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Contents tagged with human resources

Conquer Context Switching with an HR Digital Employee Document Management System

02.13.2023
human resources digital strategy HR Tech HR Compliance Centralizing HR records employee files electronic filing document management electronic employee filing system Context switching Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Automation Solutions for Streamlining HR Operations

In the modern workplace, it can be challenging for Human Resources to keep up with the ever-changing needs of their employees. It's not uncommon for HR professionals to be pulled in multiple directions, managing various tasks related to employee onboarding, record compliance, and training. In the past, these tasks have been managed with paper documents and filing cabinets, but as organizations become more digital, an electronic employee document management system can help HR battle context …

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4 Advantages of an Electronic Employee Filing System for 2023

12.12.2022
human resources digital strategy HR Tech HR Compliance employee files electronic filing document management electronic employee filing system seamless integrations Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Discover the Top Benefits of Upgrading Your HR Employee Document Management Solution for the New Year

Managing HR employee files with outdated and manual paper-based filing systems can be exhausting, and it takes valuable time away from focusing on core business goals. By adopting a digital employee document management solution and automating processes, you improve workflow efficiencies and can create an entirely paperless employee records management lifecycle.

With the New Year just around the corner, now is an ideal time to rethink your HR document management strategy so you can get a jump …

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DynaFile teams up with integration gurus TopBloc to simplify Workday document management

11.02.2022
human resources digital strategy audit Compliance employee files electronic filing document management approval workflows retention schedules role-based access seamless integrations Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Seamlessly connect your Workday HCM data to DynaFile and Streamline HR workflows.

Human Resources document management is a tremendous responsibility, so having an effective electronic filing solution for HR is critical. Even with a powerful HCM like Workday, employee files can be tricky to locate, and keeping employee records up-to-date and compliant can be extremely tedious. When you need to produce important documents for an audit, HR should have immediate access to the files they need.

Seamless Integrations to Streamline WorkflowsTo address these challenges of managing …

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Recession-Proof Your Organization with Document Management Automation

08.16.2022
human resources digital strategy Compliance Employee Records Security cloud software employee files electronic filing document management secure filing digitize digital transformation paperless employee files go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding Recession-Proof recession Document Management Automation

How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

As we face the current economic downturn, with inflation running at its highest level in more than 40 years and the strong possibility of an upcoming recession, many organizations are turning to investments in digital transformation to brace for uncertain times.

Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.

Here is a look at how …

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Post-Pandemic Data Breach Lesson 101

06.09.2022
human resources digital strategy data breach Compliance Employee Records Security cloud software employee files record retention electronic filing document management secure filing digitize digital transformation paperless employee files go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding

Maintaining Compliance & Employee Records Security While Working Remotely

Recent news of the Supreme Court of the United States Data Leak has only strengthened the argument that companies behind the times on security measures put themselves at risk of exposing proprietary information to the public. As businesses navigate the new working environment in post-pandemic times, they should closely look at the systems and policies in place regarding handling sensitive employee records.

Think about how many confidential employee files your HR department processes. Each …

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In the Era of the Great Resignation, Onboarding Automation can be a Key Strategy for Building an Engaged Workforce.

04.27.2022
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize great resignation burnout burnout prevention digital transformation paperless employee files great rethink great reshuffle great retention great burnout go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding engaged workforce

With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

The Great ResignationIt has been almost a year since Anthony Klotz, a psychologist, and professor of business administration at Texas A&M University, coined the now-famous phrase when he said, "the great resignation is coming." His prediction still holds up based on government statistics, with a U.S. quit rate of at least 4 million people leaving their jobs each month since July 2021. Likewise, the numbers go the other way, with a staggeringly high rate of new hires in every major industry. …

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Top Benefits of Digitizing HR Employee Filing in 2022

12.22.2021
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize

Transform your employee filing strategy with a cloud document management system to streamline processes, cut time, and save costs.

Top Benefits of Digitizing HR Employee Filing in 2022Looking to streamline processes, maximize efficiency, and increase productivity? It's no secret that employees work more productively when they aren't weighed down by old-fashioned paper files and can find what they need immediately. As 2022 grows closer, many organizations are looking to improve processes for the coming year. One of the most significant areas to consider is your document management strategy. The following are some of the top …

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Digitize HR Now with Remaining Budgets & Drive Growth in 2022

12.03.2021
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize

Automate your employee file management solution to maximize efficiency and increase performance and productivity in the New Year with year-end budgets.

As the New Year draws ever closer, many HR Leaders scramble to find effective ways to spend their remaining budgets in a way that aligns with their organization's goals for the New Year.

When deciding how to spend those last remaining dollars, it is critical to think strategically about what HR technology will help you reach those 2022 initiatives. Take a moment to list your goals and note any gaps in daily processes that slow down your workflow.

Could you be more effective in the coming …

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7 Tips to Share During Cybersecurity Awareness Month

10.14.2021
human resources digital strategy cloud software employee files record retention electronic filing document management cyber month be cyber smart cybersecurity awareness month secure filing

Steps Individuals and Businesses Can Take to Enhance Their Cybersecurity

National Cybersecurity Awareness Month is back this October for its 18th year to help educate and highlight the importance of cybersecurity. Spearheaded by the Cybersecurity & Infrastructure Security Agency (CISA) and the National Cyber Security Alliance (NCSA), the continued overarching theme is Do Your Part. #BeCyberSmart. By raising awareness through education, the initiative encourages individuals and organizations to take proactive steps to be safe online.

CEOs worldwide have claimed …

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Revamping Your HR Document Management to Comply with COVID-19 Vaccination Requirements

02.09.2021
human resources file management electronic filing employee file management personnel files hr software document cloud covid 19 remote access hr filing system federal vaccination mandates covid vaccine record tracking employee medical record audit employee file compliance

Navigating the Hurdles of Maintaining Employee Records of Vaccination and Testing

On September 9th, the White House issued the COVID-19 Action Plan: Path Out of the Pandemic. The Plan outlines a national strategy that will impose new obligations for employers across the country. Under the Plan, the employee medical records of roughly 100 million workers will need to comply with the new mandates.

