Top

Contents tagged with electronic personnel files

Seasonal Companies Use Paperless HR To Ease Turnover Headaches

08.01.2017
human resources paperless onboarding seasonal case study hr software electronic personnel files electronic filing system document management scanning automation

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

If you're at a seasonal company, you know the Human Resources team is working overtime. Ramping up staffing into the busy season is a huge challenge, but so is keeping track of the files generated going forward. Today, we're looking at a few key points from a paperless HR case study at San Diego Zoo to find out how they were able to benefit from the move away from paper with a mostly seasonal workforce.

Paperless From Day 1

When you're doing a lot of hiring, efficiency is key. There are a lot …

Read More
Employee File Audits Become Stress-Free with Paperless HR Solutions

07.25.2017
human resources document management audit electronic personnel files electronic filing system cloud software hr audit workflow online forms

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

Read More
Electronic Personnel File Project Brings Big Benefits To HR

07.11.2017
electronic personnel files human resources electronic filing system document management cloud paperless hr software onboarding audit

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Human Resources staff have their hands full when it comes to managing all of the paper coming through the department. From onboarding paperwork to ongoing performance appraisals and other documentation that needs to be added to employee folders, there is no shortage of paper-pushing around this office.

Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …

Read More
HR Departments are Loving the Paperless Office Revolution

02.14.2017
Human Resources Cloud Software Document Management Electronic Personnel Files Paperless Electronic Filing System Cloud Document Management Software Onboarding Software

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

It's well known that the Human Resources department has the pleasure of managing a serious amount of paper. Over the years, HR professionals have come up with their own tricks to keep employee documentation stored in a way that makes it accessible to authorized staff, but remains secure and compliant. Unfortunately, when dealing with paper files, it is inevitable that critical documents are lost or misfiled from time to time. These days, most HR offices are moving to electronic personnel files …

Read More
Trending: Paperless HR - Electronic Personnel Files In 2017

11.09.2016
Electronic Personnel Files Human Resources Document Management File Conversion Paperless Software Cloud Software HR Software Scanning Software

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

Back File Conversion

The initial back file conversion process can seem like a nightmare and can seem …

Read More
How To Take Your Human Resources Department Paperless

07.01.2016
Electronic Onboarding Electronic Personnel Files File Management Human Resources Paperless HR Software Cloud Document Management Scan To Cloud

Going paperless in HR does not have to be a stressful project. Here's how to make the switch quickly and easily.

Dealing with paper documents in HR can be a real nightmare. When bulky filing cabinets start to fill up with overflowing manila folders, it becomes impossible to keep information organized. This makes finding an important document or being prepared for an audit a seriously stressful situation. Because of this, many organizations are making the switch to paperless HR processes like online employee onboarding and electronic personnel files. Here's how to leverage paperless HR software to …

Read More
Paperless Onboarding: Stop Printing New Hire Paperwork

05.26.2016
Electronic Filing System HR File System Electronic Onboarding Electronic Personnel Files Employee File Management Employee Onboarding HR Software Paperless

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Many of the documents stored in an employee's folder are generated directly from the onboarding process once they have been hired. For this reason, employee onboarding software has become extremely popular for Human Resources departments. Unfortunately, there are still a huge number of companies that will print onboarding packets once they have been completed and electronically signed online. This is a huge pain in the neck for HR because personnel files are a serious challenge to manage on …

Read More
3 Easy Tips to Streamline HR with Electronic Personnel Files

04.12.2016
Electronic Employee Files Electronic Personnel Files Employee File Management HR Electronic Filing System HR File Management HR Filing System Human Resources

Keeping your Human Resources department running smoothly can be a real challenge. Electronic personnel files can make a huge difference.

