Education Document Management

Cloud document management solutions are popular among many types of large organizations. They offer state-of-the-art technology and security measures that protect enormous amounts of data. For these reasons, many colleges and universities have started using cloud document management for better file organization and easier collaboration between different teams. 

A few good reasons to consider using this kind of document management system are:

• You do not have to purchase, support, or maintain additional servers or alter your network’s infrastructure. You can continue to use your existing Internet connection and devices.
• You benefit from initial cost savings on hardware and the approval and financing processes are easier. In addition, flexible month-to-month subscription-based licensing models are available.
• You can partner with a vendor and this helps to free up your IT resources. Their experts can install, maintain, and upgrade your solution.

Many document storage providers offer services to colleges and universities. The solutions improve efficiency for students, faculty, and staff. Almost 70 percent of higher education institutions in North America have moved their email systems to the cloud, and about half have adopted a cloud-based collaboration system.

In addition to document management, the cloud can help colleges and universities streamline efforts in a number of different ways. Here are a few more ways the cloud enhances higher education.

Streamline Operations: The cloud deploys apps that operate on the business side of higher education including enrollment, financials, and housing. Colleges and universities rely on it for lower costs and improved functions.

Extend Their Reach: The massive open online courses are cloud-based learning platforms that are extremely popular. People from around the country can enroll in them.

Improve Student Productivity: The cloud allows students and teachers to integrate technology into the learning experience. Students can watch lectures online and there are tools teachers can use to augment conventional classrooms with social media.

To learn more about cloud document management, please contact us at DynaFile. Our cloud document management solution has been helping large organizations become more organized and streamline document processes for over 15 years. Contact us today for more information.

Libraries have a very important job. They provide access to a knowledge base that helps our society grow smarter and become more innovative. However, maintaining that knowledge base can become problematic if libraries themselves do not embrace innovation. When their texts and other information is stored only in paper format, keeping that documentation organized and accessible can be a huge challenge. Just like any business that involves a great deal of documentation, libraries can also enjoy a plethora of benefits by going digital. By moving their inventory into an electronic filing system, libraries open their doors to a vastly larger audience of learners and make managing their texts much easier. 

The Vatican Goes Digital

In recent news, The Vatican digitized 41,000,000 pages of its library’s texts so that the public can have increased access to these documents. The originals are now locked away in a secure, temperature safe environment. Prior to the digitization, a total of 200 people were permitted access to the library’s texts at any one time, but after its complete digitization, its whole archives can be available to an almost unlimited number of users.

Harvard’s Classical Works Become Available Online

Even Harvard’s Loeb Classical Library recently stated its plans for the digitization of all of its ancient Roman and Greek antiquated works. The driving reasons for doing so are increased functionalities such as side-by-side displayed translations; as well as to allow for increased access to these ancient texts by the general public. The digital versions will have a translated version of the original text on its right page, and the actual, original text on its left page.

What Causes The Push For Paperless?

Paper-based systems are inherently hard to manage. Whether it is an office filing system or a library’s bibliographic classification, files and texts become all too easy to misplace when a large number of people are accessing them. Worst of all, when this information is maintained in exclusively paper format, the available audience is severely limited. For these reasons, many libraries and businesses alike are moving to cloud-based electronic filing systems. Here are some of the benefits of making the switch:

• Increased storage efficiency and backup security.
  Electronic filing systems are commonly implemented in a cloud environment that requires no additional hardware on your end. Now people can access the information online on their own computers or from in-house library stations. The original files and texts can then be placed in a compact, secure archive that is safe from environmental factors.
• Better accessibility for research.
  Most libraries contain documents which cannot be checked out and are for reference only. These include academic journals and archived original newspapers. Digitizing these reference texts permits users simultaneous access as well as the versatility to access them from anywhere on the planet.

Who Else Is Moving To The Cloud?

Due to the enormous benefits of going paperless, many businesses around the world are moving to an electronic filing system. Not just for libraries, electronic filing systems can replace traditional paper office filing systems to make the management of business documents much easier. Scan to cloud solutions like DynaFile offer scanning automation tools that let you take an entire department paperless very quickly. From there, all of your files can be managed securely from the cloud, allowing employees to access the information they need from anywhere, at anytime. If you would like to learn more about taking your organization paperless, contact us today for a free demo!