Among these measures are:

Mandatory Vaccination or Weekly Testing for All Employers with 100+ Employees

Mandatory Vaccination for Federal Executive Branch Workers and Government …

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2021 HR File Management Goals: Is Your Company Behind The Times?

01.09.2021
human resources file management working from home electronic filing employee file management personnel files hr software document cloud covid 19 remote access hr filing system

COVID-19 presented companies with a multitude of challenges in 2020, exposing process inefficiencies in many areas of business, not the least of which being HR. Is your HR file management strategy keeping up with the times?

When COVID-19 forced many companies to shutter their physical office space and ask their staff to work from home, it changed the way we all do business. In today's increasingly digital world, Human Resources teams are sometimes left behind in the technological landscape and this can significantly impact how effective we can be in our roles.

With a remote workplace now the new norm for many, it begs the question - Is HR keeping up with the times? One critical component that comes up over …

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Optimize Your Digital HR Strategy From Outreach To Exit Interview

12.01.2020
human resources remote working work from home digital strategy cloud software employee files employee onboarding record retention electronic filing document management

Ensure your team has a solid digital HR strategy in place for the remote work environment.

The number of employees working from home has never been higher. With a solid remote HR strategy in place, working from home can be a real game changer for both employees and the organizations they support. When building an online HR strategy it’s important to consider the entire employee lifecycle and make sure each stage has a streamlined digital plan in place.

Outreach

The very first phase of the employee lifecycle begins with someone finding your open positions. Luckily most companies …

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HR Tools For A Successful Work-From-Home Strategy

04.28.2020
human resources work from home document management personnel records cloud software electronic filing system hr file cloud

Working from home when people are your work: How to update workplace processes for HR professionals.

Although certainly in the spotlight since the rise of COVID-19, the need for a successful work-from-home strategy has been on the horizon for years - both out of logistical necessity and employee preference. When managed correctly, remote workers are more productive than their “in office” counterparts while also reporting higher levels of job satisfaction. It's the ultimate win-win.

As you think about your own model, don’t forget to use the tools available to keep teams connected and …

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Access Personnel Files From Anywhere During The Coronavirus Shutdown

03.24.2020
human resources personnel file cloud filing system file management covid 19 coronavirus cloud software hr software hr audit personnel file system

With COVID-19 disrupting business processes across the globe, a secure HR file cloud has become more important than ever. When there is an urgent need to access crucial personnel documents, is your team prepared?

If personnel files are on paper or just difficult to access from outside of the office, now is the time to prioritize HR's file management strategy. Here are a few things to consider when it comes to personnel files and remote access for your HR team during the coronavirus shutdown.

Instant Access

How long does it take to find a specific document for any given employee? What if you're working from home and unable to be in the office? It's crucial to know that HR can reach important …

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Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

03.17.2020
human resources remote access employee files cloud software electronic filing system hr software esignatures online forms document management hr compliance hr audit

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."

"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …

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4 Advantages of a Good Cloud Storage System for Employee Files

03.02.2020
human resources employee files cloud storage electronic filing document management hr software paperless hr filing system

Not all cloud storage software is the same. Choosing a solution that is designed for the complexities of managing employee documentation is key for keeping the HR department running smoothly.

A good cloud storage solution for personnel files should have a huge positive impact on your HR department, but finding the right product can be tricky. Below are the 4 “must haves” that top our list of needs for great document storage software:

1: Increased Productivity

Good HR cloud storage software should make your work life run smoothly by giving you the tools you need to support not just the HR department, but the entire company.

Before investing in a new system, be sure to consider …

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2020 Solutions for Personnel Forms in the HR Department

12.17.2019
human resources 2020 personnel forms digital signature esignature onboarding electronic filing hr software cloud software document management

Are there still gaps in the HR signature process? Use these tips to fine tune your 2020 personnel form process and start next year strong.

Paper forms are still a reality for many professionals in the Human Resources department. Even if some forms can be completed and signed digitally, there is often an opportunity to streamline the process further. Here are a few solutions for personnel forms to get your team ready for 2020.

Custom Templates

One of the most common challenges with your HRIS or Payroll system's "onboarding" module is the limitation on types of forms that can be completed. Many times you are limited to only …

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Updates To Employee Record System Save HR Time

12.03.2019
human resources employee record system hr software paperless electronic filing document management cloud software

Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

It's a good time to think about updating your employee records for next year. Here are a few things you may be missing in your 2020 HR file management strategy.

Simplify Record Audits

Keeping employee records up-to-date and compliant can be extremely tedious. Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically.

When an auditor requests files, there's no need to waste time manually searching through individual …

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Is Your HR File Management Strategy Ready For 2020?

10.22.2019
hr file management human resources hr document management cloud hr software hr file management system paperless hr hr electronic filing

Iron out your HR file management strategy now to start fresh in 2020. Your team will thank you!

Now is a good time to start thinking about your employee files. Are documents easy to find when you are audited? Can teams access the files they need from different locations? Is paper still slowing down your current process? Time to get your HR file management strategy ready for 2020.

Compliant Cloud

Not all 'document clouds' are created equal. Many are simply a storage place that can become a 'virtual junk drawer' instead of an organized, useful system. This can cause compliance …

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HR Document Management Soothes Compliance Concerns for Personnel Forms

09.24.2019
human resources document management hr compliance electronic filing personnel forms onboarding hr software hr audit personnel file audit

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

Maintaining compliant employee records is an important part of any organization. Documentation typically includes onboarding forms, policy acknowledgements, medical information, performance evaluations, credentials, trainings, and more.

The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job. However, with the right HR document management strategy, compliance concerns are a thing of the past. Here are …

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Scan To Cloud Filing Gives HR A Shortcut To Digital When Paper Piles Up

03.19.2019
human resources paperless scan to cloud scanning digitize personnel folder employee record staff file scanning automation cloud software hr software

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

If your Human Resources team is still managing employee files the old fashioned way, you've probably considered going paperless. Digitizing personnel folders brings lasting advantages that streamline HR document management long-term.

A fast and quality-approved process for employee file conversion is critical to ensure a seamless transition. Just as important, though, is providing an efficient HR file management system for after scanning is completed.

Here's where a scan to cloud filing …

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Best Document Management Software of 2019 Updates HR for Big Benefits

01.08.2019
best document management software 2019 document management hr document management document management software document management system human resources hr document management software 2019 hr document management software best hr software

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

As January ramps up, a lot of organizations are looking to improve processes for the coming year. One of the biggest areas to consider is the filing or document management process.