The Human Resources department is a busy place. New employees are constantly being hired and active staff can require just as much assistance. Dealing with all of the paperwork that goes along with working in HR can be seriously challenging. Many companies have moved to electronic personnel files to help manage their HR documents easier. Moving away from paper and towards digital has a number of benefits, but this article will focus on 3 of the biggest. Here’s how electronic personnel files can …

Read More
Break Down Your Record Silos To Improve HR File Management

02.23.2016
Employee Onboarding File Management Software HR Software Human Resources Electronic Personnel Files HR Audit HR File Management Scanning Document Imaging HR Tech

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Managing HR files on paper can be tricky. Because of this, many companies have started to move towards electronic personnel files. However, it is very common for a paperless project to be put on hold or stalled midway due to a variety of reasons. For these companies, HR file management can be a nearly impossible task. When employee information is spread across various HR, Payroll and home-grown systems; files are all of a sudden stored in a mix of filing cabinet folders, computer desktops and …

Read More
HR Scanning Software Gives Shortcut to Electronic Personnel Files

02.09.2016
Electronic Personnel Files HR Scanning Software Electronic Filing System File Management Software Paperless

Moving from paper to electronic personnel files can significantly improve productivity. HR scanning software is making the transition easier than ever.

Is your Human Resources department still managing employee information on paper? If the answer is "yes", you have most likely thought about moving to electronic personnel files. Compared to paper documents, electronic personnel files allow for easier maintenance, instant retrieval and a higher level of security. When combined, these benefits add up to a significant improvement in efficiency across the entire office. The challenge lies in the conversion process. Now HR scanning software can …

Read More
Is Paperless HR Software Right for My Company?

02.02.2016
HR Audit File Audit Human Resources HR Software Electronic Personnel Files Document Management HR Tech Paperless HR Filing System Electronic File System

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

As HR technology improves, more and more companies are taking their Human Resource departments paperless. Going paperless can open up a world of unexpected improvements in efficiency and organization. However, moving away from a time-tested system for storing and managing your critical staff information can seem daunting. Will a paperless office work for my HR department? Here are the types of companies that can benefit the most from to paperless HR software.

Paper filing system or network …

Read More
How To Switch to Electronic Personnel Files in 2016

01.14.2016
2016 Paperless HR Software Human Resources Scanning Electronic Personnel Files HR Filing System HR Tech Electronic Onboarding Employee File Management

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

It's 2016. Is your Human Resources department still managing personnel files the old fashioned way? Managing employee files on paper can be a huge inconvenience that impacts productivity more than you may think. Making the switch to electronic personnel files can bring significant benefits for your HR team and beyond. Here's a quick guide to switching to electronic personnel files in 2016.

Step 1: Paperless HR Goals

What are your paperless goals for HR? It's important to start by thinking …

Read More
91% of Managers are Unhappy with Your Onboarding Process

10.20.2015
Human Resources Employee Onboarding Paperless Onboarding Electronic Onboarding Employee Onboarding Software Electronic Personnel Files Document Management

Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

Did you know that a recent study by ADP found that only 9% of managers are happy with their organization's onboarding process? That is a dismally low figure from those interacting with your staff on a day-to-day basis. If 91% of managers are unhappy with your onboarding process, just think of how your new-hires feel. The question is, "How can we improve our onboarding process?" The answer may lie with a paperless onboarding solution.

Going paperless improves the onboarding experience.

"The …

Read More
HR Loses Nearly 10% of Personnel Files

09.02.2015
Electronic Personnel Files Human Resources Paperless File Management Lost Files Electronic Filing System Cloud Software

Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

Managing files is a tricky part of any business. It typically involves a lot of shuffling through filing cabinets, a few paper cuts and sometimes a little bit of pulling your hair out. The root of all evil here is the very thing you are trying to manage: paper. The funny part is that nowadays, there is no reason to keep working with paper. With modern electronic filing systems and advanced scanning automation techniques, businesses can now go paperless faster than they ever thought before. Let' …

Read More
Online HR Filing Cabinet Makes Employee File Management Easy

06.18.2015
Human Resources Online Filing Cabinet Cloud Software Document Management Electronic Personnel Files Paperless Software

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

Read More
Online Onboarding Templates Save HR & New Hires A Ton Of Time

04.01.2015
Human Resources Employee Onboarding Onboarding Templates Electronic Onboarding HR Software Onboarding Software Electronic Personnel Files

Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

One of the greatest ways to inspire a new employee is by giving them an incredible onboarding experience. The reason for any electronic onboarding program is to welcome them to your place of business, get them "papered up" and assist them in becoming acclimated to their job as effortlessly as possible.

