can happen quicker than you might think. Many times, HR teams can go paperless in 30 days or less with a scan to cloud filing system.

Here's how your Human Resources department can start paperless this January with scan to cloud filing.

Scanning Automation

Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …

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Cooking Up a Paperless Plan for HR

11.21.2017
human resources paperless electronic filing system document management cloud software electronic employee files onboarding compliance hr audit

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

This time of year, many companies are looking to switch to electronic files and more paperless processes in the HR department.

With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.

Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.

Scanning Automation

Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …

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Electronic Filing System Helps HR Streamline Employee Document Management

11.14.2017
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Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Managing employee files on paper can be a huge challenge for the Human Resources department. Critical forms are easily lost or simply misfiled, making them impossible to find in the moment during an audit.

Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.

Here's how companies are leveraging an electronic filing system in HR to streamline …

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3 Simple Steps to Paperless HR

11.07.2017
human resources electronic employee files scanning file conversion electronic filing system document management paperless employee onboarding file audit

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

Have you been considering switching away from paper in the HR department? Human Resources professionals are realizing big benefits by going digital.

These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.

Here are 3 simple steps to paperless HR:

1. Automate Paper File Conversion

Long gone are the days of a tedious, drawn-out scanning process. …

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Don't Be Scared to Make the Move to a Paperless HR Department

10.31.2017
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When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Making the switch from paper to electronic employee files doesn't have to a frightening experience. There are paperless HR solutions available now that make it easy to transition from filing cabinets to a true electronic filing system. Best of all, these systems aren't just an interim solution - they provide robust file management and online workflows to ensure your files stay paperless going forward.

Automate Paper Employee File Conversion

Paperless HR solutions should include an easy way …

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Electronic Filing for iCIMS and DocuSign

10.17.2017
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Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

These days, paper forms are a thing of the past. For Human Resources professionals, this is fantastic news. Previously paper-intensive processes like employee onboarding or policy acknowledgements can now be completed online. Best of all, forms signed electronically can automatically create the new hire's folder in the cloud and file everything inside. Here's how it works!

Electronic Onboarding Process

With an electronic onboarding process, HR uses digital templates for their forms that can …

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New Paperless HR Project Implements Electronic Employee Files and Onboarding Fast

10.03.2017
electronic employee files onboarding paperless human resources electronic filing system document management hr software personnel files audit compliance

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Moving away from paper sounds very tempting to many Human Resources professionals. Managing all of the forms and other employee-related documents across an entire workforce can be a serious challenge on paper.

When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.

Going paperless can …

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How Paper Slowly Suffocates HR

09.26.2017
human resources electronic employee files document management paperless electronic filing system cloud software audit disaster recovery onboarding

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

Raise your hand if you like dealing with paper! Well, I'm not surprised at the lack of enthusiasm on this subject. Human Resources professionals deal with a ton of paper and keeping it all organized can be an incredible challenge.

Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …

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How Water-Tight is HR's Disaster Recovery Plan?

09.19.2017
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In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

In the wake of Hurricanes Harvey and Irma, companies are taking a closer look at their file management processes. The Human Resources office is one spot where a natural disaster can cause serious damage. It's critical for HR to have a strong disaster recovery plan in place as it seems that these days, we should expect the unexpected.

The Challenge of Paper Files

Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …

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Companies Look to Paperless HR Solutions for Improved Employee File Access

09.12.2017
paperless human resources electronic filing system cloud software compliance document management hr software audit

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Has accessing employee files become a challenge at your organization? It's a problem that is all too common for Human Resources professionals. The speed at which paper files can go from tidy to a disorganized mess is astounding.

Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:

Instant File Retrieval

With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …

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HR Can Now Scan to the Cloud for a Shortcut to Electronic Employee Files

09.06.2017
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Scan-to-cloud filing systems are helping HR move to electronic employee files fast!

It's only a matter of time until paper employee files become unmanageable. It seems that no matter how hard the Human Resources team tries to keep folders organized and up-to-date, there is always a missing form or expired document that can get the company in hot water when an audit rolls around.

For an easier way to manage employee files, many HR departments are switching to electronic employee files; the most popular solution being a cloud filing system. These allow your HR, Payroll and …

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Seasonal Companies Use Paperless HR To Ease Turnover Headaches

08.01.2017
human resources paperless onboarding seasonal case study hr software electronic personnel files electronic filing system document management scanning automation

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

If you're at a seasonal company, you know the Human Resources team is working overtime. Ramping up staffing into the busy season is a huge challenge, but so is keeping track of the files generated going forward. Today, we're looking at a few key points from a paperless HR case study at San Diego Zoo to find out how they were able to benefit from the move away from paper with a mostly seasonal workforce.

Paperless From Day 1

When you're doing a lot of hiring, efficiency is key. There are a lot …

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Employee File Audits Become Stress-Free with Paperless HR Solutions

07.25.2017
human resources document management audit electronic personnel files electronic filing system cloud software hr audit workflow online forms

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

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Electronic Personnel File Project Brings Big Benefits To HR

07.11.2017
electronic personnel files human resources electronic filing system document management cloud paperless hr software onboarding audit

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Human Resources staff have their hands full when it comes to managing all of the paper coming through the department. From onboarding paperwork to ongoing performance appraisals and other documentation that needs to be added to employee folders, there is no shortage of paper-pushing around this office.

Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …

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HR Goes Paperless by Moving Onboarding and Filing to the Cloud

07.06.2017
human resources hr software employee onboarding electronic employee files paperless document management electronic filing system scanning automation scan to cloud

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

If your HR team is thinking about going paperless, you're probably considering a host of software solution options. There are a number of ways to cut back on the amount of paper generating inside the HR department. With a lot of paper being created from the onboarding process, many companies like to focus their attention on new hires first.

If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …

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How To Take HR Paperless in 30 Days

06.13.2017
human resources paperless electronic employee files document management hr software electronic filing system file management onboarding

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

The advantages of electronic employee files are clear: instant access, faster filing, easier management across locations, enhanced security, powerful audit reporting, streamlined form-filling and esignature processes, and much more.

Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …

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Cloud Document Management System Saves Staff Time and Frustration

05.17.2017
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Organizations are increasingly turning to cloud document management systems to help staff handle files easier from anywhere.

With physical storage of documents in the workplace, worker productivity is lost due to dealing with poorly organized documents and records. With a user-friendly cloud document management system, productivity increases and employees experience improved job satisfaction. For these reasons and many more, companies are finding that an effective cloud document management system is critical for any area of business.

What is cloud document management?

Document management software replaces your …

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Three Steps To Ease The Transition To An Electronic Filing System

05.11.2017
electronic filing system paperless cloud software document management online filing system

Switching to an electronic filing system can help streamline the entire office. Here's how to get there!

Going paperless is a big step for your organization. Making a switch to an electronic filing system can save time, money and space at your office. Some benefits include instant file access, the ability to report on files that might be missing or expired, enhanced security, and simpler audits. Moving from paper to an electronic filing system does not have to be a challenge, though.

The transition to a paperless system can be made a lot easier by following a few simple steps:

1. What are our …

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The Importance Of Document Indexing

05.09.2017
document management cloud software electronic filing system paperless index metadata online filing

An "indexed" filing system can help streamline document management across the whole office.

The concept of document indexing has a variety of benefits in order to go paperless within your business. Imagine no longer having to sort through papers on your desk or dig through an overflowing filing cabinet to find a document you need. With a few keywords entered into the computer, your team can instantly retrieve the documents they need from anywhere, at any time.

Metadata Indexing

Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …

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How To Transition Your Business To Paperless Filing

04.27.2017
paperless filing electronic filing system cloud software document management file management

Making the switch to paperless filing doesn't have to be a challenge.

Why are you still fumbling through massive file cabinets and ten-inch thick folders just to find one piece of information? Your business is constantly evolving, and so should your back office. Transitioning your business to go paperless may seem like a hassle, but a paperless filing solution helps make the process quick and easy with two key “scan-to-cloud” tools:

Barcode Recognition

This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …

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How To Organize Electronic Files Efficiently

04.05.2017
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Keeping files organized can be a real challenge. Here are some tips on how to organize electronic files.

Do you often find yourself spending too much time trying to locate a document you need to access or having to help your co-workers find a specific file? If yes, it is time to learn how to organize electronic files.

A good system to organize your electronic files will help your team save valuable time on redundant admin tasks so focus can be put on more important things. Saving and keeping track of business-critical documents becomes quick and easy. The right system can also significant improve …

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Human Resources Online Filing Cabinet Streamlines Employee File Management

03.28.2017
hr software human resources electronic filing system electronic employee files document management online filing cabinet

An online filing cabinet can help HR departments streamline employee file management.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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Scan to Cloud Technology: Why Sooner is Better Than Later

03.22.2017
electronic filing system document management cloud software scanning imaging scan to cloud scanning automation

Scan to the cloud now to save your business time and money down the line.

Scan to cloud technology has evolved along with the advancements in the cloud itself and continues as a benefit to small business and big industries. Let me share a story with you about how it is beneficial to make this move sooner rather than later.

Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …

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Electronic Employee Files Help Protect Employee Information

03.16.2017
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It can be a challenge to securely manage staff information. Electronic employee files can help!

The HR department is responsible for storing and managing information on your staff. Tax information, emergency contact forms, disciplinary actions, performance reviews and more all need to be securely managed in the employee's folder. It starts to become a challenge when you think about how each employee's information has to be stored and retrieved by the right employees, at the right time. How can you maintain compliance with regulations like HIPAA and keep your employee files secure, yet …

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Staffing Agencies Can Keep Up With Demands Using a High-Quality Document Retrieval System

03.02.2017
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Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

There's no shortage of articles discussing the hottest job skills and latest trends in employment. Some of the qualities and skills that employers look for stay fairly consistent over time; others change or emerge in response to technological developments, economic shifts, and other demands.

One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …

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3 Reasons Why Electronic Filing Systems are the Future of Paperwork

02.22.2017
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The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

The emerging digital world is transforming all aspects of society and business; the cloud being the biggest change agent to date. With cloud and mobile computing technologies, paperwork in its traditional form is being reduced and eliminated more and more. In this regard, here are 3 reasons why electronic filing systems are the future of paperwork.

