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Contents tagged with human resources

HR Filing System Ties It All Together

06.10.2014
HR Filing System HRIS Payroll ATS HRM Onboarding Human Resources Integration Sync Employee File Management HR Software

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Most HR departments already use a Human Resources Information System (HRIS) along with an Applicant Tracking System (ATS). However, a surprising number of organizations still rely on a paper-based system for storing employee files. Unfortunately, this does not allow HR to take full advantage of the benefits that these systems provide. A cloud-based HR filing system can help tie it all together.

The employee file gap Recruiters in your organization probably use an ATS like Taleo or Bamboo to …

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Scanning Automation Converts Entire Personnel File To Electronic Format At Once

05.07.2014
Human Resources Scanning Automation Electronic Filing System Document Management Software Electronic Personnel Files Scan To Cloud

Taking your Human Resources department paperless is a challenging yet worthwhile task. Scanning automation can help by converting employee files to electronic format fast.

Going paperless can seem like a tremendous project for any HR department. Mindsets and workflows need to be adjusted to account for a digital document management process. The overarching challenge, however, is how to convert all of your paper employee files to electronic format. Luckily, there are now scanning automation tools that you can use to make the process quicker and easier than ever before.

Barcode recognition indexes employee documents as they are scanned. With a traditional document …

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HR Filing System Software: Managing Employee Files Just Got Easier

04.30.2014
Human Resources Filing System Software Document Management Cloud Software Electronic Filing System HR Software Electronic Personnel Files

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

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How To Manage and Distribute Employee Handbook Online

04.22.2014
Employee Handbook Human Resources Policies Procedures Online Handbook Cloud Document Management Policy Acknowledgement Handbook Acknowledgement

The rise in cloud technology has made collaborating on documents and distributing files securely an easy task. Here's how to take your employee handbook online.

Any time a new employee is hired or a new SOP is added to the list, a copy of the latest employee handbook has to get sent out. Keeping track of all of the different versions can get confusing when there's a bunch of different employees working on it. An even bigger challenge is the question of how to distribute it securely and efficiently throughout the organization. Cloud software can help human resource departments manage employee handbooks online for easy version tracking and secure, …

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HR Document Management System Keeps Digital Employee Files Organized

04.09.2014
Human Resources Document Management HR Document Management System HR Software Document Management Software Electronic Personnel Files Cloud Software

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

There's nothing worse than losing an employee file. They contain loads of confidential information which can cause big problems if they are obtained by the wrong individual. That's why many companies are now implementing a digital method of storing their employee files. A human resources document management system is like an electronic filing cabinet, but with a lot of helpful features added. It keeps your digital employee files stored in a highly organized fashion and allows you to retrieve …

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Electronic Employee Files Allow HR To Run I-9 Audit Reports Instantly

03.20.2014
Human Resources I9 Form I-9 Audit File Audit HR Audit HR Software Electronic Employee Files Personnel File Audit Personnel Files

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Since 1986, employers have been required to complete and retain a copy of the I-9 (Employment Eligibility Verification Form) for each and every employee. Over the past few years, the threat of being targeted by a federal audit for your I-9 forms has increased immensely. The U.S. Immigration and Customs Enforcement (ICE) launched its new initiative in 2009. Since then, they have yielded a dramatic increase in employer audits, fines and arrests. To avoid costly fines and even jail time, it's …

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Cloud HR Centralizes Dispersed Office Locations

03.06.2014
Cloud Software Human Resources HR Software Document Management Electronic Filing System Electronic Personnel Files Online Employee Files

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Any HR professional is no stranger to the seemingly endless stack of documents that collage the office. While computers have been helpful in storing this information for some time, the increase in dispersed business locations in recent years poses a unique challenge to those in HR. If there is more than one central office it can become very difficult to update data in a timely fashion while ensuring the information is available to all those who need it. The addition of cloud technology in any …

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Paperless HR: Onboarding Software "Papers Up" New Hires Digitally

02.26.2014
Paperless Onboarding Electronic Personnel Files Onboarding Software Human Resources HR Software Paperless Software Document Management

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Onboarding is tough on HR and new employees. There is a lot of information to review, fill out and sign which can be stressful to a new hire.. Not to mention your HR employee who gets to review, approve and file all of those documents away. Companies have been looking towards paperless onboarding for some time now to help make the process easier for both parties.