Employees who have received a smooth onboarding process will feel more confident about joining the team on their first day. They feel more connected to their colleagues and to the company itself. …

Read More
How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

Read More
Streamline New Hire Paperwork in 2015 with Electronic Onboarding

01.20.2015
Human Resources Electronic Onboarding HR Software Electronic Personnel Files Document Management Employee Onboarding Paperless

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

With so much documentation to review, it can be very easy to skip over an important section or …

Read More
This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

Read More
Paperless Employee Onboarding Eases Growing Pains for Businesses

11.04.2014
Human Resources Employee Onboarding Electronic Onboarding Electronic Personnel Files Paperless Document Management Electronic Filing System Employee File Management

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

Read More
Trick Or Treat! How To Be Prepared For An HR Audit

11.01.2014
Human Resources HR Audit Personnel File Audit Compliance HIPAA HR Software Electronic Personnel Files Document Management

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit.

Slay The Paper Demon

One of the best things you can do for your HR …

Read More
Cloud Employee File System Provides Instant Access To Employee Files

10.28.2014
Cloud Employee File System Electronic Personnel Files Human Resources File Management Document Management Software HR Software

Cloud filing systems help keep employee files secure, organized and accessible from anywhere, at anytime.

Managing employee files can be a real challenge. Many HRIS do not offer a practical solution for employee file management. This forces a lot of companies to continue storing their employee files in paper format. Paper files can cause problems for a Human Resources department. Documentation is easily misfiled, lost or just plain inaccessible. For this reason, many companies are looking towards digital options for storing and managing employee files. A cloud employee file system can help HR keep …

Read More
HRM: Human Resources Manages Employee Files With Hybrid Filing System

10.15.2014
HR Software HRIS HRMS Human Resources Management Electronic Personnel Files Paperless Employee Onboarding HR Filing System

HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Human Resource departments have a lot going on. There is a ton of data that needs to be tracked and aggregated. Most companies will utilize a variety of systems to help them do this. Human Resources Information Systems (HRIS) and Human Resources Management Systems (HRMS) are popular choices. Unfortunately, many of them do not include a practical solution for employee file management.

The Problem With Paper

Although most companies already utilize some sort of HRIS or HRMS, many still rely on a …

Read More
Paperless HR: Work Smarter Not Harder

09.30.2014
Human Resources Paperless HR Software HR Tech Document Management Scanning Automation Scan To Cloud Electronic Filing System Electronic Personnel Files

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

Read More
Barcode Recognition Helps HR Go Paperless Fast

09.24.2014
Human Resources File Conversion Electronic Personnel Files Document Management Electronic Filing System Scanning Automation Barcode Recognition

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Going paperless is a very appealing idea for many organizations. Making the switch can help a department operate much more efficiently, save money and reduce our impact on the environment. The only issue is, how do you get there without pulling your hair out? HR has been storing employee files in paper format for over a decade. Manually scanning each individual document inside an employee's folder, finding the correct digital location to save it and then hoping that you're using the right …

Read More
Employee File System: Now HR Can Consolidate With Compliance

08.12.2014
Employee File System Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

Read More
Online Forms & eSignatures Give HR Paperless Onboarding Solution

07.31.2014
Human Resources Paperless Employee Onboarding Electronic Personnel Files eSignatures DocuSign Document Management Electronic Filing System

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Hiring a new employee entails a ton of paperwork. Tax forms, acknowledgements, agreements - along with various other documentation must all be reviewed and filled out by your new hire before they officially join the team. This can create quite the headache for employees in your Human Resources department.