#1. Saves time and money:

The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …

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HR Departments are Loving the Paperless Office Revolution

02.14.2017
Human Resources Cloud Software Document Management Electronic Personnel Files Paperless Electronic Filing System Cloud Document Management Software Onboarding Software

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

It's well known that the Human Resources department has the pleasure of managing a serious amount of paper. Over the years, HR professionals have come up with their own tricks to keep employee documentation stored in a way that makes it accessible to authorized staff, but remains secure and compliant. Unfortunately, when dealing with paper files, it is inevitable that critical documents are lost or misfiled from time to time. These days, most HR offices are moving to electronic personnel files …

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Benefits of an Online Filing Cabinet

02.08.2017
Online Filing Cabinet Cloud Software Benefits Electronic Filing System Cloud Document Management Online Document Management System

It can be a real challenge keeping all of the paperwork that comes through your office organized. By taking your filing cabinet online you can save money, have quicker access to files and free up valuable office space.

Is your office packed with overflowing filing cabinets or file boxes? Can you find what you're looking for easily? Or is it like finding a needle in a haystack? If your office space feels more like a storage unit than your work space, consider switching to an online filing cabinet.

Although paper is still needed in some aspects of business, for the most part our world is going paperless. We fax from our computers and email documents. Court systems across the country are going with online …

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American Businesses Produce 1.6 Trillion Pieces of Paper In 2016

09.21.2016
Paperless File System Paperless Office Paperless Software Cloud Software Document Management Electronic Filing System

Going paperless has never been easier. Time to think about moving to electronic files.

Traditionally, paper has been a critical piece of the business process. It's difficult for an organization to run smoothly without the ability to record information and share it with colleagues in an effective manner. Issues arise in the office when that information needs to be stored for an extended period of time or needs to be shared quickly with team members in different physical locations. For these reasons, among others, many companies are switching to an electronic filing system for …

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Going Paperless With Scan To Cloud Filing

06.02.2016
Scan To Cloud Document Management Electronic Filing System Scanning Automation Document Imaging Cloud Software Filing Software

Scan to cloud filing is making the transition to the paperless office easier than ever. Here's how.

Changing how your business operates may seem like a scary decision to make, but you'll know when change is necessary. When filing cabinets start to become disorganized and finding important files starts becoming a frustrating experience, its time to consider going digital. Scan to cloud filing is a practical way to take an entire department paperless quickly and easily. By utilizing scanning automation tools that are designed to work directly with a cloud filing system, converting paper files …

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Paperless Onboarding: Stop Printing New Hire Paperwork

05.26.2016
Electronic Filing System HR File System Electronic Onboarding Electronic Personnel Files Employee File Management Employee Onboarding HR Software Paperless

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Many of the documents stored in an employee's folder are generated directly from the onboarding process once they have been hired. For this reason, employee onboarding software has become extremely popular for Human Resources departments. Unfortunately, there are still a huge number of companies that will print onboarding packets once they have been completed and electronically signed online. This is a huge pain in the neck for HR because personnel files are a serious challenge to manage on …

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How To Have a Successful HR Scanning Project

04.18.2016
Document Imaging Document Scanning Paperless Human Resources File Management Paperless HR HR Tech Electronic Employee Files Electronic Filing System

Taking your Human Resources department paperless can seem daunting, but it doesn't have to be. Here's how to have a successful HR scanning project.

Paper files are inherently tough to deal with. They take up a ton of space in the office, they are nearly impossible to find when you need them, and they can take up a majority of staff's time to manage and keep organized.

Due to the numerous inefficiencies involved with handling paper documents, many Human Resource departments are switching to electronic personnel files. The challenge is coming up with a paperless solution that will work for you and your HR team.

Here's how to have a success …

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Cloud Document Management at Universities

03.17.2016
Cloud Document Management Education University College Student Records File Management Electronic Filing System Electronic Student Files

Cloud document management can help colleges and universities keep their files better organized and improve collaboration between different teams.

Cloud document management solutions are popular among many types of large organizations. They offer state-of-the-art technology and security measures that protect enormous amounts of data. For these reasons, many colleges and universities have started using cloud document management for better file organization and easier collaboration between different teams.

A few good reasons to consider using this kind of document management system are:

You do not have to purchase, support, or maintain …

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Auto-Filing: 3 Ways it Benefits Your Company

03.01.2016
Document Management Indexed Filing AutoFiling Automatic Filing Document Management System Electronic Filing System Metadata Index

Spending too much time filing and retrieving documents? Time to learn about auto-filing.

Before the information technology revolution, businesses organized themselves around paper files kept in cabinets. These files were organized and accessed by filing clerks; employees whose sole job was to do what we now accomplish with a click of a mouse.

Most businesses let go of their filing clerks and computerized their information systems decades ago. Today, we can all go one step further by auto-filing our business documents directly to the cloud. Automatic filing has a variety of …

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3 Great Benefits of Scan To Cloud Document Management

02.18.2016
Scan To Cloud Cloud Software Cloud Document Management Electronic Filing System Scanning Automation Document Imaging Document Management System

Scan To Cloud Document Management: Take your files digital, but still manage your paper files with ease.

No matter the size of your business, there are always ways to become more efficient and reduce costs. One way to achieve a higher level of efficiency and save money is by digitizing your paper documents. Scan to cloud document management is an ideal solution for businesses that are coming from a paper-based filing system or for offices that typically deal with files in mixture of paper and electronic formats. Here are a few benefits to consider.

Regain Office Space

Scan to cloud document …

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HR Scanning Software Gives Shortcut to Electronic Personnel Files

02.09.2016
Electronic Personnel Files HR Scanning Software Electronic Filing System File Management Software Paperless

Moving from paper to electronic personnel files can significantly improve productivity. HR scanning software is making the transition easier than ever.

