Features that Compliment Your Workflow
DynaFile's powerful, easy to use features make electronic document management a breeze. You can organize your documents with a single mouse click, easily control user access with customizable security features and share files instantly and securely.
But it doesn't stop there - DynaFile also includes value-added collaboration and annotation features that make dealing with digital files even easier than wrestling paper. You can collaborate on documents from any location in real-time and leave, stamps of approval and other markup on documents just like you would with your physical files.
Use the feature navigator to the left to learn more about how DynaFile can improve your workflow
Scan
Scanning documents couldn't be easier. When your filing cabinets are overflowing, making the move to a paperless work environment may seem like a daunting task. But with DynaFile™, it's quick and easy to digitally capture and organize all of your paperwork.
It’s simple:
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Create and print barcode cover pages and dividers with DynaFile Barcode Recognition functionality.
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Scan multiple batches of documents simultaneously via a personal or multifunctional scanner.
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Let DynaFile do the work. Dynafile will read the barcodes and organize your paperwork, automatically placing each document in the proper digital location.
New digital files can also be easily added to your virtual filing cabinet using Save-to-DynaFile and Print-to-DynaFile capabilities. See what else you can do with a Paperless Office.
Store
Online file storage gives you anytime, anywhere secure access. You never have to worry again about running to the office after hours to pull up a critical report. DynaFile™ offers the dynamic web-based filing and storage capabilities you need to do business more quickly, conveniently and securely:
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Anywhere, anytime online access to your documents
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Secure document and email archiving
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Instant document retrieval
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Flexible, scalable storage space
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Rigorous security features
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Redundant backup in SAS 70 Type II data centers
And, DynaFile™ is designed to help you address data storage requirements, from HIPAA and Sarbanes-Oxley regulations to internal corporate standards. DynaFile™ ensures that your documents are stored securely, backed up across multiple locations, accessed only by designated users and fully tracked when accessed and distributed.
Share
Encrypted links let you share documents securely online. It’s time to quit struggling with trying to email large attachments and eliminate the costly inconvenience of overnighting documents. DynaFile™ allows you to share documents with colleagues and external parties instantly and securely, without added expense.
And you retain control – DynaFile enables you to:
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Determine how long a document will be available
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Decide which parts of a document will be accessible
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Manage document access by user or by group
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Monitor changes with version control
Collaborate
Collaborate in real-time with version control. Effective collaboration is the key to real productivity gains in today’s workplace, and with DynaFile™, your employees can work together more quickly and efficiently, in real-time.
DynaFile™ allows users to:
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Collaborate on documents from any location
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View a document concurrently
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Easily add comments, annotations and stamps of approval from your browser
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Track revisions and changes
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Send a document for approval via encrypted links, e-mail or e-fax
Annotate
Floating annotations let you markup digital documents without printing. With DynaFile™, you can make the shift to a paperless office and still easily mark up, annotate and reorganize documents just like you would with paper files. DynaFile™ Paperless Press functionality offers the ease and convenience of working with documents in paperformat, allowing users to:
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Create floating annotations without modifying original content
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Highlight text, add checkmarks, directional arrows and other markup
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Add customized approval stamps and watermarks
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Attach virtual "sticky notes" to any page of a document
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Make annotations publicly visible or restrict them for internal viewing
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Rotate, copy or delete any pages in the document right from your browser
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Merge multiple documents into a new document
Organize
Keeping your documents organized increases productivity so you can spend less time filing and more time doing business. DynaFile offers Batch Processing features that can index multiple files at the same time from one screen. With DynaFile™, you can keep your files highly organized with much less time and frustration.
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Organize your paperless filing cabinet like you would your paper files.
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Create custom fields that work best for your business and help you locate files more quickly.
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Index your documents with free-text fields, drop-down lists, date selections and more.
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Categorize multiple documents from one screen with Batch Processing.
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Cross correlate by document type to pull up all files of a specific category instantly.
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Filter by any custom field to search and retrieve documents with just one click.
Document Retrieval
Easy access to documents in a single click. In order for a paperless office to be successful, documents must be able to be retrieved effortlessly in seconds.
The entire user interface of DynaFile™ was designed to promote ease and convenience. When any specific set of documents are requested, the user is presented with a listing of the documents that can be completely customized. Users can then filter the document list further or sort the results by any index field.
With DynaFile, you can find files fast with:
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Textual based searching
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Partial and wildcard matching
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Multi-index filtering
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Date filtering
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Autocompletion of entry
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Much more...
Other Features
Powerful, yet easy to use document management features make DynaFile an effective electronic filing solution for any company. The flexibility of the system paired with cloud-based access reduce implimentation time down to just a few days. Your entire organization can utilize DynaFile to go paperless in 30 days or less.
Take a look at how our current customers utilize DynaFile in their feature by using the feature Navigator to the left. If you would like to see how DynaFIle can accelerate and streamline your business process:
