Paperless Blog

By DynaFile | Be paperless in 30 days or less

How To Go Paperless With Scan To Cloud Filing Software

Scan to cloud document management software helps companies go paperless quickly and easily.

Managing documents on paper can be a very troublesome chore. Paper files become all too easy to lose track of, misfile or damage. Furthermore, finding the right document in your filing cabinet can be a huge pain. Rummaging through drawers of disorganized paper files is never fun.

Due to these and other drawbacks, many companies are moving towards an electronic filing solution. When files are managed in electronic format, they can be stored with a much higher level of organization. This results …

Electronic Filing System Auto-Files Documents For Better Organization, Quicker Retrieval

Business today relies on your staff's ability to have quick access to the files they need. An electronic filing system with document indexing is the solution.

Let's start with a simple question: When you have to look-up a file, how long does it take you to track it down? Two minutes? Three minutes? Even more?

If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …

How To Be Prepared For An HR Audit

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

Streamline New Hire Paperwork in 2015 with Electronic Onboarding

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

With so much documentation to review, it can be very easy to skip over an important section or …

How To Choose The Best Document Management Software In 2015

The best document management software for your business depends on a variety of factors. Here's how to choose the best document management software in 2015.

Are you looking for the best document management software? Shopping around can be challenging with so many options on the market. The truth is, the best document management software for your company may not be the best solution for another business. There are a variety of factors to think about when browsing different document management solutions.

Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.

Cloud …

Cloud Filing System Allows For On Demand Document Retrieval

Filing and retrieving documents shouldn't take all day. A cloud filing system can significantly raise productivity and reduce operating costs for your organization.

If your employees don't have the convenience of on demand document retrieval, your business could be suffering. Filing and retrieving paper documents can take up a lot of time. Going paperless with a cloud filing system can help your company significantly enhance productivity and reduce operating costs. Better yet, cloud systems allow staff from different departments or various offices around the country to access the same database for easy collaboration. Let's take a look at some of the …

This Year HR Is Thankful To Finally Go Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

Paperless Office: Libraries Joining The Digital Revolution

Electronic filing systems can help libraries manage information more efficiently and provide learners access from anywhere, at any time.

Libraries have a very important job. They provide access to a knowledge base that helps our society grow smarter and become more innovative. However, maintaining that knowledge base can become problematic if libraries themselves do not embrace innovation. When their texts and other information is stored only in paper format, keeping that documentation organized and accessible can be a huge challenge. Just like any business that involves a great deal of documentation, libraries can also enjoy a …

Paperless Employee Onboarding Eases Growing Pains for Businesses

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

Don't Let Cloud Storage Providers Hold Your Data Hostage

It has become common for cloud storage providers to charge a hefty fee to retrieve YOUR data should you decide to move on. Don't let them hold your data hostage.

Cloud storage solutions are very popular these days. They help organizations work more efficiently, they're easy to maintain and they can save a company a significant amount of money when coming from a traditional paper filing system. You should be careful, however, when deciding on a particular solution. It has become common for cloud storage providers to charge a hefty fee to retrieve YOUR data should you decide to move on to a different solution. Don't let them hold your data hostage!

That' …

Helping Companies Go Paperless For Over 15 Years