But what exactly should professionals look for in the best document management software? 2019 is here and so is an ever-growing paperless trend. It's a good idea to start with areas of business that deal with the highest volume of paperwork first.

Here's why you should think of the Human Resources team for one …

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HR Forms are Online to Simplify Employee Document Management

11.13.2018
hr forms online employee document management hr document management online employee document management hr filing system onboarding software paperless human resources

With HR forms online, employee document management becomes so much easier. Here's how to streamline your onboarding and other HR forms in the cloud.

Paper can be a real nightmare to deal with, but so can PDF's. Many HR teams are now moving their HR forms online. Employee document management can then easily be centralized for lasting benefits.

Spend less time managing files in the HR department and more time where your attention is needed.

Workflows in the Cloud

If your employees are still completing paper forms or emailing PDF's, you might consider a smoother process. With DocuSign™ and iCIMS™, for example, you can create templates …

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Electronic Employee Files: An HR Filing Solution That Works for You

11.06.2018
human resources electronic employee files hr filing solution paperless hr filing system hr document management electronic filing system hr software

Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

Human Resources professionals have a difficult job managing all of the documentation regarding company employees. On paper, files are impossible to keep track of.

Going digital brings huge benefits, but not all HR filing solutions are the same. Here's what to look for with your electronic employee file strategy.

Paperless Shortcuts

If you're using paper right now, the transition to electronic employee files can seem daunting, but it doesn't have to be.

There are scan-to-cloud filing …

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Paperless Onboarding in 30 Days: How To start Jan 1

10.16.2018
employee onboarding human resources hr software paperless onboarding hr filing system electronic employee files cloud software onboarding software onboarding forms

The employee onboarding process typically generates a lot of paper. Here are a few ways to start employee records paperless January 1st with online forms and cloud filing.

Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age. Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best.

Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

Paperless Onboarding Forms

Going from paper to digital new hire forms is a game changer. Onboarding packets can be reviewed, completed, and …

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HR Files in the Cloud for Smoother Audits, Forms, and Team Access

10.09.2018
human resources cloud document management hr software electronic filing system paperless hr audit onboarding hr forms

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade? You may not realize just how much time your HR team spends managing employee files. Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

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After iCIMS, DynaFile Helps HR Centralize File Management

08.01.2018
human resources iCIMS onboarding hr file management hr filing system iCIMS file management iCIMS filing system hr document management system paperless

DynaFile now connects with iCIMS for automatic filing and easy long-term file management after onboarding.

iCIMS is a popular talent acquisition suite that includes savvy tools for recruiting through onboarding. Now iCIMS users can also tap into the power of DynaFile to streamline HR file management after onboarding.

Connect To iCIMS

DynaFile's integration with iCIMS allows for automatic filing after the onboarding process has been completed. The new hire's folder is automatically created in DynaFile, with all iForms filed in the correct location inside. All of your access rules around …

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Employee Files in the Cloud are Making Document Management Easier for HR

07.31.2018
human resources cloud document management document management system document management solutions hr document management file management system onboarding software hr filing system scanning automation scan to cloud filing

Human Resources professionals are moving towards cloud document management solutions more and more these days for an easier way to administer employee files.

Cloud document management solutions for HR can bring big benefits to the entire team. When HR can spend less time worrying about saving, finding, and keeping track of files - everyone wins.

A good HR file management system will allow your team to consolidate files for easier management while automating redundant processes. This allows HR to focus less on the mundane and more on people-oriented goals. Here are some of the ways to achieve this with an HR filing solution like DynaFile. …

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DocuSign Connects to DynaFile to Streamline HR Forms and File Management

07.26.2018
human resources docusign hr file management docusign filing system hr filing system hr document management system docusign hr paperless human resources filing

DynaFile now connects to DocuSign to automatically file completed HR forms for long-term document management.

DocuSign is a popular way to get onboarding and other HR forms completed digitally. Now DocuSign users can tap into the power of DynaFile to streamline file management after signature.

Connect To DocuSign

DynaFile's integration with DocuSign allows for automatic filing after forms have been completed and signed. Once your DocuSign workflow has finished, the signed forms are automatically saved in the correct location in the employee's folder inside of DynaFile. The best part is that all …

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Summer Filing System Updates Improve Employee Files for HR

07.17.2018
human resources filing system electronic employee files paperless hr software hr filing document management hr audit file management

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

Could your HR files use an update? Summer can be an excellent time to upgrade to a better filing system for the HR team. With lasting benefits like easier audits, access across teams, and best of all - less time filing, you're due for a change.

Centralized Filing

Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …

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The Right Filing Solution Gives Time Back to the HR Team

07.02.2018
human resources filing solutions document management electronic filing electronic employee files scan to cloud filing system for HR

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Is your current filing system holding back your HR team? Whether you're still working with paper or storing files electronically, ensuring a strong file management strategy is key for HR.

Documentation needs to be stored with a high level of organization to comply with regulations like HIPAA, and you must be able to be provide exactly what is requested when audited. Here's how the right HR filing solution can help do that and more to give a huge boost back to the HR team.

Run Smoother …

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How To Switch To Electronic Employee Files This Summer

06.12.2018
electronic employee files human resources paperless scanning employee files scanning onboarding scanning automation scan to cloud

Want to improve file management for the HR team, but intimidated by the process? Here's how to move to electronic employee files fast this summer.

Managing employee files in an organized and compliant way is a critical part of the HR team's responsibilities. Unfortunately, files can be nearly impossible to manage when documents are on paper or spread across different teams, offices, and systems.

An electronic filing system for HR helps to eliminate record silos and centralize file management for lasting benefits. Here's how to switch to electronic employee files this summer and some of the advantages your team will see going forward. …

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Stop Printing After Onboarding: A Paperless HR Strategy That Ties It All Together

06.05.2018
human resources onboarding software electronic filing system document management audit paperless electronic employee files esignature

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

Having a digital onboarding process is becoming the norm, but many companies still wind up printing after signature or end up with documentation silo'ed across different areas. Here's how you can adopt a more paperless strategy to streamline onboarding and file management across the entire HR team.

Online Workflows

A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …

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Is your HR team ready for audit season?

05.30.2018
human resources audit personnel file employee file electronic filing system paperless cloud compliance hipaa document management hr software hr filing system

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance. When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information. Here's how to prepare for an HR audit the easy way using electronic employee files.

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …

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Onboarding Changes Help HR During Summer Hiring Surge

05.15.2018
human resources hr software onboarding software esignature file management electronic filing paperless employee onboarding summer hiring seasonal hiring

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time. This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge.

A lot of HR departments already have a partially digital process in place for onboarding. Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used. Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term.

Here's how a switch in the onboarding and …

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New Filing System for HR Makes Employee File Management Easy

05.01.2018
HR Filing System Electronic Filing System HR Software Human Resources Document Management Paperless Employee Onboarding Onboarding Software Electronic Employee Files

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management. It can be tricky, though, consolidating employee files across locations, departments, systems, and formats. Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team.

Centralized File Management

The ability to remove record silos is a big plus to managing your …

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Onboarding Goes Paperless This Spring to Streamline The HR Office

04.24.2018
human resources hr software employee onboarding onboarding software paperless electronic filing system paperless onboarding electronic onboarding recruiting

Start new hires paperless this spring to streamline onboarding and file management for HR.

Gearing up for a busy hiring season can be exciting and a little bit stressful. If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process.

Are new hires still reviewing, filling out, and signing their forms on paper? Or, maybe they complete those forms digitally, but they are printed afterwards?

Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward. Introducing, paperless …

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HR Now Scans To The Cloud For A Shortcut To Digital Files

02.20.2018
human resources paperless electronic filing system electronic employee files scanning hr software document management record archival hr administration

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files. By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process.

Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

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How HR Can Go Paperless in 30 Days

02.06.2018
human resources electronic employee files employee onboarding hr software onboarding software electronic filing system document management scanning electronic forms esignature

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already? Maybe you've even already tried scanning employee files to a network shared drive. As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system.

The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

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HR Uses Scanning Automation to File Personnel Records in the Cloud

01.30.2018
human resources electronic employee files document management electronic filing system cloud software paperless onboarding audits hr software hr filing system

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Going from paper to electronic employee files can give the HR team a huge boost. And, these days, the switch can be easy with the right tools.

Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

Scanning Automation

Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

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HR Upgrades to Online Files and Forms to Streamline the Whole Department

01.23.2018
human resources onboarding hr software esignature electronic filing system paperless onboarding forms document management cloud software

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not. All over the US and across the world, organizations are switching away from paper. The benefits of electronic employee files and paperless form processes are too big too ignore.

Here are some of the ways going paperless gives time back to Human Resources professionals.

Online Forms

Much of the paper that's kept in employee folders is created from the onboarding process. By having new …

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Easy HR Audits All Year with Cloud Document Management

01.09.2018
human resources hr audit cloud document management document management software document management system cloud software paperless personnel audit file audit

When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

With employee files on paper, HR audits can be an ongoing, stressful situation.

Now that many companies are moving to electronic employee files, it becomes easier to keep track of required forms in staff folders. Much of the traditional audit process can be streamlined using cloud document management for HR.

Here's how HR can have easier audits all year long by switching from paper to cloud document management.

Automatic Reports

With a cloud document management system, HR can …

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The Best Document Management Software for 2018 Takes HR Paperless Fast

01.03.2018
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The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

It can be tricky trying to find the best document management software. 2018 can be the year that the company finally moves away from paper and towards a more efficient electronic filing system. There's only one catch - you need a practical plan to go paperless.

Who produces the most paper?

The best document management software in 2018 will make it easy to optimize teams that produce and manage the most paper, like the Human Resources department. Focus on these areas of business first to …

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HR Starts 2018 Paperless with Electronic Files and Forms

12.19.2017
paperless human resources 2018 electronic employee files employee onboarding cloud software document management electronic filing system

2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

It's that time of the year again. Office life is winding down and staff are thinking about all of the amazing possibilities the new year can bring. Is a more streamlined HR department on your team's wishlist?

Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.

Scan To Cloud Filing

Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …

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Cloud Filing System Keeps iCIMS and DocuSign Onboarding Forms Paperless

12.12.2017
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Stop printing after onboarding! Paperless onboarding solutions like iCIMS and DocuSign connect to HR electronic filing system DynaFile.

Traditional pen-and-paper workflows are going digital these days to give time back to the HR team. One of the big ways Human Resources professionals have started to cut back on paper is by switching to an electronic onboarding process.

Replacing paper with electronic onboarding solutions like iCIMS and DocuSign can significantly streamline the process for everyone involved. But what happens afterwards, when all of the forms have been completed?

It turns out that lots of companies are …

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HR Uses Scan To Cloud Filing System for a Shortcut to Electronic Files

12.05.2017
human resources electronic filing system cloud software document management paperless employee files scanning automation scan to cloud

Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Switching away from paper forms and files to a more digital office environment can happen quicker than you might think. Many times, HR teams can go paperless in 30 days or less with a scan to cloud filing system.

Here's how your Human Resources department can start paperless this January with scan to cloud filing.

Scanning Automation

Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …

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Hit the Ground Running in January with Paperless Files and Forms

11.28.2017
human resources paperless electronic filing employee onboarding document management scanning file conversion paperless onboarding document management system

Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

Has the Human Resources team become a little wary of wrestling paper this year? It might be time to consider making the switch to a paperless HR office.

Moving away from paper towards electronic files and forms can help streamline the entire department. Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days.

Here's how to hit the ground running this January with electronic files and forms.

Paper Conversion Automation

If you want to go …

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Cooking Up a Paperless Plan for HR

11.21.2017
human resources paperless electronic filing system document management cloud software electronic employee files onboarding compliance hr audit

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

This time of year, many companies are looking to switch to electronic files and more paperless processes in the HR department.

With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.

Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.

Scanning Automation

Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …

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Electronic Filing System Helps HR Streamline Employee Document Management

11.14.2017
electronic filing system human resources paperless document management file management system hr software electronic employee files

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Managing employee files on paper can be a huge challenge for the Human Resources department. Critical forms are easily lost or simply misfiled, making them impossible to find in the moment during an audit.

Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.