Is your Human Resources department still managing employee information on paper? If the answer is "yes", you have most likely thought about moving to electronic personnel files. Compared to paper documents, electronic personnel files allow for easier maintenance, instant retrieval and a higher level of security. When combined, these benefits add up to a significant improvement in efficiency across the entire office. The challenge lies in the conversion process. Now HR scanning software can …

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Electronic Filing Software Makes Personnel Files Instantly Available To HR

01.01.2016
Document Management Electronic Filing Software Electronic Filing System File Management HR Software Human Resources HR Tech

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

One of the biggest challenges of using a paper filing system is actually keeping the information organized. Filing cabinets that have been in use for a number of years can inevitably become very disorganized. This makes finding files an enormous challenge and keeping track of required documentation in folders becomes impossible.

In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …

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Filing With Barcodes Helps Automate Document Scanning

11.04.2015
Barcode Filing Barcode Recognition Barcode Cover Sheets Barcode Processing Scanning Document Imaging Electronic Filing System Paperless Software

Taking your files paperless can be a time-intensive process. Utilizing barcode cover sheets can help automate the process.

Anyone who has scanned hundreds of documents knows that the biggest time sink is not feeding the paper into the scanner. The difficulty arises when you have to separate out each document and putting them into the correct folder. Organizing each document, separating it, naming it, and sorting the document into a folder takes a lot of time. One of the best solutions to this problem is straightforward: filing with barcodes via cover sheets.

Cover sheets are easy to use. Simply print them out one …

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3 Tips for Boosting HR Productivity

10.06.2015
Human Resources HR Software Paperless Software Document Management Onboarding Software Employee Onboarding Electronic Filing System

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

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HR Loses Nearly 10% of Personnel Files

09.02.2015
Electronic Personnel Files Human Resources Paperless File Management Lost Files Electronic Filing System Cloud Software

Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

Managing files is a tricky part of any business. It typically involves a lot of shuffling through filing cabinets, a few paper cuts and sometimes a little bit of pulling your hair out. The root of all evil here is the very thing you are trying to manage: paper. The funny part is that nowadays, there is no reason to keep working with paper. With modern electronic filing systems and advanced scanning automation techniques, businesses can now go paperless faster than they ever thought before. Let' …

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Keep Your Important Documents Secure and Out of the Hands of Hackers

06.25.2015
Ransomware Hacker Document Management Cloud Software Electronic Filing System Security Compliance Data Protection Encryption

Experts advise using a cloud document management solution to keep files secure and off of local drives targeted by ransomware.

Hackers make headlines in America yet again. From recent past attacks on Home Depot, Target, and Sony, to the new breach on Anthem Blue Shield, and Ransomware, they're getting in and getting information one way or another. They're going after files, credit card numbers, social security numbers, emails, phone numbers, entire computers, tax records, income reports, and home addresses. With these new threats, having a secure document management solution in place is key for all businesses.

The new …

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How To Organize Electronic Files with an Indexed Filing System

05.05.2015
How To Electronic Filing System Indexed Filing System Document Management Software Cloud Software Document Indexing

Keeping your files organized is tough! Here is how to organize electronic files using an indexed filing system.

Changing over to a paperless office can be beneficial for both your business and your clients. Attempting to keep hard copies of business records reduces your ability to keep company and customer data controlled and secured - not to mention the looming threat of those files being lost or destroyed. By having an electronic system that can provide secure storage as well as improve operational efficiency through saving time and space, you can create a positive impact on your bottom line. Record …

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City Counsels Embrace Paperless Office To Save Time & Money

04.13.2015
Paperless Office Paperless Software Paperless Filing Electronic Filing System Document Management Paperless File Management

Making the move to a paperless office brings a lot of benefits for an organization. Even city counsels are embracing the change!

Transitioning to a paperless office is something that is very appealing to a lot of organizations. Even government entities are starting to embrace it! The city council of Sidney, Ohio has announced that it is going paperless by converting their paper-based system into a full, electronic data management system. Its members will be using tablets and air cards to connect to the internet to replace physical paperwork. The city expects to save a total of approximately $9,350 per year due to their …

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Paperless Onboarding Gives Time Back To HR

03.03.2015
Paperless Onboarding Human Resources Document Management HR Software Onboarding Software Employee Onboarding Electronic Filing System eSignatures

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

Traditionally, HR has been a department that generates and stores an enormous amount of paper. Between hiring, firing, training, and managing employees – and retaining documentation on all of the above – HR has had an ever-increasing amount of paper work to deal with. But advances in technology have enabled easier and more reliable ways to capture and retain the needed documentation. One of the areas that can most benefit from a paperless system is your onboarding process.

Having a formal …

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Electronic Filing System Auto-Files Documents For Better Organization, Quicker Retrieval

02.26.2015
Electronic Filing System Document Management Automatic Filing File Organization Document Retrieval Cloud Software Filing Software

Business today relies on your staff's ability to have quick access to the files they need. An electronic filing system with document indexing is the solution.

Let's start with a simple question: When you have to look-up a file, how long does it take you to track it down? Two minutes? Three minutes? Even more?

