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Contents tagged with hr software

Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

03.19.2019
human resources paperless scan to cloud scanning digitize personnel folder employee record staff file scanning automation cloud software hr software

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless. Digitizing personnel folders brings lasting advantages that streamline HR document management long-term.

A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition. Just as important, though, is providing an efficient HR file management system for after scanning is completed.

Here's where a scan to cloud filing …

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Electronic Employee Files: An HR Filing Solution That Works for You

11.06.2018
human resources electronic employee files hr filing solution paperless hr filing system hr document management electronic filing system hr software

Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

Human Resources professionals have a difficult job managing all of the documentation regarding company employees. On paper, files are impossible to keep track of.

Going digital brings huge benefits, but not all HR filing solutions are the same. Here's what to look for with your electronic employee file strategy.

Paperless Shortcuts

If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.

There are scan-to-cloud filing …

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Paperless Onboarding in 30 Days: How To start Jan 1

10.16.2018
employee onboarding human resources hr software paperless onboarding hr filing system electronic employee files cloud software onboarding software onboarding forms

The employee onboarding process typically generates a lot of paper. Here are a few ways to start employee records paperless January 1st with online forms and cloud filing.

Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age. Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best.

Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

Paperless Onboarding Forms

Going from paper to digital new hire forms is a game changer. Onboarding packets can be reviewed, completed, and …

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HR Files in the Cloud for Smoother Audits, Forms, and Team Access

10.09.2018
human resources cloud document management hr software electronic filing system paperless hr audit onboarding hr forms

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade? You may not realize just how much time your HR team spends managing employee files. Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

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Summer Filing System Updates Improve Employee Files for HR

07.17.2018
human resources filing system electronic employee files paperless hr software hr filing document management hr audit file management

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

Could your HR files use an update? Summer can be an excellent time to upgrade to a better filing system for the HR team. With lasting benefits like easier audits, access across teams, and best of all - less time filing, you're due for a change.

Centralized Filing

Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …

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Is your HR team ready for audit season?

05.30.2018
human resources audit personnel file employee file electronic filing system paperless cloud compliance hipaa document management hr software hr filing system

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance. When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information. Here's how to prepare for an HR audit the easy way using electronic employee files.

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …

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Onboarding Changes Help HR During Summer Hiring Surge

05.15.2018
human resources hr software onboarding software esignature file management electronic filing paperless employee onboarding summer hiring seasonal hiring

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time. This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge.

A lot of HR departments already have a partially digital process in place for onboarding. Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used. Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term.

Here's how a switch in the onboarding and …

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New Filing System for HR Makes Employee File Management Easy

05.01.2018
HR Filing System Electronic Filing System HR Software Human Resources Document Management Paperless Employee Onboarding Onboarding Software Electronic Employee Files

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management. It can be tricky, though, consolidating employee files across locations, departments, systems, and formats. Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team.

Centralized File Management

The ability to remove record silos is a big plus to managing your …

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Onboarding Goes Paperless This Spring to Streamline The HR Office

04.24.2018
human resources hr software employee onboarding onboarding software paperless electronic filing system paperless onboarding electronic onboarding recruiting

Start new hires paperless this spring to streamline onboarding and file management for HR.

Gearing up for a busy hiring season can be exciting and a little bit stressful. If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process.

Are new hires still reviewing, filling out, and signing their forms on paper? Or, maybe they complete those forms digitally, but they are printed afterwards?

Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward. Introducing, paperless …

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HR Now Scans To The Cloud For A Shortcut To Digital Files

02.20.2018
human resources paperless electronic filing system electronic employee files scanning hr software document management record archival hr administration

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files. By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process.

Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

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How HR Can Go Paperless in 30 Days

02.06.2018
human resources electronic employee files employee onboarding hr software onboarding software electronic filing system document management scanning electronic forms esignature

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already? Maybe you've even already tried scanning employee files to a network shared drive. As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system.

The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

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HR Uses Scanning Automation to File Personnel Records in the Cloud

01.30.2018
human resources electronic employee files document management electronic filing system cloud software paperless onboarding audits hr software hr filing system

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Going from paper to electronic employee files can give the HR team a huge boost. And, these days, the switch can be easy with the right tools.

Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

Scanning Automation

Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

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HR Upgrades to Online Files and Forms to Streamline the Whole Department

01.23.2018
human resources onboarding hr software esignature electronic filing system paperless onboarding forms document management cloud software

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not. All over the US and across the world, organizations are switching away from paper. The benefits of electronic employee files and paperless form processes are too big too ignore.

Here are some of the ways going paperless gives time back to Human Resources professionals.

Online Forms

Much of the paper that's kept in employee folders is created from the onboarding process. By having new …

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The Best Document Management Software for 2018 Takes HR Paperless Fast

01.03.2018
best document management 2018 document management system document management software electronic filing system human resources paperless hr software document management solutions electronic filing

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.

Who produces the most paper?

The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …

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Electronic Filing System Helps HR Streamline Employee Document Management

11.14.2017
electronic filing system human resources paperless document management file management system hr software electronic employee files

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Managing employee files on paper can be a huge challenge for the Human Resources department. Critical forms are easily lost or simply misfiled, making them impossible to find in the moment during an audit.

Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.

Here's how companies are leveraging an electronic filing system in HR to streamline …

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New Paperless HR Project Implements Electronic Employee Files and Onboarding Fast

10.03.2017
electronic employee files onboarding paperless human resources electronic filing system document management hr software personnel files audit compliance

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Moving away from paper sounds very tempting to many Human Resources professionals. Managing all of the forms and other employee-related documents across an entire workforce can be a serious challenge on paper.

When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.

Going paperless can …

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Companies Look to Paperless HR Solutions for Improved Employee File Access

09.12.2017
paperless human resources electronic filing system cloud software compliance document management hr software audit

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Has accessing employee files become a challenge at your organization? It's a problem that is all too common for Human Resources professionals. The speed at which paper files can go from tidy to a disorganized mess is astounding.

Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:

Instant File Retrieval

With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …

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Online Onboarding Forms Streamline Human Resources

08.29.2017
employee onboarding online onboarding forms human resources cloud software hr software employee file management esignatures document management

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department. …

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Seasonal Companies Use Paperless HR To Ease Turnover Headaches

08.01.2017
human resources paperless onboarding seasonal case study hr software electronic personnel files electronic filing system document management scanning automation

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

If you're at a seasonal company, you know the Human Resources team is working overtime. Ramping up staffing into the busy season is a huge challenge, but so is keeping track of the files generated going forward. Today, we're looking at a few key points from a paperless HR case study at San Diego Zoo to find out how they were able to benefit from the move away from paper with a mostly seasonal workforce.

Paperless From Day 1

When you're doing a lot of hiring, efficiency is key. There are a lot …

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Electronic Personnel File Project Brings Big Benefits To HR

07.11.2017
electronic personnel files human resources electronic filing system document management cloud paperless hr software onboarding audit

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Human Resources staff have their hands full when it comes to managing all of the paper coming through the department. From onboarding paperwork to ongoing performance appraisals and other documentation that needs to be added to employee folders, there is no shortage of paper-pushing around this office.

Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …

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HR Goes Paperless by Moving Onboarding and Filing to the Cloud

07.06.2017
human resources hr software employee onboarding electronic employee files paperless document management electronic filing system scanning automation scan to cloud

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

If your HR team is thinking about going paperless, you're probably considering a host of software solution options. There are a number of ways to cut back on the amount of paper generating inside the HR department. With a lot of paper being created from the onboarding process, many companies like to focus their attention on new hires first.

If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …

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Give HR The Permanent Paper Vacation They Deserve

06.27.2017
human resources paperless hr software scanning document management electronic employee files hr filing system cloud software scanning automation

Take a shortcut to electronic employee files this summer!

With the summer here, it's time to start thinking about a little rest and relaxation. You deserve a break! With all the paper coming through the HR department, the whole team could probably use a vacation. In fact, why don't we make that a permanent vacation from paper! Here's how you can move to electronic employee files this summer quickly and easily, along with some of the benefits you'll notice once all that paper is out of the way.

Making the Switch Should Be Simple

Scanning your …

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Electronic Onboarding Starts Employee Files Paperless from Day One

06.20.2017
human resources onboarding hr software document management employee onboarding electronic onboarding paperless employee file management

Why print and scan onboarding forms when your employee files can be electronic from the start?

If you're considering taking your HR department paperless, electronic employee onboarding is a great place to start. From general tax forms to company-specific forms and policy acknowledgements, we've all seen how much paper can be generated through the onboarding process.