Here's how companies are leveraging an electronic filing system in HR to streamline …

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3 Simple Steps to Paperless HR

11.07.2017
human resources electronic employee files scanning file conversion electronic filing system document management paperless employee onboarding file audit

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

Have you been considering switching away from paper in the HR department? Human Resources professionals are realizing big benefits by going digital.

These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.

Here are 3 simple steps to paperless HR:

1. Automate Paper File Conversion

Long gone are the days of a tedious, drawn-out scanning process. …

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Don't Be Scared to Make the Move to a Paperless HR Department

10.31.2017
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When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Making the switch from paper to electronic employee files doesn't have to a frightening experience. There are paperless HR solutions available now that make it easy to transition from filing cabinets to a true electronic filing system. Best of all, these systems aren't just an interim solution - they provide robust file management and online workflows to ensure your files stay paperless going forward.

Automate Paper Employee File Conversion

Paperless HR solutions should include an easy way …

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LA Recruiting Lunch and Learn with iCIMS

10.23.2017
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Join our friends at iCIMS for a complimentary lunch in LA 11/15 to discover how to navigate the shifting world of talent acquisition!

Empowered Recruiting Starts Here.

Join our partner, iCIMS on November 15th in Los Angeles for their Lunch and Learn Series; enjoy a complimentary meal, meet their team, and discover how their powerful recruiting software:

Improves recruiting processes

Maximizes the candidate experience

Grows with the TA landscape

Register Now

DynaFile & iCIMS

DynaFile partners with iCIMS to offer an end-to-end paperless solution for HR professionals. Powerful talent acquisition tools land top …

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Electronic Filing for iCIMS and DocuSign

10.17.2017
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Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

These days, paper forms are a thing of the past. For Human Resources professionals, this is fantastic news. Previously paper-intensive processes like employee onboarding or policy acknowledgements can now be completed online. Best of all, forms signed electronically can automatically create the new hire's folder in the cloud and file everything inside. Here's how it works!

Electronic Onboarding Process

With an electronic onboarding process, HR uses digital templates for their forms that can …

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New Paperless HR Project Implements Electronic Employee Files and Onboarding Fast

10.03.2017
electronic employee files onboarding paperless human resources electronic filing system document management hr software personnel files audit compliance

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Moving away from paper sounds very tempting to many Human Resources professionals. Managing all of the forms and other employee-related documents across an entire workforce can be a serious challenge on paper.

When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.

Going paperless can …

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How Paper Slowly Suffocates HR

09.26.2017
human resources electronic employee files document management paperless electronic filing system cloud software audit disaster recovery onboarding

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

Raise your hand if you like dealing with paper! Well, I'm not surprised at the lack of enthusiasm on this subject. Human Resources professionals deal with a ton of paper and keeping it all organized can be an incredible challenge.

Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …

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How Water-Tight is HR's Disaster Recovery Plan?

09.19.2017
human resources compliance disaster recovery electronic employee files cloud paperless electronic filing system document management hurricane harvey hurricane irma

In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

In the wake of Hurricanes Harvey and Irma, companies are taking a closer look at their file management processes. The Human Resources office is one spot where a natural disaster can cause serious damage. It's critical for HR to have a strong disaster recovery plan in place as it seems that these days, we should expect the unexpected.

The Challenge of Paper Files

Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …

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Companies Look to Paperless HR Solutions for Improved Employee File Access

09.12.2017
paperless human resources electronic filing system cloud software compliance document management hr software audit

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Has accessing employee files become a challenge at your organization? It's a problem that is all too common for Human Resources professionals. The speed at which paper files can go from tidy to a disorganized mess is astounding.

Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:

Instant File Retrieval

With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …

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HR Can Now Scan to the Cloud for a Shortcut to Electronic Employee Files

09.06.2017
scan to cloud human resources electronic filing system scanning automation electronic employee files cloud document management onboarding file audit

Scan-to-cloud filing systems are helping HR move to electronic employee files fast!

It's only a matter of time until paper employee files become unmanageable. It seems that no matter how hard the Human Resources team tries to keep folders organized and up-to-date, there is always a missing form or expired document that can get the company in hot water when an audit rolls around.

For an easier way to manage employee files, many HR departments are switching to electronic employee files; the most popular solution being a cloud filing system. These allow your HR, Payroll and …

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Online Onboarding Forms Streamline Human Resources

08.29.2017
employee onboarding online onboarding forms human resources cloud software hr software employee file management esignatures document management

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department. …

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Seasonal Companies Use Paperless HR To Ease Turnover Headaches

08.01.2017
human resources paperless onboarding seasonal case study hr software electronic personnel files electronic filing system document management scanning automation

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

If you're at a seasonal company, you know the Human Resources team is working overtime. Ramping up staffing into the busy season is a huge challenge, but so is keeping track of the files generated going forward. Today, we're looking at a few key points from a paperless HR case study at San Diego Zoo to find out how they were able to benefit from the move away from paper with a mostly seasonal workforce.

Paperless From Day 1

When you're doing a lot of hiring, efficiency is key. There are a lot …

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Employee File Audits Become Stress-Free with Paperless HR Solutions

07.25.2017
human resources document management audit electronic personnel files electronic filing system cloud software hr audit workflow online forms

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

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Electronic Personnel File Project Brings Big Benefits To HR

07.11.2017
electronic personnel files human resources electronic filing system document management cloud paperless hr software onboarding audit

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Human Resources staff have their hands full when it comes to managing all of the paper coming through the department. From onboarding paperwork to ongoing performance appraisals and other documentation that needs to be added to employee folders, there is no shortage of paper-pushing around this office.

Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …

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HR Goes Paperless by Moving Onboarding and Filing to the Cloud

07.06.2017
human resources hr software employee onboarding electronic employee files paperless document management electronic filing system scanning automation scan to cloud

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

If your HR team is thinking about going paperless, you're probably considering a host of software solution options. There are a number of ways to cut back on the amount of paper generating inside the HR department. With a lot of paper being created from the onboarding process, many companies like to focus their attention on new hires first.

If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …

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Give HR The Permanent Paper Vacation They Deserve

06.27.2017
human resources paperless hr software scanning document management electronic employee files hr filing system cloud software scanning automation

Take a shortcut to electronic employee files this summer!