How does HR go paperless? Before your department can start implementing a paperless onboarding process, you need to put an …

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Electronic Personnel Files Make HR File Management Easy

02.18.2014
Electronic Personnel Files Human Resources Document Management Employee File Management Scanning HR Software Cloud Software Electronic Filing System

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

Your HR department is still using a paper filing system to store your employee files? We know your frustration. Paper files are nearly impossible to keep organized. Then, when you need to find an important document, it can take the better part of your morning just to pull it up! Upgrading to electronic personnel files offers vast benefits for your organization with little required investment. Let's take a look at some of the advantages and what to think about when deciding to implement an …

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Paperless Employee Files Streamline HR

01.21.2014
Paperless Employee Files Electronic Personnel Files Human Resources Document Management HR Filing System Electronic Filing System Cloud Software

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

Human Resource departments deal with a lot of paperwork. Sometimes it can be hard to keep it all straight. To further complicate things, many HR departments still use a paper-based filing system to store employee information. Traditional manila folder / filing cabinet systems come with a lot of disadvantages. They make it tough to keep protected information separated, they're time consuming to sort through and it's nearly impossible to keep them organized. With the growing popularity of scan to …

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HRM: Employee File System Manages Personnel Records In The Cloud

12.19.2013
Human Resources Electronic Personnel Files Document Management HR Software Paperless Electronic Filing System Scanning Employee File Management

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Not all human resource management systems (HRMS) are created equally. There are many options to choose from when trying to decide which system will be best for your HR department. Depending on a variety of factors, some will naturally fit your business better than others. Some companies have found that they need more effective on-boarding capabilities or a better way to maintain employee files. Quite often, human resources find that what they really need is an employee file system.

What is an …

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Paperless Employee Files Provide Instant Document Retrieval

12.09.2013
Paperless Employee Files Electronic Personnel Files Human Resources HR Software Electronic Filing System Document Management Paperless Office

Paperless Employee Files Provide Instant Document Retrieval

Paperless employee files are becoming the new efficient way to avoid the old school methods of storing papers in cumbersome filing cabinets. Anyone who has worked in an office before recent years will remember how much floor space was taken up by these monster cabinets and how easy it is to have files turn up missing. When a document becomes lost in a file cabinet, it's the equivalent to having that lonely sock mysteriously disappear in the dryer - you will never see that document again!

When …

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Human Resources Filing Best Practice

11.06.2013
Human Resources HR Tech HR Software Electronic Personnel Files Document Management Employee File Management Electronic Filing System

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

It's not easy keeping everything organized and secure in HR. There is a lot of documentation running through the department and a lot of compliance issues that have to be met while managing it all. Filing is a simple thing that has a huge impact on how efficiently your HR department - and entire company - can run. Here are some best practices for filing personnel documents in your Human Resources department that use inexpensive technology to help you transition away from paper and towards a …

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How To Convert To Electronic Personnel Files

10.21.2013
Electronic Personnel Files Online Employee File Human Resources HR Software Document Management Electronic Filing System Cloud Software Scanning

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

HR deals with a ton of paperwork as it is. Why not make it easier for them to manage employee files? By converting to electronic personnel files, your department can gain an enormous amount of efficiency, eliminate new paper from being generated and reduce costs significantly.

Here are some time-saving tips on how to convert to electronic personnel files:

Convert to electronic personnel files quicker with scan to cloud technology Scan to cloud filing systems like DynaFile allow HR to convert …

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Paperless Employee Files: Five Practical Factors to Consider Before Transitioning

10.14.2013
Paperless Employee Files Human Resources Document Management Electronic Personnel Files HR Filing System Cloud Software Paperless Office

Paperless employee files can help streamline HR tremendously, but the transition can seem overwhelming at the start. Use these 5 tips when considering filing solutions for your department.