What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …

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How To Take HR Paperless in 30 Days

06.13.2017
human resources paperless electronic employee files document management hr software electronic filing system file management onboarding

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

The advantages of electronic employee files are clear: instant access, faster filing, easier management across locations, enhanced security, powerful audit reporting, streamlined form-filling and esignature processes, and much more.

Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …

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Paperless Onboarding: Hiring for the Future

05.03.2017
paperless human resources onboarding hr software cloud software electronic filing document management esignatures

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

Hiring can be one of the most complicated parts of running a business. There's so much paperwork. There are applications, tax forms, and numerous things to sign. Can you imagine what it would be like to hire someone without creating or processing a single sheet of paper? It is possible! Paperless onboarding is no longer a dream, it exists. Here are a few notes.

Electronic documents

Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …

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Is Your HR Department Suffering By Using the Wrong File Management Solution?

04.13.2017
file management hr software document management hr filing system employee file system paperless solution human resources

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

If current trends are any indicator, this is an extremely busy year for any large HR department. With Baby Boomers leaving many workplaces in droves and the largely unknown Generation Z entering, human resources departments worldwide must poise themselves for change.

Recent statistics show that about 27% of Millennials are currently in management positions, and experts expect that number to increase to 47% in the coming years. In many ways this seems like a change that should happen since …

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Human Resources Online Filing Cabinet Streamlines Employee File Management

03.28.2017
hr software human resources electronic filing system electronic employee files document management online filing cabinet

An online filing cabinet can help HR departments streamline employee file management.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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Electronic Employee Files Help Protect Employee Information

03.16.2017
electronic employee files electronic filing system human resources cloud software hr software paperless

It can be a challenge to securely manage staff information. Electronic employee files can help!

The HR department is responsible for storing and managing information on your staff. Tax information, emergency contact forms, disciplinary actions, performance reviews and more all need to be securely managed in the employee's folder. It starts to become a challenge when you think about how each employee's information has to be stored and retrieved by the right employees, at the right time. How can you maintain compliance with regulations like HIPAA and keep your employee files secure, yet …

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Trending: Paperless HR - Electronic Personnel Files In 2017

11.09.2016
Electronic Personnel Files Human Resources Document Management File Conversion Paperless Software Cloud Software HR Software Scanning Software

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

Back File Conversion

The initial back file conversion process can seem like a nightmare and can seem …

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DynaFile & iCIMS Partner for HR Document Management and Employee Onboarding

08.30.2016
Employee Onboarding Partnership Integration Talent Acquisition HR Software Human Resources File Management Electronic Employee Files Onboarding Software Paperless

Paperless HR file management solution joins iCIMS’ growing partner ecosystem.

GREENWOOD VILLAGE, COLORADO - AUGUST 30, 2016

DynaFile, a unique cloud document management system that makes it easy for HR professionals to transition to electronic personnel files, today announced an integration with iCIMS, a leading provider of Software-as-a-Service (SaaS) talent acquisition solutions.

DynaFile, enabling companies to streamline HR by replacing bulky filing cabinets with easy to manage electronic files, now offers an integration into the iCIMS Talent Platform, a suite of …

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Paperless Onboarding: Stop Printing New Hire Paperwork

05.26.2016
Electronic Filing System HR File System Electronic Onboarding Electronic Personnel Files Employee File Management Employee Onboarding HR Software Paperless

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

Many of the documents stored in an employee's folder are generated directly from the onboarding process once they have been hired. For this reason, employee onboarding software has become extremely popular for Human Resources departments. Unfortunately, there are still a huge number of companies that will print onboarding packets once they have been completed and electronically signed online. This is a huge pain in the neck for HR because personnel files are a serious challenge to manage on …

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Break Down Your Record Silos To Improve HR File Management

02.23.2016
Employee Onboarding File Management Software HR Software Human Resources Electronic Personnel Files HR Audit HR File Management Scanning Document Imaging HR Tech

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Managing HR files on paper can be tricky. Because of this, many companies have started to move towards electronic personnel files. However, it is very common for a paperless project to be put on hold or stalled midway due to a variety of reasons. For these companies, HR file management can be a nearly impossible task. When employee information is spread across various HR, Payroll and home-grown systems; files are all of a sudden stored in a mix of filing cabinet folders, computer desktops and …

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Is Paperless HR Software Right for My Company?

