Transform HR File Management in Healthcare with DynaFile
Say goodbye to paper files and compliance headaches. Discover how healthcare HR teams manage medical records, streamline credentialing workflows, and stay audit-ready using DynaFile’s secure, cloud-based document management system.
Why HR Teams in Healthcare Trust DynaFile
Managing HR documents in healthcare is increasingly complex. Organizations must navigate HIPAA compliance, track licenses and certifications, and provide secure file access across departments and campuses. These challenges can slow down even the most experienced HR teams.
That is why hospitals, clinics, and teaching hospitals choose DynaFile. As a purpose-built healthcare HR document management system, DynaFile replaces inefficient paper processes with a centralized, digital filing solution. It helps automate retention schedules, manage credentialing workflows, and simplify onboarding. With all records securely organized in one platform, teams gain greater efficiency, stronger compliance, and better visibility across their workforce.
What to Expect from a Healthcare HR Document Management System
Instant, Secure Access from Anywhere
DynaFile’s cloud-based platform provides real-time access to HR documents from any device or location. This supports remote, hybrid, and multi-site teams without compromising on security. In addition, advanced encryption and permission controls help ensure HIPAA compliance.
FERPA, HIPAA/HITECH & SOC 2 Ready
Built-In Compliance & Audit Readiness
Healthcare audits can be stressful, but DynaFile makes preparation easier. Automated tracking, expiration alerts, and audit reports keep documentation current and accurate. As a result, your team can respond to inspections quickly and confidently.
Never miss a deadline with proactive alerts.
Seamless Paper-to-Digital Transition
Converting paper files into searchable digital records is simple with DynaFile. The platform supports barcode scanning, batch uploads, and automated indexing. For example, HR teams can digitize credentials, immunizations, and I-9’s with minimal manual work.
Scan-to-cloud filing made simple.
Role-Based Access & Document Security
Protecting sensitive records is a top priority in healthcare. DynaFile enables granular, role-based access so that only authorized users can view or manage documents. This helps enforce compliance and supports internal governance policies.
Access controls that scale with your team.
Faster Onboarding with E-Signature & HRIS Integrations
Accelerate hiring for providers, residents, students, and staff using secure digital forms and e-signatures. DynaFile works with tools such as DocuSign, Adobe Sign, PandaDoc, signNow, and JotForm. In addition, it integrates with platforms like ADP, Workday, SAP, Paylocity, and UKG to maintain accurate records across your HR systems.
Keep every HR system in sync with accurate, compliant records
Automate HR Document Workflows
Manual tasks take time away from strategic work. DynaFile reduces administrative overhead with automated routing, retention scheduling, and bulk processing. As a result, your HR team becomes more efficient and stays audit-ready.
HR automation that saves time and boosts accuracy.
Real Results from Real Customers
Fisher & Phillips LLP
41 Offices | DocuSign Integration
Reduced admin workload by 5–7 hours per week and enabled secure, remote access to HR files.
Get the Case Study >
Thompson Hine LLP
Legal Sector | Rival Integration
Streamlined HR operations with faster onboarding and cloud-based document access.
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Populous
Global Design Firm | ADP Integration
Moved from paper to digital, improving compliance and remote access instantly.
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Paul Mitchell Schools
Education | PandaDoc + DocuSign
Automated onboarding and improved compliance with fully remote file access.
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BioTelemetry
Healthcare | DocuSign Integration
Consolidated employee records into a centralized, secure HR system.
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San Diego Zoo
Nonprofit | DocuSign Integration
Went 100% paperless and built a compliant, fully digital HR environment.
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Learn More: HR Resources & Downloads
- Security & Redundancy White Paper
Learn how our compliance-driven architecture protects your employee records.
Download the Whitepaper > - DynaFile HR Document Management Solution Brochure
Explore how DynaFile centralizes records, streamlines workflows, and automates compliance.
Download the Brochure > - DynaFile Tour White Paper
See how HR teams streamline onboarding, compliance, and document workflows.
Download the Whitepaper >
What HR Leaders Are Saying
We could fix so many things with one product
We were like… lightbulb moment! We could fix so many things with one product. We can securely transfer all of that information without having to send attachments through email. And it was a big win from the audit perspective as well. Our audit team was impressed… better than we could have expected and much more cost-efficient than having to implement an entire onboarding module within our HRIS system.
Jill Purcell, HR Analyst, BioTelemetry
Seamless Integrations
Connect DynaFile to your HRIS, HCM, ATS, Payroll, or LMS for a unified system.
Frequently Asked Questions
Q: Is DynaFile HIPAA-compliant?
A: Yes. DynaFile includes encryption, role-based access, and audit logs that help organizations comply with HIPAA, HITECH, and SOC 2 standards.
Q: Can DynaFile track credentials and licenses?
A: Yes. You can automate tracking for licenses, certifications, and training records. Set alerts and run reports to ensure your staff files are always current.
Q: Does DynaFile support teaching hospitals and multi-location teams?
A: Yes. DynaFile is designed for decentralized teams and supports organizations across multiple campuses or departments with secure cloud access.
Q: What HR systems can DynaFile integrate with?
A: DynaFile connects with leading HR, HCM, ATS, and LMS platforms, including ADP, Workday, SAP, Paylocity, UKG, and more. We also support electronic signature tools like DocuSign, PandaDoc, and Adobe Sign.
Q: What kind of support does DynaFile offer?
A: Our team provides personalized onboarding, training, and dedicated support to help you get the most from your DynaFile system.
Built for Healthcare Document Management
DynaFile supports the full lifecycle of healthcare HR documentation. From onboarding and credential tracking to document retention and audits, DynaFile simplifies compliance and boosts efficiency. The platform is ideal for hospitals, teaching institutions, and multi-site providers that need secure, centralized access to sensitive HR records.
Ready to Simplify Your Healthcare HR File Management?
Cut the paper. Automate your workflow. Stay audit-ready.
DynaFile is built for healthcare HR teams that need a secure, HIPAA-compliant document management system. It integrates with your existing tech stack and provides the tools needed to manage employee files efficiently and confidently.
