With the implementation of "Meaningful Use" by the US Department of Health and Human Services, medical practices everywhere have been transitioning to new, Electronic Medical Records (EMR) systems in order to be in compliance with the new regulations.
One of the major difficulties physicians face during this transition is the conversion of paper charts and medical records into electronic ones. Luckily, medical record imaging makes the transition process much more manageable for busy medical offices.
Traditional physician's offices will have filing cabinets full of medical records going back several years. These physical files take up a lot of space, and it may seem an overwhelming task to convert them all. However, since many medical record imaging software allows you to scan an entire patient's file into the system at once, you won't have to waste time sorting through information nor exclude any data from a patient record to save time. The patient's entire history will be there, including all the important specialty tests and lab results.
Under Meaningful Use Stage 3, set to be implemented in 2016, physicians must have the capability to share patient data with radiology, labs and even the patients themselves. It's important to choose a medical record imaging system that will also store patient files in a HIPAA compliant environment. This ensures privacy with multi-level, password-protected access, yet provides for secure information sharing when necessary.
Indexing EMR's is crucial to fast and accurate filing and record retrieval. Be sure to choose a system that will categorize EMR's by applicable values such as patient ID, name, etc. This ensures that files are always highly organized and stored in the appropriate location. Updating EMR's becomes simple and effortless now that you can retrieve patient files instantly by their custom identifier. Easily amend records to add new insurance information, charts and test results. Some medical record imaging solutions even allow you to add floating annotations, highlight text and more to existing patient files. Your office staff will never again have to hunch over long file drawers searching for physical records. Instead they will be able to access patient data, update and correct information without ever leaving their desks.
If your office is transitioning to EMR, contact us today for more information on how to smooth the process.