Contents tagged with employee onboarding

• Recession-Proof Your Organization with Document Management Automation

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  08.16.2022

  human resourcesdigital strategyComplianceEmployee Records Securitycloud softwareemployee fileselectronic filingdocument managementsecure filingdigitizedigital transformationpaperless employee filesgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboardingRecession-ProofrecessionDocument Management Automation

  How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

  As we face the current economic downturn, with inflation running at its highest level in more than 40 years and the strong possibility of an upcoming recession, many organizations are turning to investments in digital transformation to brace for uncertain times. 

  Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.

  Here is a look at how …

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• Post-Pandemic Data Breach Lesson 101

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  06.09.2022

  human resourcesdigital strategydata breachComplianceEmployee Records Securitycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingdigitizedigital transformationpaperless employee filesgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboarding

  Maintaining Compliance & Employee Records Security While Working Remotely

  Recent news of the Supreme Court of the United States Data Leak has only strengthened the argument that companies behind the times on security measures put themselves at risk of exposing proprietary information to the public. As businesses navigate the new working environment in post-pandemic times, they should closely look at the systems and policies in place regarding handling sensitive employee records.

  Think about how many confidential employee files your HR department processes. Each …

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• In the Era of the Great Resignation, Onboarding Automation can be a Key Strategy for Building an Engaged Workforce.

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  04.27.2022

  human resourcesdigital strategycloud softwareemployee filesrecord retentionelectronic filingdocument managementsecure filingyear-end budgetdigitizegreat resignationburnoutburnout preventiondigital transformationpaperless employee filesgreat rethinkgreat reshufflegreat retentiongreat burnoutgo paperlessemployee onboardingelectronic employee onboardingnew hiresseamless integrationsautomated onboardingengaged workforce

  With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

  The Great ResignationIt has been almost a year since Anthony Klotz, a psychologist, and professor of business administration at Texas A&M University, coined the now-famous phrase when he said, "the great resignation is coming." His prediction still holds up based on government statistics, with a U.S. quit rate of at least 4 million people leaving their jobs each month since July 2021. Likewise, the numbers go the other way, with a staggeringly high rate of new hires in every major industry. …

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• Optimize Your Digital HR Strategy From Outreach To Exit Interview

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  12.01.2020

  human resourcesremote workingwork from homedigital strategycloud softwareemployee filesemployee onboardingrecord retentionelectronic filingdocument management

  Ensure your team has a solid digital HR strategy in place for the remote work environment.

  The number of employees working from home has never been higher. With a solid remote HR strategy in place, working from home can be a real game changer for both employees and the organizations they support. When building an online HR strategy it’s important to consider the entire employee lifecycle and make sure each stage has a streamlined digital plan in place.

  Outreach

  The very first phase of the employee lifecycle begins with someone finding your open positions. Luckily most companies …

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• Paperless Onboarding in 30 Days: How To start Jan 1

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  10.16.2018

  employee onboardinghuman resourceshr softwarepaperless onboardinghr filing systemelectronic employee filescloud softwareonboarding softwareonboarding forms

  The employee onboarding process typically generates a lot of paper.  Here are a few ways to start employee records paperless January 1st with online forms and cloud filing. 

  Paper forms, PDF email attachments, and faxes are a tough way to start a new employee file in the digital age.  Organizations that experience a lot of growth, have a highly seasonal workforce, or tend to see a lot of turnover know the struggle best. 

  Here's how to take HR paperless for 2019 to improve onboarding and file management for your HR team.

  Paperless Onboarding Forms

  Going from paper to digital new hire forms is a game changer.  Onboarding packets can be reviewed, completed, and …

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• Onboarding Changes Help HR During Summer Hiring Surge

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  05.15.2018

  human resourceshr softwareonboarding softwareesignaturefile managementelectronic filingpaperlessemployee onboardingsummer hiringseasonal hiring

  If you work with a highly seasonal workforce, you already know the challenges of peak hiring time.  This year, many companies are making a change to their onboarding process to give time back to HR during the summer hiring surge. 

