Paperless Blog

By DynaFile | Be paperless in 30 days or less

Secure File Sharing for Business: The Importance of Passwords, Encryption and Limiting Access

Secure file sharing is a critical part of today's business world. Sharing files over the internet without proper protection can land your business in hot water. Here are some tools to ensure your information is secure in transit.

Secure file sharing for business should involve a number of best practices that might sound overwhelming to manage at first. Regardless, in a time when more companies are starting to use digital scanning to go paperless, the ability to share those files through the cloud needs plenty of security scrutiny. It doesn't have to be daunting if you spend a little extra time implementing some ways to assure no prying eyes see your private documents.

Encryption And Password Protection These security …

Barcode Scanning: Go Paperless Fast With Scan To Cloud Software

Going paperless in 2014 is as simple as using barcode scanning to file documents automatically. Scan to cloud software can get you there!

Going paperless is a dream of many organizations. It increases efficiency, reduces costs and simplifies information management. It can, however, seem like a daunting task to jump in to. Luckily, now there are paperless automation tools that can help your company go paperless quickly and easily. For example, scan to cloud software combines paperless automation with a cloud document management system. This enables your company to go paperless fast and stay paperless.

Scan to cloud software like …

How To Choose The Best Document Management Software For 2014

Use these 3 simple questions to help narrow down the features to look for while qualifying the best document management software for your organization in 2014.

Choosing the best document management software for your company can be challenging. Every organization is different and depending on what industry or department you operate in, requirements can vary immensely. Use this article to help you find the best document management software for your company in 2014. We will use 3 simple questions to help you narrow down which features you should look for when comparing different document management software so you will be well prepared to qualify …

Cloud Document Management Compliance Features To Look For In 2014

Document management compliance can be an in-depth and confusing issue. Use this feature checklist to help you decide on the best cloud document management software for your organization in 2014.

Companies large and small are responsible for adhering to document management compliance regulations. When looking to improve internal processes within your organization, an electronic document management system can provide increased efficiency at a low price. Cloud document management solutions have been gaining popularity in recent years due to their affordability and instant access. However, since your documents are stored off-site, many companies are worried about the security of their …

HRM: Employee File System Manages Personnel Records In The Cloud

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

Paperless Employee Files Provide Instant Document Retrieval

Paperless Employee Files Provide Instant Document Retrieval

Paperless employee files are becoming the new efficient way to avoid the old school methods of storing papers in cumbersome filing cabinets. Anyone who has worked in an office before recent years will remember how much floor space was taken up by these monster cabinets and how easy it is to have files turn up missing. When a document becomes lost in a file cabinet, it's the equivalent to having that lonely sock mysteriously disappear in the dryer - you will never see that document again!

When …

How To Go Paperless: 5 Steps To Going Paperless

Going paperless is a large transition. Use these 5 steps to help your company go paperless quickly and painlessly.

There are a lot of factors to consider when your company begins planning to cut paper from its business process. "How to go paperless?" And, "How to stay paperless?" are two critical questions that must be answered before jumping into the transition.

Take a look at the 5 steps below to help your business come up with a solid plan for: how to go paperless.

Step 1: Convert paper files to electronic format In many cases, this is the big scary step that companies get caught up on. Sometimes …

Human Resources Filing Best Practice

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company -  can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

How To Scan To PDF: Document Imaging For Business

Document imaging or scanning is a large part of going paperless in your business. Learn how to scan to PDF or TIF format and their advantages.

One of the main parts of going paperless in your business is converting all of those paper files to electronic format. For many companies, this means scanning or "imaging" those paper documents into a digital, computerized version. One of these electronic versions is the PDF file type. So, how do you scan to PDF? Let's start with a little background.

What is PDF? PDF stands for Portable Document Format. "PDF is a file format used to represent documents in a manner independent of application …

How To Convert To Electronic Personnel Files

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

Here are some time-saving tips on how to convert to electronic personnel files:

Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

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