02.02.2016
HR Audit File Audit Human Resources HR Software Electronic Personnel Files Document Management HR Tech Paperless HR Filing System Electronic File System

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

As HR technology improves, more and more companies are taking their Human Resource departments paperless. Going paperless can open up a world of unexpected improvements in efficiency and organization. However, moving away from a time-tested system for storing and managing your critical staff information can seem daunting. Will a paperless office work for my HR department? Here are the types of companies that can benefit the most from to paperless HR software.

Paper filing system or network …

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How To Switch to Electronic Personnel Files in 2016

01.14.2016
2016 Paperless HR Software Human Resources Scanning Electronic Personnel Files HR Filing System HR Tech Electronic Onboarding Employee File Management

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

It's 2016. Is your Human Resources department still managing personnel files the old fashioned way? Managing employee files on paper can be a huge inconvenience that impacts productivity more than you may think. Making the switch to electronic personnel files can bring significant benefits for your HR team and beyond. Here's a quick guide to switching to electronic personnel files in 2016.

Step 1: Paperless HR Goals

What are your paperless goals for HR? It's important to start by thinking …

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Electronic Filing Software Makes Personnel Files Instantly Available To HR

01.01.2016
Document Management Electronic Filing Software Electronic Filing System File Management HR Software Human Resources HR Tech

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

One of the biggest challenges of using a paper filing system is actually keeping the information organized. Filing cabinets that have been in use for a number of years can inevitably become very disorganized. This makes finding files an enormous challenge and keeping track of required documentation in folders becomes impossible.

In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …

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3 Tips for Boosting HR Productivity

10.06.2015
Human Resources HR Software Paperless Software Document Management Onboarding Software Employee Onboarding Electronic Filing System

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

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57% of Turnover Happens in Under a Year

09.15.2015
Human Resources Employee Onboarding Onboarding Software HR Software Electronic Employee Files Document Management

Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

Hiring's a tricky business. There is a delicate balance between getting someone that is perfectly qualified for the position and making sure that person is secure and happy in their new role. This predicament is all too clear in a recent study showing that more than half of new-hires that leave their job will do so within the first year. So, the question becomes, how does the company better retain employees? Or, at the very least, how to make HR as efficient as possible in dealing with turnover? …

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Online Onboarding Templates Save HR & New Hires A Ton Of Time

04.01.2015
Human Resources Employee Onboarding Onboarding Templates Electronic Onboarding HR Software Onboarding Software Electronic Personnel Files

Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

One of the greatest ways to inspire a new employee is by giving them an incredible onboarding experience. The reason for any electronic onboarding program is to welcome them to your place of business, get them "papered up" and assist them in becoming acclimated to their job as effortlessly as possible.

Employees who have received a smooth onboarding process will feel more confident about joining the team on their first day. They feel more connected to their colleagues and to the company itself. …

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Paperless Onboarding Gives Time Back To HR

03.03.2015
Paperless Onboarding Human Resources Document Management HR Software Onboarding Software Employee Onboarding Electronic Filing System eSignatures

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

Traditionally, HR has been a department that generates and stores an enormous amount of paper. Between hiring, firing, training, and managing employees – and retaining documentation on all of the above – HR has had an ever-increasing amount of paper work to deal with. But advances in technology have enabled easier and more reliable ways to capture and retain the needed documentation. One of the areas that can most benefit from a paperless system is your onboarding process.

Having a formal …

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How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

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Streamline New Hire Paperwork in 2015 with Electronic Onboarding

01.20.2015
Human Resources Electronic Onboarding HR Software Electronic Personnel Files Document Management Employee Onboarding Paperless

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

With so much documentation to review, it can be very easy to skip over an important section or …

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This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

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Trick Or Treat! How To Be Prepared For An HR Audit

11.01.2014
Human Resources HR Audit Personnel File Audit Compliance HIPAA HR Software Electronic Personnel Files Document Management

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit.

Slay The Paper Demon

One of the best things you can do for your HR …

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Cloud Employee File System Provides Instant Access To Employee Files

10.28.2014
Cloud Employee File System Electronic Personnel Files Human Resources File Management Document Management Software HR Software

Cloud filing systems help keep employee files secure, organized and accessible from anywhere, at anytime.