If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …

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How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

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This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

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Paperless Office: Libraries Joining The Digital Revolution

11.24.2014
Paperless Office Education Library Vatican Document Management Electronic Filing System Paperless Filing

Electronic filing systems can help libraries manage information more efficiently and provide learners access from anywhere, at any time.

Libraries have a very important job. They provide access to a knowledge base that helps our society grow smarter and become more innovative. However, maintaining that knowledge base can become problematic if libraries themselves do not embrace innovation. When their texts and other information is stored only in paper format, keeping that documentation organized and accessible can be a huge challenge. Just like any business that involves a great deal of documentation, libraries can also enjoy a …

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Paperless Employee Onboarding Eases Growing Pains for Businesses

11.04.2014
Human Resources Employee Onboarding Electronic Onboarding Electronic Personnel Files Paperless Document Management Electronic Filing System Employee File Management

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

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Physicians Looking Toward Scan To Cloud Systems For EMR Conversion

10.18.2014
EMR EHR Healthcare Patient File Management Physician Filing System Electronic Filing System Document Management File Conversion

With all of the changes hitting the Healthcare industry, physicians are looking toward scan to cloud filing system to convert to EMR.

Healthcare reforms have caused increasing hardships for medical practitioners. Many insurance networks are laying doctors off, and hospitals are now shifting toward paying a fixed salary per year rather than a fee-for-service. Physicians are now leaning toward joining group-practices in conjunction with their hospital employment. Complicating this issue is the Affordable Care Act's required implementation of the ICD-10-CM coding system.

How can DynaFile help physicians during these hectic …

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Paperless Filing For HR Helps Companies Cut Costs & Boost Efficiency

10.10.2014
Paperless Filing Human Resources HR Software Electronic Filing System Document Management Software Paperless HR Filing System Scan To Cloud Filing

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Human Resources typically goes through a ton of paper. With all of the paperwork generated for hiring and onboarding new employees, it's no wonder that sometimes administrative tasks grind to a halt. Today, things are changing. With the growing popularity of paperless systems, HR departments can now streamline document processing and become more efficient without driving up costs.

Paperless filing for HR just makes sense. You see, paper-based systems are costly in a lot of ways. First, there's …

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Paperless HR: Work Smarter Not Harder

09.30.2014
Human Resources Paperless HR Software HR Tech Document Management Scanning Automation Scan To Cloud Electronic Filing System Electronic Personnel Files

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

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Barcode Recognition Helps HR Go Paperless Fast

09.24.2014
Human Resources File Conversion Electronic Personnel Files Document Management Electronic Filing System Scanning Automation Barcode Recognition

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Going paperless is a very appealing idea for many organizations. Making the switch can help a department operate much more efficiently, save money and reduce our impact on the environment. The only issue is, how do you get there without pulling your hair out? HR has been storing employee files in paper format for over a decade. Manually scanning each individual document inside an employee's folder, finding the correct digital location to save it and then hoping that you're using the right …

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Employee File System: Now HR Can Consolidate With Compliance

08.12.2014
Employee File System Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

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Benefits Of Switching To An Electronic Filing System

08.12.2014
Electronic Filing System Electronic Document Management File Management Software Cloud Software Document Management System

An electronic filing system can help your organization in many ways. Discover some of the benefits of making the switch.

If you're still using the traditional paper filing method, the time has come to consider making the switch to an electronic filing system. Maybe your office is old school? Or maybe your boss just needs a little push in the right direction? Whatever the reason for keeping all of that paper around, take a moment to discover some of the benefits of implementing an electronic filing system in your office.

Improved security and compliance One of the great advantages of an electronic filing system …

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Online Forms & eSignatures Give HR Paperless Onboarding Solution

07.31.2014
Human Resources Paperless Employee Onboarding Electronic Personnel Files eSignatures DocuSign Document Management Electronic Filing System

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Hiring a new employee entails a ton of paperwork. Tax forms, acknowledgements, agreements - along with various other documentation must all be reviewed and filled out by your new hire before they officially join the team. This can create quite the headache for employees in your Human Resources department.

A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …

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Online HR Software: Employee File Management on a Whole New Level

07.24.2014
Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software Cloud Software

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

The initial decision to go paperless may be difficult for HR directors …

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Electronic Filing System Helps HR Manage Employee Files

07.01.2014
Human Resources HR Software HR Tech Electronic Filing System Electronic Personnel Files HR File System Document Management Cloud Document Management Scanning

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets …

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3 Reasons Your Business Should Be Using File Management Software

06.30.2014
File Management Software Electronic Filing System Document Management Cloud Software Paperless File Management System

File management software is helping companies win the paper struggle. Here are 3 reasons why your business should be using it.

Although some more than others, the unfortunate truth about any area of business is that there are a lot of files that need to be dealt with at any given time. What makes matters worse is that many departments in even the most advanced organizations still use antiquated paper filing methods. In today's business world, this can cost a company a significant amount of time and money. Worse yet, as employees struggle to keep up with the pace of business, it becomes less and less of an initiative to …

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HR Tech: How To Keep Employee Files Organized

06.17.2014
How To Electronic Personnel Files Human Resources Document Management Electronic Filing System Paperless Software Cloud Software File Conversion

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

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Scanning Automation Converts Entire Personnel File To Electronic Format At Once

05.07.2014
Human Resources Scanning Automation Electronic Filing System Document Management Software Electronic Personnel Files Scan To Cloud

Taking your Human Resources department paperless is a challenging yet worthwhile task. Scanning automation can help by converting employee files to electronic format fast.