A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …

Read More
Online HR Software: Employee File Management on a Whole New Level

07.24.2014
Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software Cloud Software

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

The initial decision to go paperless may be difficult for HR directors …

Read More
Electronic Filing System Helps HR Manage Employee Files

07.01.2014
Human Resources HR Software HR Tech Electronic Filing System Electronic Personnel Files HR File System Document Management Cloud Document Management Scanning

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets …

Read More
HR Tech: How To Keep Employee Files Organized

06.17.2014
How To Electronic Personnel Files Human Resources Document Management Electronic Filing System Paperless Software Cloud Software File Conversion

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

Read More
Scanning Automation Converts Entire Personnel File To Electronic Format At Once

05.07.2014
Human Resources Scanning Automation Electronic Filing System Document Management Software Electronic Personnel Files Scan To Cloud

Taking your Human Resources department paperless is a challenging yet worthwhile task. Scanning automation can help by converting employee files to electronic format fast.

Going paperless can seem like a tremendous project for any HR department. Mindsets and workflows need to be adjusted to account for a digital document management process. The overarching challenge, however, is how to convert all of your paper employee files to electronic format. Luckily, there are now scanning automation tools that you can use to make the process quicker and easier than ever before.

Barcode recognition indexes employee documents as they are scanned. With a traditional document …

Read More
HR Filing System Software: Managing Employee Files Just Got Easier

04.30.2014
Human Resources Filing System Software Document Management Cloud Software Electronic Filing System HR Software Electronic Personnel Files

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

Read More
HR Document Management System Keeps Digital Employee Files Organized

04.09.2014
Human Resources Document Management HR Document Management System HR Software Document Management Software Electronic Personnel Files Cloud Software

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

There's nothing worse than losing an employee file. They contain loads of confidential information which can cause big problems if they are obtained by the wrong individual. That's why many companies are now implementing a digital method of storing their employee files. A human resources document management system is like an electronic filing cabinet, but with a lot of helpful features added. It keeps your digital employee files stored in a highly organized fashion and allows you to retrieve …

Read More
Cloud HR Centralizes Dispersed Office Locations

03.06.2014
Cloud Software Human Resources HR Software Document Management Electronic Filing System Electronic Personnel Files Online Employee Files

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Any HR professional is no stranger to the seemingly endless stack of documents that collage the office. While computers have been helpful in storing this information for some time, the increase in dispersed business locations in recent years poses a unique challenge to those in HR. If there is more than one central office it can become very difficult to update data in a timely fashion while ensuring the information is available to all those who need it. The addition of cloud technology in any …

Read More
Paperless HR: Onboarding Software "Papers Up" New Hires Digitally

02.26.2014
Paperless Onboarding Electronic Personnel Files Onboarding Software Human Resources HR Software Paperless Software Document Management

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Onboarding is tough on HR and new employees. There is a lot of information to review, fill out and sign which can be stressful to a new hire.. Not to mention your HR employee who gets to review, approve and file all of those documents away. Companies have been looking towards paperless onboarding for some time now to help make the process easier for both parties.

How does HR go paperless? Before your department can start implementing a paperless onboarding process, you need to put an …

Read More
Electronic Personnel Files Make HR File Management Easy

02.18.2014
Electronic Personnel Files Human Resources Document Management Employee File Management Scanning HR Software Cloud Software Electronic Filing System

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

Read More
Paperless Employee Files Streamline HR

01.21.2014
Paperless Employee Files Electronic Personnel Files Human Resources Document Management HR Filing System Electronic Filing System Cloud Software

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

Human Resource departments deal with a lot of paperwork. Sometimes it can be hard to keep it all straight. To further complicate things, many HR departments still use a paper-based filing system to store employee information. Traditional manila folder / filing cabinet systems come with a lot of disadvantages. They make it tough to keep protected information separated, they're time consuming to sort through and it's nearly impossible to keep them organized. With the growing popularity of scan to …

