Paperless Blog

By DynaFile | Be paperless in 30 days or less

Trick Or Treat! How To Be Prepared For An HR Audit

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit. 

Slay The Paper Demon

One of the best things you can do for your HR …

Cloud Employee File System Provides Instant Access To Employee Files

Cloud filing systems help keep employee files secure, organized and accessible from anywhere, at anytime.

Managing employee files can be a real challenge. Many HRIS do not offer a practical solution for employee file management. This forces a lot of companies to continue storing their employee files in paper format. Paper files can cause problems for a Human Resources department. Documentation is easily misfiled, lost or just plain inaccessible. For this reason, many companies are looking towards digital options for storing and managing employee files. A cloud employee file system can help HR keep …

Physicians Looking Toward Scan To Cloud Systems For EMR Conversion

With all of the changes hitting the Healthcare industry, physicians are looking toward scan to cloud filing system to convert to EMR.

Healthcare reforms have caused increasing hardships for medical practitioners. Many insurance networks are laying doctors off, and hospitals are now shifting toward paying a fixed salary per year rather than a fee-for-service. Physicians are now leaning toward joining group-practices in conjunction with their hospital employment. Complicating this issue is the Affordable Care Act's required implementation of the ICD-10-CM coding system.

How can DynaFile help physicians during these hectic …

Getting Started with Cloud Document Management Software

Moving your document storage solution to the cloud makes a lot of sense, but can seem overwhelming. Here are 3 steps to getting started with cloud document management.

Cloud document management software is incredibly easy to get started with. It also packs a whopping ROI with tons of time savings and affordable pricing. Perhaps this is why, according to Cisco, in the event of having the capacity to move just one feature to the cloud, 25% of respondents would pick storage - more than any other area. Here are three steps to get started with a migration to a cloud storage solution.

Frequency The first step when migrating data to the cloud is not to simply “send …

HRM: Human Resources Manages Employee Files With Hybrid Filing System

HRIS and HRMS can be very beneficial, but don't always provide a practical way to manage employee files. Consider including a hybrid filing system in your HRM strategy.

Human Resource departments have a lot going on. There is a ton of data that needs to be tracked and aggregated. Most companies will utilize a variety of systems to help them do this. Human Resources Information Systems (HRIS) and Human Resources Management Systems (HRMS) are popular choices. Unfortunately, many of them do not include a practical solution for employee file management.

The Problem With Paper

Although most companies already utilize some sort of HRIS or HRMS, many still rely on a …

Paperless Filing For HR Helps Companies Cut Costs & Boost Efficiency

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Human Resources typically goes through a ton of paper. With all of the paperwork generated for hiring and onboarding new employees, it's no wonder that sometimes administrative tasks grind to a halt. Today, things are changing. With the growing popularity of paperless systems, HR departments can now streamline document processing and become more efficient without driving up costs.

Paperless filing for HR just makes sense. You see, paper-based systems are costly in a lot of ways. First, there's …

Paperless HR: Work Smarter Not Harder

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

Barcode Recognition Helps HR Go Paperless Fast

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Going paperless is a very appealing idea for many organizations. Making the switch can help a department operate much more efficiently, save money and reduce our impact on the environment. The only issue is, how do you get there without pulling your hair out? HR has been storing employee files in paper format for over a decade. Manually scanning each individual document inside an employee's folder, finding the correct digital location to save it and then hoping that you're using the right …

DynaFile Integrates with DocuSign to Help Enterprises Manage Documents 100% Digitally

DocuSign Digital Transaction Management Accelerates Document-Based Processes for Dramatic ROI

DENVER – August 20, 2014 – DynaFile announced the integration of its document management solution with the DocuSign, Inc. (DocuSign®) Digital Transaction Management (DTM) platform to help customers administer end-to-end paper-based processes completely digitally. DocuSign helps organizations achieve their digital transformations for dramatic ROI, increased security and compliance, and better customer experiences by eliminating the hassles, costs and lack of security in printing, faxing, …

Employee File System: Now HR Can Consolidate With Compliance

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

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