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It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.
Who produces the most paper?
The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to avoid creating more work for yourself down the line.
When can we be paperless?
Depending on the size of your company and current archive, the timeline for a paperless filing project can vary through 2018. The best document management solutions will make it possible to take an entire department paperless fast to meet your goals.
Look for "scan-to-cloud" filing systems that help automate paper conversion by removing many of the usual steps in the scanning process. The Human Resources team, for example, can use scanning automation to do the project in-house, or outsource it to a scanning company to be paperless in 30 days.
How can we stay paperless?
Scanning to an electronic filing system is an excellent first step towards going paperless, but there is still the problem of producing the paper in the first place. 2018's best document management software will make it easy to replace pen-and-paper processes with online forms, esignatures, and digital workflows.
With a focus on common processes like employee onboarding, for example, the HR office can keep operations nearly paper-free and 100% digital.
Where do we start?
If you're interested in moving away from paper files and forms to a more efficient electronic filing solution, contact us today to get started.
DynaFile has been helping companies go paperless for over 15 years to save time and cut costs. Check out the free case study below to see how, “on paper alone the cost savings are in the thousands and possibly the hundreds of thousands" at San Diego Zoo.
San Diego Zoo Case Study for Paperless HR
"As we get more comfortable with these processes in HR, our goal is to share them Zoo-wide — to lead the way in making our Zoo a totally digital operation.”
- Stephanie Crise | HR Director at San Diego Zoo