Managing employee files can be a real challenge. Many HRIS do not offer a practical solution for employee file management. This forces a lot of companies to continue storing their employee files in paper format. Paper files can cause problems for a Human Resources department. Documentation is easily misfiled, lost or just plain inaccessible. For this reason, many companies are looking towards digital options for storing and managing employee files. A cloud employee file system can help HR keep …

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HRM: Human Resources Manages Employee Files With Hybrid Filing System

10.15.2014
HR Software HRIS HRMS Human Resources Management Electronic Personnel Files Paperless Employee Onboarding HR Filing System

HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Human Resource departments have a lot going on. There is a ton of data that needs to be tracked and aggregated. Most companies will utilize a variety of systems to help them do this. Human Resources Information Systems (HRIS) and Human Resources Management Systems (HRMS) are popular choices. Unfortunately, many of them do not include a practical solution for employee file management.

The Problem With Paper

Although most companies already utilize some sort of HRIS or HRMS, many still rely on a …

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Paperless Filing For HR Helps Companies Cut Costs & Boost Efficiency

10.10.2014
Paperless Filing Human Resources HR Software Electronic Filing System Document Management Software Paperless HR Filing System Scan To Cloud Filing

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Human Resources typically goes through a ton of paper. With all of the paperwork generated for hiring and onboarding new employees, it's no wonder that sometimes administrative tasks grind to a halt. Today, things are changing. With the growing popularity of paperless systems, HR departments can now streamline document processing and become more efficient without driving up costs.

Paperless filing for HR just makes sense. You see, paper-based systems are costly in a lot of ways. First, there's …

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Paperless HR: Work Smarter Not Harder

09.30.2014
Human Resources Paperless HR Software HR Tech Document Management Scanning Automation Scan To Cloud Electronic Filing System Electronic Personnel Files

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

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Employee File System: Now HR Can Consolidate With Compliance

08.12.2014
Employee File System Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

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Online HR Software: Employee File Management on a Whole New Level

07.24.2014
Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software Cloud Software

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

The initial decision to go paperless may be difficult for HR directors …

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Electronic Filing System Helps HR Manage Employee Files

07.01.2014
Human Resources HR Software HR Tech Electronic Filing System Electronic Personnel Files HR File System Document Management Cloud Document Management Scanning

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets …

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HR Filing System Ties It All Together

06.10.2014
HR Filing System HRIS Payroll ATS HRM Onboarding Human Resources Integration Sync Employee File Management HR Software

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Most HR departments already use a Human Resources Information System (HRIS) along with an Applicant Tracking System (ATS). However, a surprising number of organizations still rely on a paper-based system for storing employee files. Unfortunately, this does not allow HR to take full advantage of the benefits that these systems provide. A cloud-based HR filing system can help tie it all together.

The employee file gap Recruiters in your organization probably use an ATS like Taleo or Bamboo to …

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HR Filing System Software: Managing Employee Files Just Got Easier

04.30.2014
Human Resources Filing System Software Document Management Cloud Software Electronic Filing System HR Software Electronic Personnel Files

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

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HR Document Management System Keeps Digital Employee Files Organized

04.09.2014
Human Resources Document Management HR Document Management System HR Software Document Management Software Electronic Personnel Files Cloud Software

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

There's nothing worse than losing an employee file. They contain loads of confidential information which can cause big problems if they are obtained by the wrong individual. That's why many companies are now implementing a digital method of storing their employee files. A human resources document management system is like an electronic filing cabinet, but with a lot of helpful features added. It keeps your digital employee files stored in a highly organized fashion and allows you to retrieve …

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Electronic Employee Files Allow HR To Run I-9 Audit Reports Instantly

03.20.2014
Human Resources I9 Form I-9 Audit File Audit HR Audit HR Software Electronic Employee Files Personnel File Audit Personnel Files

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Since 1986, employers have been required to complete and retain a copy of the I-9 (Employment Eligibility Verification Form) for each and every employee. Over the past few years, the threat of being targeted by a federal audit for your I-9 forms has increased immensely. The U.S. Immigration and Customs Enforcement (ICE) launched its new initiative in 2009. Since then, they have yielded a dramatic increase in employer audits, fines and arrests. To avoid costly fines and even jail time, it's …

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Cloud HR Centralizes Dispersed Office Locations