With the summer here, it's time to start thinking about a little rest and relaxation. You deserve a break! With all the paper coming through the HR department, the whole team could probably use a vacation. In fact, why don't we make that a permanent vacation from paper! Here's how you can move to electronic employee files this summer quickly and easily, along with some of the benefits you'll notice once all that paper is out of the way.

Making the Switch Should Be Simple

Scanning your …

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Electronic Onboarding Starts Employee Files Paperless from Day One

06.20.2017
human resources onboarding hr software document management employee onboarding electronic onboarding paperless employee file management

Why print and scan onboarding forms when your employee files can be electronic from the start?

If you're considering taking your HR department paperless, electronic employee onboarding is a great place to start. From general tax forms to company-specific forms and policy acknowledgements, we've all seen how much paper can be generated through the onboarding process.

What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …

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How To Take HR Paperless in 30 Days

06.13.2017
human resources paperless electronic employee files document management hr software electronic filing system file management onboarding

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

The advantages of electronic employee files are clear: instant access, faster filing, easier management across locations, enhanced security, powerful audit reporting, streamlined form-filling and esignature processes, and much more.

Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …

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Paperless Onboarding: Hiring for the Future

05.03.2017
paperless human resources onboarding hr software cloud software electronic filing document management esignatures

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

Hiring can be one of the most complicated parts of running a business. There's so much paperwork. There are applications, tax forms, and numerous things to sign. Can you imagine what it would be like to hire someone without creating or processing a single sheet of paper? It is possible! Paperless onboarding is no longer a dream, it exists. Here are a few notes.

Electronic documents

Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …

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Is Your HR Department Suffering By Using the Wrong File Management Solution?

04.13.2017
file management hr software document management hr filing system employee file system paperless solution human resources

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

If current trends are any indicator, this is an extremely busy year for any large HR department. With Baby Boomers leaving many workplaces in droves and the largely unknown Generation Z entering, human resources departments worldwide must poise themselves for change.

Recent statistics show that about 27% of Millennials are currently in management positions, and experts expect that number to increase to 47% in the coming years. In many ways this seems like a change that should happen since …

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Human Resources Online Filing Cabinet Streamlines Employee File Management

03.28.2017
hr software human resources electronic filing system electronic employee files document management online filing cabinet

An online filing cabinet can help HR departments streamline employee file management.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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Electronic Employee Files Help Protect Employee Information

03.16.2017
electronic employee files electronic filing system human resources cloud software hr software paperless

It can be a challenge to securely manage staff information. Electronic employee files can help!

The HR department is responsible for storing and managing information on your staff. Tax information, emergency contact forms, disciplinary actions, performance reviews and more all need to be securely managed in the employee's folder. It starts to become a challenge when you think about how each employee's information has to be stored and retrieved by the right employees, at the right time. How can you maintain compliance with regulations like HIPAA and keep your employee files secure, yet …

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HR Departments are Loving the Paperless Office Revolution

02.14.2017
Human Resources Cloud Software Document Management Electronic Personnel Files Paperless Electronic Filing System Cloud Document Management Software Onboarding Software

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

It's well known that the Human Resources department has the pleasure of managing a serious amount of paper. Over the years, HR professionals have come up with their own tricks to keep employee documentation stored in a way that makes it accessible to authorized staff, but remains secure and compliant. Unfortunately, when dealing with paper files, it is inevitable that critical documents are lost or misfiled from time to time. These days, most HR offices are moving to electronic personnel files …

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Trending: Paperless HR - Electronic Personnel Files In 2017

11.09.2016
Electronic Personnel Files Human Resources Document Management File Conversion Paperless Software Cloud Software HR Software Scanning Software

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

Back File Conversion

The initial back file conversion process can seem like a nightmare and can seem …

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DynaFile & iCIMS Partner for HR Document Management and Employee Onboarding

08.30.2016
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Paperless HR file management solution joins iCIMS’ growing partner ecosystem.

GREENWOOD VILLAGE, COLORADO - AUGUST 30, 2016

DynaFile, a unique cloud document management system that makes it easy for HR professionals to transition to electronic personnel files, today announced an integration with iCIMS, a leading provider of Software-as-a-Service (SaaS) talent acquisition solutions.

DynaFile, enabling companies to streamline HR by replacing bulky filing cabinets with easy to manage electronic files, now offers an integration into the iCIMS Talent Platform, a suite of …

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How To Take Your Human Resources Department Paperless

07.01.2016
Electronic Onboarding Electronic Personnel Files File Management Human Resources Paperless HR Software Cloud Document Management Scan To Cloud

Going paperless in HR does not have to be a stressful project. Here's how to make the switch quickly and easily.

Dealing with paper documents in HR can be a real nightmare. When bulky filing cabinets start to fill up with overflowing manila folders, it becomes impossible to keep information organized. This makes finding an important document or being prepared for an audit a seriously stressful situation. Because of this, many organizations are making the switch to paperless HR processes like online employee onboarding and electronic personnel files. Here's how to leverage paperless HR software to …

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How To Have a Successful HR Scanning Project

04.18.2016
Document Imaging Document Scanning Paperless Human Resources File Management Paperless HR HR Tech Electronic Employee Files Electronic Filing System

Taking your Human Resources department paperless can seem daunting, but it doesn't have to be. Here's how to have a successful HR scanning project.

Paper files are inherently tough to deal with. They take up a ton of space in the office, they are nearly impossible to find when you need them, and they can take up a majority of staff's time to manage and keep organized.

Due to the numerous inefficiencies involved with handling paper documents, many Human Resource departments are switching to electronic personnel files. The challenge is coming up with a paperless solution that will work for you and your HR team.

Here's how to have a success …

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3 Easy Tips to Streamline HR with Electronic Personnel Files

04.12.2016
Electronic Employee Files Electronic Personnel Files Employee File Management HR Electronic Filing System HR File Management HR Filing System Human Resources

Keeping your Human Resources department running smoothly can be a real challenge. Electronic personnel files can make a huge difference.