  A lot of HR departments already have a partially digital process in place for onboarding.  Unfortunately, emailing PDF's can be a very unreliable way to get forms signed compliantly, and Payroll systems are typically limited to tax forms for the types of documents that can be used.  Either way, after completion, most companies still wind up printing forms and creating a paper file, or use a network file share that can be tough to manage long term. 

  Here's how a switch in the onboarding and …

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• New Filing System for HR Makes Employee File Management Easy

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  05.01.2018

  HR Filing SystemElectronic Filing SystemHR SoftwareHuman ResourcesDocument ManagementPaperlessEmployee OnboardingOnboarding SoftwareElectronic Employee Files

  Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

  Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management.  It can be tricky, though, consolidating employee files across locations, departments, systems, and formats.  Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team. 

  Centralized File Management

  The ability to remove record silos is a big plus to managing your …

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• Onboarding Goes Paperless This Spring to Streamline The HR Office

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  04.24.2018

  human resourceshr softwareemployee onboardingonboarding softwarepaperlesselectronic filing systempaperless onboardingelectronic onboardingrecruiting

  Start new hires paperless this spring to streamline onboarding and file management for HR.

  Gearing up for a busy hiring season can be exciting and a little bit stressful.  If your organization does a lot of seasonal hiring, you may be looking for ways to improve the process. 

  Are new hires still reviewing, filling out, and signing their forms on paper?  Or, maybe they complete those forms digitally, but they are printed afterwards? 

  Nowadays, there's an easier way for new staff to complete their onboarding forms and for HR to manage them going forward.  Introducing, paperless …

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• How HR Can Go Paperless in 30 Days

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  02.06.2018

  human resourceselectronic employee filesemployee onboardinghr softwareonboarding softwareelectronic filing systemdocument managementscanningelectronic formsesignature

  Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

  Ready to get rid of all that paper already?  Maybe you've even already tried scanning employee files to a network shared drive.  As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system. 

  The good new is that there is a quick and easy solution!  Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

  Shortcut To Electronic Files

  The typical scanning process is long and drawn …

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• HR Starts 2018 Paperless with Electronic Files and Forms

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  12.19.2017

  paperlesshuman resources2018electronic employee filesemployee onboardingcloud softwaredocument managementelectronic filing system

  2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

  It's that time of the year again.  Office life is winding down and staff are thinking about all of the amazing possibilities the new year can bring.  Is a more streamlined HR department on your team's wishlist?

  Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.

  Scan To Cloud Filing

  Converting your existing paper files can be a fast and easy process with the right tools.  Scan-to-cloud filing systems allow your team to skip many of steps typically …

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• Hit the Ground Running in January with Paperless Files and Forms

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  11.28.2017

  human resourcespaperlesselectronic filingemployee onboardingdocument managementscanningfile conversionpaperless onboardingdocument management system

  Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

  Has the Human Resources team become a little wary of wrestling paper this year?  It might be time to consider making the switch to a paperless HR office. 

  Moving away from paper towards electronic files and forms can help streamline the entire department.  Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days. 

  Here's how to hit the ground running this January with electronic files and forms. 

  Paper Conversion Automation

  If you want to go …

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• 3 Simple Steps to Paperless HR

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  11.07.2017

  human resourceselectronic employee filesscanningfile conversionelectronic filing systemdocument managementpaperlessemployee onboardingfile audit

  Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

  Have you been considering switching away from paper in the HR department? Human Resources professionals are realizing big benefits by going digital.

  These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.

  Here are 3 simple steps to paperless HR:

  1. Automate Paper File Conversion

  Long gone are the days of a tedious, drawn-out scanning process. …

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• Online Onboarding Forms Streamline Human Resources

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  08.29.2017

  employee onboardingonline onboarding formshuman resourcescloud softwarehr softwareemployee file managementesignaturesdocument management

  Online onboarding forms are helping HR teams streamline employee file management across the entire department.