03.06.2014
Cloud Software Human Resources HR Software Document Management Electronic Filing System Electronic Personnel Files Online Employee Files

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Any HR professional is no stranger to the seemingly endless stack of documents that collage the office. While computers have been helpful in storing this information for some time, the increase in dispersed business locations in recent years poses a unique challenge to those in HR. If there is more than one central office it can become very difficult to update data in a timely fashion while ensuring the information is available to all those who need it. The addition of cloud technology in any …

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Paperless HR: Onboarding Software "Papers Up" New Hires Digitally

02.26.2014
Paperless Onboarding Electronic Personnel Files Onboarding Software Human Resources HR Software Paperless Software Document Management

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Onboarding is tough on HR and new employees. There is a lot of information to review, fill out and sign which can be stressful to a new hire.. Not to mention your HR employee who gets to review, approve and file all of those documents away. Companies have been looking towards paperless onboarding for some time now to help make the process easier for both parties.

How does HR go paperless? Before your department can start implementing a paperless onboarding process, you need to put an …

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Electronic Personnel Files Make HR File Management Easy

02.18.2014
Electronic Personnel Files Human Resources Document Management Employee File Management Scanning HR Software Cloud Software Electronic Filing System

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

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HRM: Employee File System Manages Personnel Records In The Cloud

12.19.2013
Human Resources Electronic Personnel Files Document Management HR Software Paperless Electronic Filing System Scanning Employee File Management

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

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Paperless Employee Files Provide Instant Document Retrieval

12.09.2013
Paperless Employee Files Electronic Personnel Files Human Resources HR Software Electronic Filing System Document Management Paperless Office

Paperless Employee Files Provide Instant Document Retrieval

Paperless employee files are becoming the new efficient way to avoid the old school methods of storing papers in cumbersome filing cabinets. Anyone who has worked in an office before recent years will remember how much floor space was taken up by these monster cabinets and how easy it is to have files turn up missing. When a document becomes lost in a file cabinet, it's the equivalent to having that lonely sock mysteriously disappear in the dryer - you will never see that document again!

When …

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Human Resources Filing Best Practice

11.06.2013
Human Resources HR Tech HR Software Electronic Personnel Files Document Management Employee File Management Electronic Filing System

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company - can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

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How To Convert To Electronic Personnel Files

10.21.2013
Electronic Personnel Files Online Employee File Human Resources HR Software Document Management Electronic Filing System Cloud Software Scanning

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

Here are some time-saving tips on how to convert to electronic personnel files:

Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

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Paperless Employee Files: A Safer Way To Handle Protected Information

07.31.2013
Paperless Employee File Management Personnel File System Human Resources HR Software Electronic Filing System Document Management

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Business is becoming more and more digital every day. As your organization looks for new technologies to help improve current processes, it's important to choose solutions that will bring true value to your company. For businesses still using traditional filing methods to store protected information like employee files, a paperless solution should be at the top of the list.

Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …

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HR Tech: Employee Onboarding Best Practices

07.11.2013
Human Resources Employee Onboarding Best Practices HR Tech HR Software Electronic Onboarding Onboarding Software Paperless Onboarding Document Management Cloud Software

Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.

Every company has their own style when it comes to managing employees and the onboarding process is no different. There is a lot that goes into preparing a new hire and each business will handle this differently. However, when it comes to the technology involved in getting that fresh talent signed up, trained and ready to work, there are a few best practices for employee onboarding that can be used to ensure a smooth transition to the new work environment.

Paperless Onboarding Hiring a new …

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Contents tagged with hr software

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

The employee onboarding process typically generates a lot of paper. Here are a few ways to start employee records paperless January 1st with online forms and cloud filing.

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time. This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge.

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Start new hires paperless this spring to streamline onboarding and file management for HR.

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

Take a shortcut to electronic employee files this summer!

Why print and scan onboarding forms when your employee files can be electronic from the start?

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

An online filing cabinet can help HR departments streamline employee file management.

It can be a challenge to securely manage staff information. Electronic employee files can help!

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Paperless HR file management solution joins iCIMS’ growing partner ecosystem.

Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

Cloud filing systems help keep employee files secure, organized and accessible from anywhere, at anytime.

HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Employee file systems help Human Resource departments consolidate emplo

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Paperless Employee Files Provide Instant Document Retrieval

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.