Paperless Blog

By DynaFile | Be paperless in 30 days or less

Is your HR team ready for audit season?

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance.  When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information.  Here's how to prepare for an HR audit the easy way using electronic employee files. 

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier.  Long-gone are the days of …

Onboarding Changes Help HR During Summer Hiring Surge

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time.  This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge. 

A lot of HR departments already have a partially digital process in place for onboarding.  Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used.  Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term. 

Here's how a switch in the onboarding and …

New Filing System for HR Makes Employee File Management Easy

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management.  It can be tricky, though, consolidating employee files across locations, departments, systems, and formats.  Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team. 

Centralized File Management

The ability to remove record silos is a big plus to managing your …

Onboarding Goes Paperless This Spring to Streamline The HR Office

Start new hires paperless this spring to streamline onboarding and file management for HR.

Gearing up for a busy hiring season can be exciting and a little bit stressful.  If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process. 

Are new hires still reviewing, filling out, and signing their forms on paper?  Or, maybe they complete those forms digitally, but they are printed afterwards? 

Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward.  Introducing, paperless …

HR Now Scans To The Cloud For A Shortcut To Digital Files

Is your Human Resources department evaluating a move to electronic employee files?  These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files.  By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process. 

Going forward, streamlined file management gives time back to the HR team in a number of ways.  Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

How HR Can Go Paperless in 30 Days

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already?  Maybe you've even already tried scanning employee files to a network shared drive.  As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system. 

The good new is that there is a quick and easy solution!  Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

HR Uses Scanning Automation to File Personnel Records in the Cloud

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Going from paper to electronic employee files can give the HR team a huge boost.  And, these days, the switch can be easy with the right tools.

Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

Scanning Automation

Some electronic filing systems have built-in tools designed to make paper conversion quick.  Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

HR Upgrades to Online Files and Forms to Streamline the Whole Department

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not.  All over the US and across the world, organizations are switching away from paper.  The benefits of electronic employee files and paperless form processes are too big too ignore.

Here are some of the ways going paperless gives time back to Human Resources professionals.

Online Forms

Much of the paper that's kept in employee folders is created from the onboarding process.  By having new …

Easy HR Audits All Year with Cloud Document Management

When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

With employee files on paper, HR audits can be an ongoing, stressful situation.

Now that many companies are moving to electronic employee files, it becomes easier to keep track of required forms in staff folders. Much of the traditional audit process can be streamlined using cloud document management for HR. 

Here's how HR can have easier audits all year long by switching from paper to cloud document management. 

Automatic Reports

With a cloud document management system, HR can …

The Best Document Management Software for 2018 Takes HR Paperless Fast

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.

Who produces the most paper?

The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department.  Focus on these areas of business first to …

Helping Companies Go Paperless For Over 20 Years