  The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department.   …

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• HR Goes Paperless by Moving Onboarding and Filing to the Cloud

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  07.06.2017

  human resourceshr softwareemployee onboardingelectronic employee filespaperlessdocument managementelectronic filing systemscanning automationscan to cloud

  Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

  If your HR team is thinking about going paperless, you're probably considering a host of software solution options. There are a number of ways to cut back on the amount of paper generating inside the HR department. With a lot of paper being created from the onboarding process, many companies like to focus their attention on new hires first.

  If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …

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• Electronic Onboarding Starts Employee Files Paperless from Day One

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  06.20.2017

  human resourcesonboardinghr softwaredocument managementemployee onboardingelectronic onboardingpaperlessemployee file management

  Why print and scan onboarding forms when your employee files can be electronic from the start?

  If you're considering taking your HR department paperless, electronic employee onboarding is a great place to start. From general tax forms to company-specific forms and policy acknowledgements, we've all seen how much paper can be generated through the onboarding process.  

  What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …

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• DynaFile & iCIMS Partner for HR Document Management and Employee Onboarding

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  08.30.2016

  Employee OnboardingPartnershipIntegrationTalent AcquisitionHR SoftwareHuman ResourcesFile ManagementElectronic Employee FilesOnboarding SoftwarePaperless

  Paperless HR file management solution joins iCIMS’ growing partner ecosystem.

  GREENWOOD VILLAGE, COLORADO - AUGUST 30, 2016

  DynaFile, a unique cloud document management system that makes it easy for HR professionals to transition to electronic personnel files, today announced an integration with iCIMS, a leading provider of Software-as-a-Service (SaaS) talent acquisition solutions.

  DynaFile, enabling companies to streamline HR by replacing bulky filing cabinets with easy to manage electronic files, now offers an integration into the iCIMS Talent Platform, a suite of …

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• Paperless Onboarding: Stop Printing New Hire Paperwork

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  05.26.2016

  Electronic Filing SystemHR File SystemElectronic OnboardingElectronic Personnel FilesEmployee File ManagementEmployee OnboardingHR SoftwarePaperless

  Many HR departments use onboarding software to get their new hire paperwork filled out electronically, but still wind up printing forms out once they are completed.

  Many of the documents stored in an employee's folder are generated directly from the onboarding process once they have been hired. For this reason, employee onboarding software has become extremely popular for Human Resources departments. Unfortunately, there are still a huge number of companies that will print onboarding packets once they have been completed and electronically signed online. This is a huge pain in the neck for HR because personnel files are a serious challenge to manage on …

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• Break Down Your Record Silos To Improve HR File Management

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  02.23.2016

  Employee OnboardingFile Management SoftwareHR SoftwareHuman ResourcesElectronic Personnel FilesHR AuditHR File ManagementScanningDocument ImagingHR Tech

  HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

  Managing HR files on paper can be tricky. Because of this, many companies have started to move towards electronic personnel files. However, it is very common for a paperless project to be put on hold or stalled midway due to a variety of reasons. For these companies, HR file management can be a nearly impossible task. When employee information is spread across various HR, Payroll and home-grown systems; files are all of a sudden stored in a mix of filing cabinet folders, computer desktops and …

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• 91% of Managers are Unhappy with Your Onboarding Process

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  10.20.2015

  Human ResourcesEmployee OnboardingPaperless OnboardingElectronic OnboardingEmployee Onboarding SoftwareElectronic Personnel FilesDocument Management

  Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

  Did you know that a recent study by ADP found that only 9% of managers are happy with their organization's onboarding process? That is a dismally low figure from those interacting with your staff on a day-to-day basis. If 91% of managers are unhappy with your onboarding process, just think of how your new-hires feel. The question is, "How can we improve our onboarding process?" The answer may lie with a paperless onboarding solution.

  Going paperless improves the onboarding experience.

