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1: Increased Productivity
Good HR cloud storage software should make your work life run smoothly by giving you the tools you need to support not just the HR department, but the entire company.
Before investing in a new system, be sure to consider …
Simplify Record Audits
Keeping employee records up-to-date and compliant can be extremely tedious. Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically.
When an auditor requests files, there's no need to waste time manually searching through individual …
A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition. Just as important, though, is providing an efficient HR file management system for after scanning is completed.
Here's where a scan to cloud filing …
Spend less time managing files in the HR department and more time where your attention is needed.
Workflows in the Cloud
If your employees are still completing paper forms or emailing PDF's, you might consider a smoother process. With DocuSign™ and iCIMS™, for example, you can create templates …
Going digital brings huge benefits, but not all HR filing solutions are the same. Here's what to look for with your electronic employee file strategy.
Paperless Shortcuts
If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.
There are scan-to-cloud filing …
Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.
Smoother Audits
With cloud employee files, your …
Connect To iCIMS
DynaFile's integration with iCIMS allows for automatic filing after the onboarding process has been completed. The new hire's folder is automatically created in DynaFile, with all iForms filed in the correct location inside. All of your access rules around …
Connect To DocuSign
DynaFile's integration with DocuSign allows for automatic filing after forms have been completed and signed. Once your DocuSign workflow has finished, the signed forms are automatically saved in the correct location in the employee's folder inside of DynaFile. The best part is that all …
Centralized Filing
Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …
An electronic filing system for HR helps to eliminate record silos and centralize file management for lasting benefits. Here's how to switch to electronic employee files this summer and some of the advantages your team will see going forward. …
Online Workflows
A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …
File Audit Reports
With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …
Here's how a switch in the onboarding and …
Centralized File Management
The ability to remove record silos is a big plus to managing your …
Are new hires still reviewing, filling out, and signing their forms on paper? Or, maybe they complete those forms digitally, but they are printed afterwards?
Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward. Introducing, paperless …
Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:
Converting Existing Paper
DynaFile gives HR the option to automate the conversion of the …
Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.
Scanning Automation
Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …
Here are some of the ways going paperless gives time back to Human Resources professionals.
Online Forms
Much of the paper that's kept in employee folders is created from the onboarding process. By having new …
Now that many companies are moving to electronic employee files, it becomes easier to keep track of required forms in staff folders. Much of the traditional audit process can be streamlined using cloud document management for HR.
Here's how HR can have easier audits all year long by switching from paper to cloud document management.
Automatic Reports
With a cloud document management system, HR can …
Who produces the most paper?
The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …
Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.
Scan To Cloud Filing
Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …
Here's how your Human Resources department can start paperless this January with scan to cloud filing.
Scanning Automation
Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …
Moving away from paper towards electronic files and forms can help streamline the entire department. Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days.
Here's how to hit the ground running this January with electronic files and forms.
Paper Conversion Automation
If you want to go …
With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.
Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.
Scanning Automation
Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …
Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.
Here's how companies are leveraging an electronic filing system in HR to streamline …
These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.
Here are 3 simple steps to paperless HR:
1. Automate Paper File Conversion
Long gone are the days of a tedious, drawn-out scanning process. …
Automate Paper Employee File Conversion
Paperless HR solutions should include an easy way …
Empowered Recruiting Starts Here.
Join our partner, iCIMS on November 15th in Los Angeles for their Lunch and Learn Series; enjoy a complimentary meal, meet their team, and discover how their powerful recruiting software:
Improves recruiting processes
Maximizes the candidate experience
Grows with the TA landscape
Register Now
DynaFile & iCIMS
DynaFile partners with iCIMS to offer an end-to-end paperless solution for HR professionals. Powerful talent acquisition tools land top …
Electronic Onboarding Process
With an electronic onboarding process, HR uses digital templates for their forms that can …
When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.
Going paperless can …
Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …
The Challenge of Paper Files
Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …
Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:
Instant File Retrieval
With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …
Paperless From Day 1
When you're doing a lot of hiring, efficiency is key. There are a lot …
Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …
If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …
Making the Switch Should Be Simple
Scanning your …
What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …
Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …
What is cloud document management?
Document management software replaces your …
The transition to a paperless system can be made a lot easier by following a few simple steps:
1. What are our …
Metadata Indexing
Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …
Electronic documents
Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …
Barcode Recognition
This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …
Barcode Cover Sheets
If you're converting thick folders for a specific subject, barcode cover …
DynaFile, a unique cloud document management system that makes it easy for HR professionals to transition to electronic personnel files, today announced an integration with iCIMS, a leading provider of Software-as-a-Service (SaaS) talent acquisition solutions.
DynaFile, enabling companies to streamline HR by replacing bulky filing cabinets with easy to manage electronic files, now offers an integration into the iCIMS Talent Platform, a suite of …
Due to the numerous inefficiencies involved with handling paper documents, many Human Resource departments are switching to electronic personnel files. The challenge is coming up with a paperless solution that will work for you and your HR team.
Here's how to have a success …
Paper filing system or network …
Step 1: Paperless HR Goals
What are your paperless goals for HR? It's important to start by thinking …
With so much documentation to review, it can be very easy to skip over an important section or …
A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …
The initial decision to go paperless may be difficult for HR directors …
Scan to cloud software like …
What is an …
Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …
In Chinese philosophy, the concept of "yin and yang", is used to describe how seemingly opposite or …
Hanging everything on a Rolodex is one way to file your customer index cards, but lose a card or forget to put one back, and you have a microcosmic example of how electronic files run rings around paper. Read on...
The horror history of paper files So what’s your favorite filing method? Case files? By project? By customer? An …
One of the major difficulties physicians face during this transition is the conversion of paper charts and medical records into electronic ones. Luckily, medical record imaging makes the transition process much more manageable for busy medical …