The Human Resources department is a busy place. New employees are constantly being hired and active staff can require just as much assistance. Dealing with all of the paperwork that goes along with working in HR can be seriously challenging. Many companies have moved to electronic personnel files to help manage their HR documents easier. Moving away from paper and towards digital has a number of benefits, but this article will focus on 3 of the biggest. Here’s how electronic personnel files can …

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Break Down Your Record Silos To Improve HR File Management

02.23.2016
Employee Onboarding File Management Software HR Software Human Resources Electronic Personnel Files HR Audit HR File Management Scanning Document Imaging HR Tech

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Managing HR files on paper can be tricky. Because of this, many companies have started to move towards electronic personnel files. However, it is very common for a paperless project to be put on hold or stalled midway due to a variety of reasons. For these companies, HR file management can be a nearly impossible task. When employee information is spread across various HR, Payroll and home-grown systems; files are all of a sudden stored in a mix of filing cabinet folders, computer desktops and …

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Is Paperless HR Software Right for My Company?

02.02.2016
HR Audit File Audit Human Resources HR Software Electronic Personnel Files Document Management HR Tech Paperless HR Filing System Electronic File System

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

As HR technology improves, more and more companies are taking their Human Resource departments paperless. Going paperless can open up a world of unexpected improvements in efficiency and organization. However, moving away from a time-tested system for storing and managing your critical staff information can seem daunting. Will a paperless office work for my HR department? Here are the types of companies that can benefit the most from to paperless HR software.

Paper filing system or network …

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How To Switch to Electronic Personnel Files in 2016

01.14.2016
2016 Paperless HR Software Human Resources Scanning Electronic Personnel Files HR Filing System HR Tech Electronic Onboarding Employee File Management

Human Resource departments across the nation are making the switch to electronic personnel files. Here's how to take your HR files paperless this year.

It's 2016. Is your Human Resources department still managing personnel files the old fashioned way? Managing employee files on paper can be a huge inconvenience that impacts productivity more than you may think. Making the switch to electronic personnel files can bring significant benefits for your HR team and beyond. Here's a quick guide to switching to electronic personnel files in 2016.

Step 1: Paperless HR Goals

What are your paperless goals for HR? It's important to start by thinking …

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Electronic Filing Software Makes Personnel Files Instantly Available To HR

01.01.2016
Document Management Electronic Filing Software Electronic Filing System File Management HR Software Human Resources HR Tech

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

One of the biggest challenges of using a paper filing system is actually keeping the information organized. Filing cabinets that have been in use for a number of years can inevitably become very disorganized. This makes finding files an enormous challenge and keeping track of required documentation in folders becomes impossible.

In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …

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91% of Managers are Unhappy with Your Onboarding Process

10.20.2015
Human Resources Employee Onboarding Paperless Onboarding Electronic Onboarding Employee Onboarding Software Electronic Personnel Files Document Management

Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

Did you know that a recent study by ADP found that only 9% of managers are happy with their organization's onboarding process? That is a dismally low figure from those interacting with your staff on a day-to-day basis. If 91% of managers are unhappy with your onboarding process, just think of how your new-hires feel. The question is, "How can we improve our onboarding process?" The answer may lie with a paperless onboarding solution.

Going paperless improves the onboarding experience.

"The …

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3 Tips for Boosting HR Productivity

10.06.2015
Human Resources HR Software Paperless Software Document Management Onboarding Software Employee Onboarding Electronic Filing System

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

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57% of Turnover Happens in Under a Year

09.15.2015
Human Resources Employee Onboarding Onboarding Software HR Software Electronic Employee Files Document Management

Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

Hiring's a tricky business. There is a delicate balance between getting someone that is perfectly qualified for the position and making sure that person is secure and happy in their new role. This predicament is all too clear in a recent study showing that more than half of new-hires that leave their job will do so within the first year. So, the question becomes, how does the company better retain employees? Or, at the very least, how to make HR as efficient as possible in dealing with turnover? …

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HR Loses Nearly 10% of Personnel Files

09.02.2015
Electronic Personnel Files Human Resources Paperless File Management Lost Files Electronic Filing System Cloud Software

Did you know that 7.5% of HR files are lost? Making the switch to electronic employee files can help put an end to that.

Managing files is a tricky part of any business. It typically involves a lot of shuffling through filing cabinets, a few paper cuts and sometimes a little bit of pulling your hair out. The root of all evil here is the very thing you are trying to manage: paper. The funny part is that nowadays, there is no reason to keep working with paper. With modern electronic filing systems and advanced scanning automation techniques, businesses can now go paperless faster than they ever thought before. Let' …

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Online HR Filing Cabinet Makes Employee File Management Easy

06.18.2015
Human Resources Online Filing Cabinet Cloud Software Document Management Electronic Personnel Files Paperless Software

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

Read More
Online Onboarding Templates Save HR & New Hires A Ton Of Time

04.01.2015
Human Resources Employee Onboarding Onboarding Templates Electronic Onboarding HR Software Onboarding Software Electronic Personnel Files

Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

One of the greatest ways to inspire a new employee is by giving them an incredible onboarding experience. The reason for any electronic onboarding program is to welcome them to your place of business, get them "papered up" and assist them in becoming acclimated to their job as effortlessly as possible.

Employees who have received a smooth onboarding process will feel more confident about joining the team on their first day. They feel more connected to their colleagues and to the company itself. …

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Paperless Onboarding Gives Time Back To HR

03.03.2015
Paperless Onboarding Human Resources Document Management HR Software Onboarding Software Employee Onboarding Electronic Filing System eSignatures

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

Traditionally, HR has been a department that generates and stores an enormous amount of paper. Between hiring, firing, training, and managing employees – and retaining documentation on all of the above – HR has had an ever-increasing amount of paper work to deal with. But advances in technology have enabled easier and more reliable ways to capture and retain the needed documentation. One of the areas that can most benefit from a paperless system is your onboarding process.

Having a formal …

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How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

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Streamline New Hire Paperwork in 2015 with Electronic Onboarding

01.20.2015
Human Resources Electronic Onboarding HR Software Electronic Personnel Files Document Management Employee Onboarding Paperless

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

With so much documentation to review, it can be very easy to skip over an important section or …

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This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

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Paperless Employee Onboarding Eases Growing Pains for Businesses

11.04.2014
Human Resources Employee Onboarding Electronic Onboarding Electronic Personnel Files Paperless Document Management Electronic Filing System Employee File Management

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

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Trick Or Treat! How To Be Prepared For An HR Audit

11.01.2014
Human Resources HR Audit Personnel File Audit Compliance HIPAA HR Software Electronic Personnel Files Document Management

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit.

