Paperless Blog

By DynaFile | Be paperless in 30 days or less

Electronic Personnel Files Make HR File Management Easy

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

How To Manage Virtual Teams With Virtual Data Room Software

Today's business world is becoming increasingly dispersed. Manage virtual teams more efficiently by using virtual data room software for cloud collaboration.

Managing teams in multiple locations can be a real challenge - one that needs to be addressed more and more these days. So many organizations have offices in disparate locations and they all need to communicate properly with each other in order to allow business to run smoothly. So how can you manage your virtual teams more effectively? This article focuses on sharing information securely and collaborating on documents efficiently via the internet. Recent advances in virtual data room software …

Document Management Industry Regulations: Maintaining Compliance

With the switch from paper filing to electronic document management comes a variety of new industry regulations. Be sure your system is compliant with regulations for your industry.

Adhering to document management industry regulations is essential to the security of your organization. Electronic document management has become a real asset to many companies for organizing crucial files, but every industry still has to comply with certain regulations. Thanks to electronic filing systems, complying with industry regulations is much easier than it was a few years ago when most companies had whole rooms - or even warehouses - set aside for their document archives. What kind of …

Switching To An Electronic Filing System: What To Look For

Switching to an electronic filing system can help your organization manage documents more effectively. Look for these features when qualifying various solutions.

Does your company still use a paper filing system? Is it nearly impossible to find important information when you need it? Believe it or not, something as simple as going paperless can make all the difference. An electronic filing system is an easy way to keep your business critical documents organized and available. Done correctly, you will not only be able to pull up the information you need in an instant, you will be able to access it from anywhere and at anytime.

Here are some things you …

Document Imaging Frees Up Office Space, Protects Files and Creates Efficiencies

Document Imaging can help your business manage filing chaos. Scan to cloud solutions combine document imaging and document management to provide added benefits.

Document imaging has become a real stress reliever for businesses with an overabundance of files. If your office still stores their documents inside of bulky, disorganized filing cabinets, document imaging can help manage the chaos. With a paper-based filing system, it's not unusual for important documents to be lost. By scanning or "imaging" your documents, you essentially create an electronic version of them. Electronic files are popular because they can be kept organized much easier than …

Paperless Employee Files Streamline HR

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

Human Resource departments deal with a lot of paperwork. Sometimes it can be hard to keep it all straight. To further complicate things, many HR departments still use a paper-based filing system to store employee information. Traditional manila folder / filing cabinet systems come with a lot of disadvantages. They make it tough to keep protected information separated, they're time consuming to sort through and it's nearly impossible to keep them organized. With the growing popularity of scan to …

Secure File Sharing for Business: The Importance of Passwords, Encryption and Limiting Access

Secure file sharing is a critical part of today's business world. Sharing files over the internet without proper protection can land your business in hot water. Here are some tools to ensure your information is secure in transit.

Secure file sharing for business should involve a number of best practices that might sound overwhelming to manage at first. Regardless, in a time when more companies are starting to use digital scanning to go paperless, the ability to share those files through the cloud needs plenty of security scrutiny. It doesn't have to be daunting if you spend a little extra time implementing some ways to assure no prying eyes see your private documents.

Encryption And Password Protection These security …

Barcode Scanning: Go Paperless Fast With Scan To Cloud Software

Going paperless in 2014 is as simple as using barcode scanning to file documents automatically. Scan to cloud software can get you there!

Going paperless is a dream of many organizations. It increases efficiency, reduces costs and simplifies information management. It can, however, seem like a daunting task to jump in to. Luckily, now there are paperless automation tools that can help your company go paperless quickly and easily. For example, scan to cloud software combines paperless automation with a cloud document management system. This enables your company to go paperless fast and stay paperless.

Scan to cloud software like …

How To Choose The Best Document Management Software For 2014

Use these 3 simple questions to help narrow down the features to look for while qualifying the best document management software for your organization in 2014.

Choosing the best document management software for your company can be challenging. Every organization is different and depending on what industry or department you operate in, requirements can vary immensely. Use this article to help you find the best document management software for your company in 2014. We will use 3 simple questions to help you narrow down which features you should look for when comparing different document management software so you will be well prepared to qualify …

Cloud Document Management Compliance Features To Look For In 2014

Document management compliance can be an in-depth and confusing issue. Use this feature checklist to help you decide on the best cloud document management software for your organization in 2014.

Companies large and small are responsible for adhering to document management compliance regulations. When looking to improve internal processes within your organization, an electronic document management system can provide increased efficiency at a low price. Cloud document management solutions have been gaining popularity in recent years due to their affordability and instant access. However, since your documents are stored off-site, many companies are worried about the security of their …

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