Discover how this Alaska-based organization eliminated four file rooms, reduced paper usage by 95 percent, and streamlined HR workflows across a large, distributed workforce using DynaFile’s cloud-based document management system.

Managing employee records across a large and geographically dispersed team is no easy feat, especially when the process is still tied to paper.
That was the challenge facing NANA North, LLC, a support services company based in Anchorage, Alaska. With more than 3,000 employees and operations spread across remote locations, the company needed a faster, more reliable way to manage HR files, respond to audit requests, and onboard new hires.
Heavy reliance on paper created daily bottlenecks and mounting frustration for the HR team, who viewed the system as inefficient and no longer viable.
Today, that’s all in the past.
By partnering with DynaFile, NANA North transitioned to a secure, cloud-based document management system that now powers their HR operations across every department.
Let’s take a closer look at how they made the shift and what other organizations can learn from their success.
The Challenge: A System That Could Not Keep Up
Before DynaFile, NANA North’s HR document management relied on 90 percent paper files and a 10 percent SharePoint setup. Paperwork constantly piled up, and loose documents often waited days before someone had time to file them.
Staff had to remove staples, punch holes, sort folders manually, and then walk them to storage. Filing errors were common. There was no way to track who accessed a document or when it was accessed. Simply locating a file could take hours.
The inefficiencies went beyond paperwork. Compliance preparation was labor-intensive. Document requests from managers or auditors were slow to process. Onboarding required physically creating new folders, ordering documents, and manually filing everything.
NANA North’s growing hybrid work model only added pressure. With remote employees needing secure access from the field or home, the limitations of paper filing became impossible to ignore.
The Solution: Digital Workflows That Actually Work
Implementing DynaFile allowed NANA North to move from manual filing to a centralized, digital-first solution.
Instead of creating folders and filing documents manually, new hire records are now generated automatically through integrations with their applicant tracking system. Employee change documents are filed digitally through a custom system integration.
With indexed cloud storage, staff can instantly search, locate, and retrieve documents without needing to touch a piece of paper. File access is monitored in real-time, providing HR teams with full visibility into who has viewed or modified a record.
DynaFile’s intuitive interface and seamless integrations gave NANA North exactly what they needed:
- Secure cloud storage that eliminated four full file rooms
- Searchable metadata that replaced paper-based backlogs
- Real-time audit trails to support compliance
- Role-based access permissions to protect sensitive files
- Remote access from any location or device
- Collaboration tools with version control and historical tracking
- Built-in disaster recovery to protect against physical loss
Real Results: 80 to 100 Percent Gains in Efficiency
The move to DynaFile was not just about going digital. It delivered measurable results that reshaped how the HR team works.
- 80 percent faster file retrieval
- 80 percent time savings for audit prep
- 100 percent automation of new hire file creation
- 90 percent faster response to document requests
- 90 percent improvement in sharing documents with stakeholders
Paper usage dropped by 95 percent. Compliance efforts shifted from being reactive to proactive. And HR teams were able to spend more time on strategic work that drives the organization forward.
Built for Organizations That Do More
DynaFile was designed to solve complex HR challenges at scale. Its flexibility makes it a smart fit for large organizations across various industries, including education, healthcare, legal, and support services. Whether your team operates from a central hub or across multiple field locations, DynaFile adapts to your workflows, not the other way around.
You can digitize paper backlogs fast, streamline onboarding, and keep employee records secure, organized, and always accessible.
Best of all, DynaFile integrates smoothly with the systems you already rely on.
Seamless integrations with platforms like iCIMS, Adobe Acrobat Sign, DocuSign, ADP, UKG, and other leading HRIS, SIS, and ATS solutions allow you to automate critical processes—from new hire file creation to personnel action updates—without disruption. By integrating with your existing tech stack, you ensure continuity, reduce manual data entry, and support a more cohesive HR tech ecosystem.
A Trusted System with Exceptional Support
NANA North’s HR teams quickly adopted DynaFile. The intuitive interface required minimal training, and user adoption was instant.
Support was equally impressive. Even during off-hours implementation, DynaFile’s support team responded immediately and guided the NANA team through an issue, keeping the weekend project on track. That level of responsiveness continues to this day.
Transformational
Our partnership with Dynafile has been transformational. The system has created measurable efficiencies across our operations, saving countless hours previously lost to manual file retrieval and processing. What stood out most was how quickly our teams embraced the platform—it’s intuitive, accessible, and integrated seamlessly into our workflows. It’s no exaggeration to say this solution has redefined the way we manage information.
Patty Hickok, Sr. Director HRIS, Employee Relations and HR Operations
The Takeaway: More Time for the Work That Matters
With DynaFile, NANA North eliminated file rooms, reduced paper usage by 95 percent, and gained complete control over employee records, all while enhancing productivity and compliance.
By automating tasks that were previously manual and time-consuming, the HR team now has more time for work that has a greater impact.
If your organization is struggling with outdated filing systems or seeking a more effective way to manage documents across multiple locations, DynaFile offers a proven path forward.
Ready to Modernize Your HR Filing?
Explore how DynaFile can help you eliminate paper, streamline operations, and create a more efficient, compliant, and connected HR team just like NANA North.
Schedule a customized demo today and discover how DynaFile helps teams stay compliant, work more efficiently, and support their workforce with confidence.