Paperless Blog

By DynaFile | Be paperless in 30 days or less

Summer Filing System Updates Improve Employee Files for HR

Summer is a popular time for HR to update and upgrade their fling system.  Making the switch results in improved file management and lasting benefits for HR.

Could your HR files use an update?  Summer can be an excellent time to upgrade to a better filing system for the HR team.  With lasting benefits like easier audits, access across teams, and best of all - less time filing, you're due for a change. 

Centralized Filing

Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices.  It is amazing how big of a boost you can give back to the HR team when file management is …

The Right Filing Solution Gives Time Back to the HR Team

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Is your current filing system holding back your HR team?  Whether you're still working with paper or storing files electronically, ensuring a strong file management strategy is key for HR. 

Documentation needs to be stored with a high level of organization to comply with regulations like HIPAA, and you must be able to be provide exactly what is requested when audited.  Here's how the right HR filing solution can help do that and more to give a huge boost back to the HR team.

Run Smoother …

How To Switch To Electronic Employee Files This Summer

Want to improve file management for the HR team, but intimidated by the process? Here's how to move to electronic employee files fast this summer.

Managing employee files in an organized and compliant way is a critical part of the HR team's responsibilities.  Unfortunately, files can be nearly impossible to manage when documents are on paper or spread across different teams, offices, and systems.  

An electronic filing system for HR helps to eliminate record silos and centralize file management for lasting benefits.  Here's how to switch to electronic employee files this summer and some of the advantages your team will see going forward.  …

Stop Printing After Onboarding: A Paperless HR Strategy That Ties It All Together

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

Having a digital onboarding process is becoming the norm, but many companies still wind up printing after signature or end up with documentation silo'ed across different areas.  Here's how you can adopt a more paperless strategy to streamline onboarding and file management across the entire HR team. 

Online Workflows

A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally.  Unfortunately, most companies also have additional …

Is your HR team ready for audit season?

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance.  When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information.  Here's how to prepare for an HR audit the easy way using electronic employee files. 

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier.  Long-gone are the days of …

Onboarding Changes Help HR During Summer Hiring Surge

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time.  This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge. 

A lot of HR departments already have a partially digital process in place for onboarding.  Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used.  Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term. 

Here's how a switch in the onboarding and …

New Filing System for HR Makes Employee File Management Easy

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management.  It can be tricky, though, consolidating employee files across locations, departments, systems, and formats.  Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team. 

Centralized File Management

The ability to remove record silos is a big plus to managing your …

Onboarding Goes Paperless This Spring to Streamline The HR Office

Start new hires paperless this spring to streamline onboarding and file management for HR.

Gearing up for a busy hiring season can be exciting and a little bit stressful.  If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process. 

Are new hires still reviewing, filling out, and signing their forms on paper?  Or, maybe they complete those forms digitally, but they are printed afterwards? 

Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward.  Introducing, paperless …

HR Now Scans To The Cloud For A Shortcut To Digital Files

Is your Human Resources department evaluating a move to electronic employee files?  These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files.  By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process. 

Going forward, streamlined file management gives time back to the HR team in a number of ways.  Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

How HR Can Go Paperless in 30 Days

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already?  Maybe you've even already tried scanning employee files to a network shared drive.  As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system. 

The good new is that there is a quick and easy solution!  Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

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