Transitioning to paperless employee files can be quite a daunting process. There are many factors to consider, including legal requirements and the practicality of how they are organized in the system. Once a business has decided to go paperless, the first step is to establish a document retention policy that takes into consideration every type of employee file. Be sure you consider these five tips when looking into paperless employee filing solutions.

Retain color for certain documents When …

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Online Employee Files Help HR Avoid Legal Minefield

10.02.2013
Online Employee Files Electronic Personnel Files Employee Records Human Resources Document Management Electronic Filing System Paperless Software HR Audit

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

"Handling employee records is no longer a minor logistical headache. It's a legal minefield and one little misstep can literally blow your company - and career - away." - Business Management Daily.

What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …

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Paperless Employee Files: A Safer Way To Handle Protected Information

07.31.2013
Paperless Employee File Management Personnel File System Human Resources HR Software Electronic Filing System Document Management

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Business is becoming more and more digital every day. As your organization looks for new technologies to help improve current processes, it's important to choose solutions that will bring true value to your company. For businesses still using traditional filing methods to store protected information like employee files, a paperless solution should be at the top of the list.

Traditional Filing Traditionally, employee documents are organized in manila file folders, which are then alphabetized in …

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HR Tech: Employee Onboarding Best Practices

07.11.2013
Human Resources Employee Onboarding Best Practices HR Tech HR Software Electronic Onboarding Onboarding Software Paperless Onboarding Document Management Cloud Software

Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.

Every company has their own style when it comes to managing employees and the onboarding process is no different. There is a lot that goes into preparing a new hire and each business will handle this differently. However, when it comes to the technology involved in getting that fresh talent signed up, trained and ready to work, there are a few best practices for employee onboarding that can be used to ensure a smooth transition to the new work environment.

Paperless Onboarding Hiring a new …

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I-9 Compliance for Human Resources Departments

09.11.2012
Human Resources I-9 I-9 Form Compliance Regulations HIPAA ICE Employee Files Electronic Personnel Files Document Management HR Best Practices

The ICE is aggressively auditing businesses to ensure they are compliant with I-9 regulations. Is your HR department prepared in the event of an audit?

The Department of Homeland Security’s (DHS) Bureau of Immigration and Customs Enforcement (ICE) is actively auditing businesses to ensure that they are fully compliant with federal regulations code 8 CFR Part 274a which describes the control of unlawful employment. However, they are not just checking to make sure your company is employing legal workers, but also that your hiring process and required documentation is up to date and compliant with federal standards. Non-compliance of these …

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Contents tagged with human resources

A cloud HR filing system can help Human Resource departments tie together ATS, HRIS and HRM like never before.

Taking your Human Resources department paperless is a challenging yet worthwhile task. Scanning automation can help by converting employee files to electronic format fast.

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

The rise in cloud technology has made collaborating on documents and distributing files securely an easy task. Here's how to take your employee handbook online.

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Large organizations have a tough time managing HR information between multiple office locations. Cloud HR can help.

Bringing in a new employee generates A LOT of paperwork! Many organizations are now reviewing paperless onboarding solutions to help ease the pain.

Paper files are tough to manage. All too often they get misfiled, misplaced or even lost. Electronic personnel files make HR file management easy.

HR departments are moving towards paperless employee files to streamline workflows and keep employee information organized.

HR management is not always as easy as using one comprehensive HRMS. Employee file systems are gaining popularity in HR for maintaining employee files more effectively and increasing on-boarding efficiency.

Paperless Employee Files Provide Instant Document Retrieval

Human Resource departments handle a lot of important information that needs to be managed appropriately. These best practices utilize today's technology to file personnel documents safely and efficiently.

Paper employee files can get disorganized very quickly. Making the transition to digital format is easy, but may seem a little scary at first. Here are some tips on how to convert to electronic personnel files.

Paperless employee files can help streamline HR tremendously, but the transition can seem overwhelming at the start. Use these 5 tips when considering filing solutions for your department.

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

Storing employee files in paper format can cause your organization serious problems. By switching to a paperless employee filing solution you can eliminate risk and the recursive costs of paper filing - all at the same time.

Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.

The ICE is aggressively auditing businesses to ensure they are compliant with I-9 regulations. Is your HR department prepared in the event of an audit?