Slay The Paper Demon

One of the best things you can do for your HR …

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Paperless Filing For HR Helps Companies Cut Costs & Boost Efficiency

10.10.2014
Paperless Filing Human Resources HR Software Electronic Filing System Document Management Software Paperless HR Filing System Scan To Cloud Filing

Human Resources doesn't have to be the "tree killing department". Paperless filing for HR is helping companies cut costs and boost efficiency.

Human Resources typically goes through a ton of paper. With all of the paperwork generated for hiring and onboarding new employees, it's no wonder that sometimes administrative tasks grind to a halt. Today, things are changing. With the growing popularity of paperless systems, HR departments can now streamline document processing and become more efficient without driving up costs.

Paperless filing for HR just makes sense. You see, paper-based systems are costly in a lot of ways. First, there's …

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Paperless HR: Work Smarter Not Harder

09.30.2014
Human Resources Paperless HR Software HR Tech Document Management Scanning Automation Scan To Cloud Electronic Filing System Electronic Personnel Files

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

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Barcode Recognition Helps HR Go Paperless Fast

09.24.2014
Human Resources File Conversion Electronic Personnel Files Document Management Electronic Filing System Scanning Automation Barcode Recognition

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Going paperless is a very appealing idea for many organizations. Making the switch can help a department operate much more efficiently, save money and reduce our impact on the environment. The only issue is, how do you get there without pulling your hair out? HR has been storing employee files in paper format for over a decade. Manually scanning each individual document inside an employee's folder, finding the correct digital location to save it and then hoping that you're using the right …

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Employee File System: Now HR Can Consolidate With Compliance

08.12.2014
Employee File System Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

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Online Forms & eSignatures Give HR Paperless Onboarding Solution

07.31.2014
Human Resources Paperless Employee Onboarding Electronic Personnel Files eSignatures DocuSign Document Management Electronic Filing System

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Hiring a new employee entails a ton of paperwork. Tax forms, acknowledgements, agreements - along with various other documentation must all be reviewed and filled out by your new hire before they officially join the team. This can create quite the headache for employees in your Human Resources department.

A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …

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Online HR Software: Employee File Management on a Whole New Level

07.24.2014
Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software Cloud Software

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

The initial decision to go paperless may be difficult for HR directors …

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Electronic Filing System Helps HR Manage Employee Files

07.01.2014
Human Resources HR Software HR Tech Electronic Filing System Electronic Personnel Files HR File System Document Management Cloud Document Management Scanning

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets …

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HR Tech: How To Keep Employee Files Organized

06.17.2014
How To Electronic Personnel Files Human Resources Document Management Electronic Filing System Paperless Software Cloud Software File Conversion

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

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Contents tagged with human resources

Automation Solutions for Streamlining HR Operations

Discover the Top Benefits of Upgrading Your HR Employee Document Management Solution for the New Year

Seamlessly connect your Workday HCM data to DynaFile and Streamline HR workflows.

How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

Maintaining Compliance & Employee Records Security While Working Remotely

With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

Transform your employee filing strategy with a cloud document management system to streamline processes, cut time, and save costs.

Automate your employee file management solution to maximize efficiency and increase performance and productivity in the New Year with year-end budgets.

Steps Individuals and Businesses Can Take to Enhance Their Cybersecurity

Navigating the Hurdles of Maintaining Employee Records of Vaccination and Testing

COVID-19 presented companies with a multitude of challenges in 2020, exposing process inefficiencies in many areas of business, not the least of which being HR. Is your HR file management strategy keeping up with the times?

Ensure your team has a solid digital HR strategy in place for the remote work environment.

Working from home when people are your work: How to update workplace processes for HR professionals.

With COVID-19 disrupting business processes across the globe, a secure HR file cloud has become more important than ever. When there is an urgent need to access crucial personnel documents, is your team prepared?

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Not all cloud storage software is the same. Choosing a solution that is designed for the complexities of managing employee documentation is key for keeping the HR department running smoothly.

Are there still gaps in the HR signature process? Use these tips to fine tune your 2020 personnel form process and start next year strong.

Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

Iron out your HR file management strategy now to start fresh in 2020. Your team will thank you!

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

A quick switch to digital and lasting ROI are important when taking HR paperless. Here's how scan to cloud filing systems provide a powerful paperless HR solution.

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

With HR forms online, employee document management becomes so much easier. Here's how to streamline your onboarding and other HR forms in the cloud.

Employee files tough to manage? Here's how to setup an HR filing solution that works for you by using electronic employee files.

The employee onboarding process typically generates a lot of paper. Here are a few ways to start employee records paperless January 1st with online forms and cloud filing.

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

DynaFile now connects with iCIMS for automatic filing and easy long-term file management after onboarding.

Human Resources professionals are moving towards cloud document management solutions more and more these days for an easier way to administer employee files.

DynaFile now connects to DocuSign to automatically file completed HR forms for long-term document management.

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Want to improve file management for the HR team, but intimidated by the process? Here's how to move to electronic employee files fast this summer.

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

If you work with a highly seasonal workforce, you already know the challenges of peak hiring time. This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge.

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Start new hires paperless this spring to streamline onboarding and file management for HR.

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

The best document management systems for 2018 will be cloud software that makes it easy to take the Human Resources team paperless fast.

2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

Stop printing after onboarding! Paperless onboarding solutions like iCIMS and DocuSign connect to HR electronic filing system DynaFile.

Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Join our friends at iCIMS for a complimentary lunch in LA 11/15 to discover how to navigate the shifting world of talent acquisition!

Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Scan-to-cloud filing systems are helping HR move to electronic employee files fast!

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

Take a shortcut to electronic employee files this summer!

Why print and scan onboarding forms when your employee files can be electronic from the start?

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

An online filing cabinet can help HR departments streamline employee file management.

It can be a challenge to securely manage staff information. Electronic employee files can help!

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Paperless HR file management solution joins iCIMS’ growing partner ecosystem.

Going paperless in HR does not have to be a stressful project. Here's how to make the switch quickly and easily.