Going paperless can seem like a tremendous project for any HR department. Mindsets and workflows need to be adjusted to account for a digital document management process. The overarching challenge, however, is how to convert all of your paper employee files to electronic format. Luckily, there are now scanning automation tools that you can use to make the process quicker and easier than ever before.

Barcode recognition indexes employee documents as they are scanned. With a traditional document …

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HR Filing System Software: Managing Employee Files Just Got Easier

04.30.2014
Human Resources Filing System Software Document Management Cloud Software Electronic Filing System HR Software Electronic Personnel Files

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

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How To Organize Electronic Files

04.24.2014
How To Organize Electronic Files Paperless Software Electronic Filing System Document Management Software Scanning Paperless Software

Transitioning from paper files to an electronic system can be tricky. Here are a couple of tips on how to organize electronic files.

If your office is making the switch from traditional paper filing to an electronic system, you may be wondering how to organize electronic files. Here are a couple of tips to help you get your department set up with an electronic filing system.

Naming Conventions One of the easiest ways to lose track of your files is by neglecting to use a standard method to name them. This is especially important when files will need to be accessed by more than one employee. Many companies will use …

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4 Reasons Your Business Needs Online File Storage

04.21.2014
Online File Storage Document Management Cloud Software Cloud Document Management System Electronic Filing System Electronic Files

Online file storage lets your employees find the business-critical information they need instantly and allows teams to collaborate more effectively.

With the plethora of technology and online services in the world today, choosing the right programs and systems to run your business efficiently can be overwhelming. Online file storage is a great way to keep your files organized and helps streamline business across the entire organization.

1. Easily Upload Files A scanner and computer software are all you need to scan and upload your documents to your online file system. There are many types of scanners to choose from to fit your business …

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The Advantages to Using a Virtual Data Room

04.11.2014
Virtual Data Room Cloud Collaboration Collaboration Software Secure File Sharing Electronic Filing System

Collaboration and third party review just got easier. A virtual data room allows teams to store, manage and share documents online.

A virtual data room is an electronic alternative to a physical data room. It serves as a place to store, manage and share documents between a group of people using the internet. Documents created before electronic methods were put in place can be scanned and uploaded to the data room and electronic documents can be automatically saved directly into the system.

Access Files Anytime and From Anywhere A virtual data room gives employees the ability to access data from a virtual system any time of …

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Paperless Tickler File System Keeps Track of Time-Sensitive Documents

03.31.2014
Electronic Filing System Tickler File System Tickler File Tickler Software Tickler File Software Paperless Tickler File Electronic Tickler File

Keeping track of actionable documents and expiring forms across an organization can be tough. A tickler file system can help keep time-sensitive documents organized.

Most productive businesses implement a tickler file system for keeping track of any actionable items, such as appointments, meetings, conferences, travel confirmations and pending activities. The traditional tickler file is arranged in a suspended file, accordion file or file folders. This tool is indispensable for keeping track of the things you need to do each day. Many businesses are investing in tickler file software to eliminate paper files and streamline their business.

Paperless Tickler …

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Online Document Storage System Lets Business Go Paperless

03.11.2014
Online File Storage Online Document Management Online Filing System Cloud Software Document Management System Electronic Filing System

An organized filing system is critical to any business. Online document storage systems provide an easier way to keep documents in order.

In this ever-developing digital age, it is important to improve your business's methods of file storage and organization. Utilizing an online document storage system is an easy way to keep files in order. It also saves a ton of time when filing and accessing documents.

Here are some of the ways online document management software can help your company improve efficiency:

Scan and Store: Digitally capture your paperwork with scan to cloud features. Scan to cloud software lets you automate …

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Cloud HR Centralizes Dispersed Office Locations

03.06.2014
Cloud Software Human Resources HR Software Document Management Electronic Filing System Electronic Personnel Files Online Employee Files

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Any HR professional is no stranger to the seemingly endless stack of documents that collage the office. While computers have been helpful in storing this information for some time, the increase in dispersed business locations in recent years poses a unique challenge to those in HR. If there is more than one central office it can become very difficult to update data in a timely fashion while ensuring the information is available to all those who need it. The addition of cloud technology in any …

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Electronic Personnel Files Make HR File Management Easy

02.18.2014
Electronic Personnel Files Human Resources Document Management Employee File Management Scanning HR Software Cloud Software Electronic Filing System

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

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How To Manage Virtual Teams With Virtual Data Room Software

02.13.2014
Virtual Data Room Virtual Teams Cloud Document Management Electronic Filing System Cloud Software Cloud Collaboration eSignatures

Today's business world is becoming increasingly dispersed. Manage virtual teams more efficiently by using virtual data room software for cloud collaboration.

Managing teams in multiple locations can be a real challenge - one that needs to be addressed more and more these days. So many organizations have offices in disparate locations and they all need to communicate properly with each other in order to allow business to run smoothly. So how can you manage your virtual teams more effectively? This article focuses on sharing information securely and collaborating on documents efficiently via the internet. Recent advances in virtual data room software …

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Document Management Industry Regulations: Maintaining Compliance

02.07.2014
Compliance Regulations Document Management Electronic Filing System Security Cloud Software Office Filing

With the switch from paper filing to electronic document management comes a variety of new industry regulations. Be sure your system is compliant with regulations for your industry.