Read More
HRM: Employee File System Manages Personnel Records In The Cloud

12.19.2013
Human Resources Electronic Personnel Files Document Management HR Software Paperless Electronic Filing System Scanning Employee File Management

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

Read More
Paperless Employee Files Provide Instant Document Retrieval

12.09.2013
Paperless Employee Files Electronic Personnel Files Human Resources HR Software Electronic Filing System Document Management Paperless Office

Paperless Employee Files Provide Instant Document Retrieval

Paperless employee files are becoming the new efficient way to avoid the old school methods of storing papers in cumbersome filing cabinets. Anyone who has worked in an office before recent years will remember how much floor space was taken up by these monster cabinets and how easy it is to have files turn up missing. When a document becomes lost in a file cabinet, it's the equivalent to having that lonely sock mysteriously disappear in the dryer - you will never see that document again!

When …

Read More
Human Resources Filing Best Practice

11.06.2013
Human Resources HR Tech HR Software Electronic Personnel Files Document Management Employee File Management Electronic Filing System

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company - can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

Read More
How To Convert To Electronic Personnel Files

10.21.2013
Electronic Personnel Files Online Employee File Human Resources HR Software Document Management Electronic Filing System Cloud Software Scanning

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

Here are some time-saving tips on how to convert to electronic personnel files:

Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

Read More
Paperless Employee Files: Five Practical Factors to Consider Before Transitioning

10.14.2013
Paperless Employee Files Human Resources Document Management Electronic Personnel Files HR Filing System Cloud Software Paperless Office

Paperless employee files can help streamline HR tremendously, but the transition can seem overwhelming at the start. Use these 5 tips when considering filing solutions for your department.

Transitioning to paperless employee files can be quite a daunting process. There are many factors to consider, including legal requirements and the practicality of how they are organized in the system. Once a business has decided to go paperless, the first step is to establish a document retention policy that takes into consideration every type of employee file. Be sure you consider these five tips when looking into paperless employee filing solutions.

Retain color for certain documents When …

Read More
Online Employee Files Help HR Avoid Legal Minefield

10.02.2013
Online Employee Files Electronic Personnel Files Employee Records Human Resources Document Management Electronic Filing System Paperless Software HR Audit

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

"Handling employee records is no longer a minor logistical headache. It's a legal minefield and one little misstep can literally blow your company - and career - away." - Business Management Daily.

What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …

Read More
I-9 Compliance for Human Resources Departments

09.11.2012
Human Resources I-9 I-9 Form Compliance Regulations HIPAA ICE Employee Files Electronic Personnel Files Document Management HR Best Practices

The ICE is aggressively auditing businesses to ensure they are compliant with I-9 regulations. Is your HR department prepared in the event of an audit?

The Department of Homeland Security’s (DHS) Bureau of Immigration and Customs Enforcement (ICE) is actively auditing businesses to ensure that they are fully compliant with federal regulations code 8 CFR Part 274a which describes the control of unlawful employment. However, they are not just checking to make sure your company is employing legal workers, but also that your hiring process and required documentation is up to date and compliant with federal standards. Non-compliance of these …

Read More

Contents tagged with electronic personnel files

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Going paperless in HR does not have to be a stressful project. Here's how to make the switch quickly and easily.

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Keeping your Human Resources department running smoothly can be a real challenge. Electronic personnel files can make a huge difference.

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Moving from paper to electronic personnel files can significantly improve productivity. HR scanning software is making the transition easier than ever.

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

Cloud filing systems help keep employee files secure, organized and accessible from anywhere, at anytime.

HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Employee file systems help Human Resource departments consolidate emplo

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Taking your Human Resources department paperless is a challenging yet worthwhile task. Scanning automation can help by converting employee files to electronic format fast.

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Paperless Employee Files Provide Instant Document Retrieval

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

Paperless employee files can help streamline HR tremendously, but the transition can seem overwhelming at the start. Use these 5 tips when considering filing solutions for your department.

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

The ICE is aggressively auditing businesses to ensure they are compliant with I-9 regulations. Is your HR department prepared in the event of an audit?