Adhering to document management industry regulations is essential to the security of your organization. Electronic document management has become a real asset to many companies for organizing crucial files, but every industry still has to comply with certain regulations. Thanks to electronic filing systems, complying with industry regulations is much easier than it was a few years ago when most companies had whole rooms - or even warehouses - set aside for their document archives. What kind of …

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Switching To An Electronic Filing System: What To Look For

01.31.2014
Electronic Filing System Document Management Software Electronic Document Filing Document Filing Software How To Cloud File Storage

Switching to an electronic filing system can help your organization manage documents more effectively. Look for these features when qualifying various solutions.

Does your company still use a paper filing system? Is it nearly impossible to find important information when you need it? Believe it or not, something as simple as going paperless can make all the difference. An electronic filing system is an easy way to keep your business critical documents organized and available. Done correctly, you will not only be able to pull up the information you need in an instant, you will be able to access it from anywhere and at anytime.

Here are some things you …

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Document Imaging Frees Up Office Space, Protects Files and Creates Efficiencies

01.23.2014
Document Imaging Scanning Automation Scan To Cloud Electronic Filing System Document Management Software Paperless Office Cloud Software

Document Imaging can help your business manage filing chaos. Scan to cloud solutions combine document imaging and document management to provide added benefits.

Document imaging has become a real stress reliever for businesses with an overabundance of files. If your office still stores their documents inside of bulky, disorganized filing cabinets, document imaging can help manage the chaos. With a paper-based filing system, it's not unusual for important documents to be lost. By scanning or "imaging" your documents, you essentially create an electronic version of them. Electronic files are popular because they can be kept organized much easier than …

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Paperless Employee Files Streamline HR

01.21.2014
Paperless Employee Files Electronic Personnel Files Human Resources Document Management HR Filing System Electronic Filing System Cloud Software

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

Human Resource departments deal with a lot of paperwork. Sometimes it can be hard to keep it all straight. To further complicate things, many HR departments still use a paper-based filing system to store employee information. Traditional manila folder / filing cabinet systems come with a lot of disadvantages. They make it tough to keep protected information separated, they're time consuming to sort through and it's nearly impossible to keep them organized. With the growing popularity of scan to …

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Secure File Sharing for Business: The Importance of Passwords, Encryption and Limiting Access

01.15.2014
File Sharing Business Software Data Security Data Encryption Password Protection Document Management Electronic Filing System Cloud Software

Secure file sharing is a critical part of today's business world. Sharing files over the internet without proper protection can land your business in hot water. Here are some tools to ensure your information is secure in transit.

Secure file sharing for business should involve a number of best practices that might sound overwhelming to manage at first. Regardless, in a time when more companies are starting to use digital scanning to go paperless, the ability to share those files through the cloud needs plenty of security scrutiny. It doesn't have to be daunting if you spend a little extra time implementing some ways to assure no prying eyes see your private documents.

Encryption And Password Protection These security …

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Barcode Scanning: Go Paperless Fast With Scan To Cloud Software

01.14.2014
Scanning Automation Document Scanning Paper Conversion Scan To Cloud Document Management Electronic Filing System Cloud Software Paperless

Going paperless in 2014 is as simple as using barcode scanning to file documents automatically. Scan to cloud software can get you there!

Going paperless is a dream of many organizations. It increases efficiency, reduces costs and simplifies information management. It can, however, seem like a daunting task to jump in to. Luckily, now there are paperless automation tools that can help your company go paperless quickly and easily. For example, scan to cloud software combines paperless automation with a cloud document management system. This enables your company to go paperless fast and stay paperless.

Scan to cloud software like …

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How To Choose The Best Document Management Software For 2014

01.08.2014
Best Document Management Software Software Reviews Cloud Software Document Management Software Productivity Software Business Software Electronic Filing System

Use these 3 simple questions to help narrow down the features to look for while qualifying the best document management software for your organization in 2014.

Choosing the best document management software for your company can be challenging. Every organization is different and depending on what industry or department you operate in, requirements can vary immensely. Use this article to help you find the best document management software for your company in 2014. We will use 3 simple questions to help you narrow down which features you should look for when comparing different document management software so you will be well prepared to qualify …

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Cloud Document Management Compliance Features To Look For In 2014

01.06.2014
Best Cloud Document Management Software Software Reviews Electronic Filing System Cloud Software Document Management Compliance

Document management compliance can be an in-depth and confusing issue. Use this feature checklist to help you decide on the best cloud document management software for your organization in 2014.

Companies large and small are responsible for adhering to document management compliance regulations. When looking to improve internal processes within your organization, an electronic document management system can provide increased efficiency at a low price. Cloud document management solutions have been gaining popularity in recent years due to their affordability and instant access. However, since your documents are stored off-site, many companies are worried about the security of their …

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HRM: Employee File System Manages Personnel Records In The Cloud

12.19.2013
Human Resources Electronic Personnel Files Document Management HR Software Paperless Electronic Filing System Scanning Employee File Management

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

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Paperless Employee Files Provide Instant Document Retrieval

12.09.2013
Paperless Employee Files Electronic Personnel Files Human Resources HR Software Electronic Filing System Document Management Paperless Office

Paperless Employee Files Provide Instant Document Retrieval

Paperless employee files are becoming the new efficient way to avoid the old school methods of storing papers in cumbersome filing cabinets. Anyone who has worked in an office before recent years will remember how much floor space was taken up by these monster cabinets and how easy it is to have files turn up missing. When a document becomes lost in a file cabinet, it's the equivalent to having that lonely sock mysteriously disappear in the dryer - you will never see that document again!

When …

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How To Go Paperless: 5 Steps To Going Paperless

11.07.2013
How To Go Paperless Paperless Office Scan To Cloud Scanning Automation Document Management Electronic Filing System

Going paperless is a large transition. Use these 5 steps to help your company go paperless quickly and painlessly.

There are a lot of factors to consider when your company begins planning to cut paper from its business process. "How to go paperless?" And, "How to stay paperless?" are two critical questions that must be answered before jumping into the transition.

Take a look at the 5 steps below to help your business come up with a solid plan for: how to go paperless.

Step 1: Convert paper files to electronic format In many cases, this is the big scary step that companies get caught up on. Sometimes …

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Human Resources Filing Best Practice

11.06.2013
Human Resources HR Tech HR Software Electronic Personnel Files Document Management Employee File Management Electronic Filing System

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company - can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

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How To Convert To Electronic Personnel Files

10.21.2013
Electronic Personnel Files Online Employee File Human Resources HR Software Document Management Electronic Filing System Cloud Software Scanning

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

Here are some time-saving tips on how to convert to electronic personnel files:

Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

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Electronic Filing System: Software That Keeps Business Files Organized & Accessible

10.10.2013
Electronic Filing System Software Electronic Filing System File Management Software Document Management System Electronic Filing Software

Electronic filing system software boost productivity by increasing organization and reducing the time required to find and file documents.

Is your company currently filing all or most of its documents in paper format? Maybe you're using a network file share, but have to make it only accessible to a few administrative users due to security and compliance? Although a great step from paper-based filing, network file shares are really lacking when it comes to practicality and ease of use. Now with electronic filing system software, your employees can have instant access to files, yet maintain a high level of security and control over …

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Online Employee Files Help HR Avoid Legal Minefield

10.02.2013
Online Employee Files Electronic Personnel Files Employee Records Human Resources Document Management Electronic Filing System Paperless Software HR Audit

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

"Handling employee records is no longer a minor logistical headache. It's a legal minefield and one little misstep can literally blow your company - and career - away." - Business Management Daily.

What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …

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Paperless Employee Files: A Safer Way To Handle Protected Information

07.31.2013
Paperless Employee File Management Personnel File System Human Resources HR Software Electronic Filing System Document Management

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Business is becoming more and more digital every day. As your organization looks for new technologies to help improve current processes, it's important to choose solutions that will bring true value to your company. For businesses still using traditional filing methods to store protected information like employee files, a paperless solution should be at the top of the list.

Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …

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Contents tagged with electronic filing system

Working from home when people are your work: How to update workplace processes for HR professionals.

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Start new hires paperless this spring to streamline onboarding and file management for HR.

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Scan-to-cloud filing systems are helping HR move to electronic employee files fast!

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

Organizations are increasingly turning to cloud document management systems to help staff handle files easier from anywhere.

Switching to an electronic filing system can help streamline the entire office. Here's how to get there!

An "indexed" filing system can help streamline document management across the whole office.

Making the switch to paperless filing doesn't have to be a challenge.

Keeping files organized can be a real challenge. Here are some tips on how to organize electronic files.

An online filing cabinet can help HR departments streamline employee file management.

Scan to the cloud now to save your business time and money down the line.

It can be a challenge to securely manage staff information. Electronic employee files can help!

Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

It can be a real challenge keeping all of the paperwork that comes through your office organized. By taking your filing cabinet online you can save money, have quicker access to files and free up valuable office space.

Going paperless has never been easier. Time to think about moving to electronic files.

Scan to cloud filing is making the transition to the paperless office easier than ever. Here's how.

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Taking your Human Resources department paperless can seem daunting, but it doesn't have to be. Here's how to have a successful HR scanning project.

Cloud document management can help colleges and universities keep their files better organized and improve collaboration between different teams.

Spending too much time filing and retrieving documents? Time to learn about auto-filing.

Scan To Cloud Document Management: Take your files digital, but still manage your paper files with ease.

Moving from paper to electronic personnel files can significantly improve productivity. HR scanning software is making the transition easier than ever.

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

Taking your files paperless can be a time-intensive process. Utilizing barcode cover sheets can help automate the process.

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

Experts advise using a cloud document management solution to keep files secure and off of local drives targeted by ransomware.

Keeping your files organized is tough! Here is how to organize electronic files using an indexed filing system.

Making the move to a paperless office brings a lot of benefits for an organization. Even city counsels are embracing the change!

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

Business today relies on your staff's ability to have quick access to the files they need. An electronic filing system with document indexing is the solution.

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

Electronic filing systems can help libraries manage information more efficiently and provide learners access from anywhere, at any time.

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

With all of the changes hitting the Healthcare industry, physicians are looking toward scan to cloud filing system to convert to EMR.

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Employee file systems help Human Resource departments consolidate emplo

An electronic filing system can help your organization in many ways. Discover some of the benefits of making the switch.

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

File management software is helping companies win the paper struggle. Here are 3 reasons why your business should be using it.

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.