  "The …

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• 3 Tips for Boosting HR Productivity

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  10.06.2015

  Human ResourcesHR SoftwarePaperless SoftwareDocument ManagementOnboarding SoftwareEmployee OnboardingElectronic Filing System

  Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

  Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

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• 57% of Turnover Happens in Under a Year

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  09.15.2015

  Human ResourcesEmployee OnboardingOnboarding SoftwareHR SoftwareElectronic Employee FilesDocument Management

  Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

  Hiring's a tricky business. There is a delicate balance between getting someone that is perfectly qualified for the position and making sure that person is secure and happy in their new role. This predicament is all too clear in a recent study showing that more than half of new-hires that leave their job will do so within the first year. So, the question becomes, how does the company better retain employees? Or, at the very least, how to make HR as efficient as possible in dealing with turnover? …

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• Online Onboarding Templates Save HR & New Hires A Ton Of Time

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  04.01.2015

  Human ResourcesEmployee OnboardingOnboarding TemplatesElectronic OnboardingHR SoftwareOnboarding SoftwareElectronic Personnel Files

  Online onboarding can really improve a hiring process. Take a look at how online onboarding templates can save you a ton of time.

  One of the greatest ways to inspire a new employee is by giving them an incredible onboarding experience. The reason for any electronic onboarding program is to welcome them to your place of business, get them "papered up" and assist them in becoming acclimated to their job as effortlessly as possible.

  Employees who have received a smooth onboarding process will feel more confident about joining the team on their first day. They feel more connected to their colleagues and to the company itself. …

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• Paperless Onboarding Gives Time Back To HR

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  03.03.2015

  Paperless OnboardingHuman ResourcesDocument ManagementHR SoftwareOnboarding SoftwareEmployee OnboardingElectronic Filing SystemeSignatures

  HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

  Traditionally, HR has been a department that generates and stores an enormous amount of paper.  Between hiring, firing, training, and managing employees – and retaining documentation on all of the above – HR has had an ever-increasing amount of paper work to deal with. But advances in technology have enabled easier and more reliable ways to capture and retain the needed documentation. One of the areas that can most benefit from a paperless system is your onboarding process.

  Having a formal …

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• Streamline New Hire Paperwork in 2015 with Electronic Onboarding

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  01.20.2015

  Human ResourcesElectronic OnboardingHR SoftwareElectronic Personnel FilesDocument ManagementEmployee OnboardingPaperless

  Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

  Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

  With so much documentation to review, it can be very easy to skip over an important section or …

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• Paperless Employee Onboarding Eases Growing Pains for Businesses

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  11.04.2014

  Human ResourcesEmployee OnboardingElectronic OnboardingElectronic Personnel FilesPaperlessDocument ManagementElectronic Filing SystemEmployee File Management

  Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

  Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

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• Online Forms & eSignatures Give HR Paperless Onboarding Solution

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  07.31.2014

  Human ResourcesPaperlessEmployee OnboardingElectronic Personnel FileseSignaturesDocuSignDocument ManagementElectronic Filing System

  Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

  Hiring a new employee entails a ton of paperwork. Tax forms, acknowledgements, agreements - along with various other documentation must all be reviewed and filled out by your new hire before they officially join the team. This can create quite the headache for employees in your Human Resources department. 

  A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …

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• HR Tech: Employee Onboarding Best Practices

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  07.11.2013

  Human ResourcesEmployee OnboardingBest PracticesHR TechHR SoftwareElectronic OnboardingOnboarding SoftwarePaperless OnboardingDocument ManagementCloud Software

  Looking for a way to streamline your onboarding process? Combine these technology best practices to save time, money and frustration.

  Every company has their own style when it comes to managing employees and the onboarding process is no different. There is a lot that goes into preparing a new hire and each business will handle this differently. However, when it comes to the technology involved in getting that fresh talent signed up, trained and ready to work, there are a few best practices for employee onboarding that can be used to ensure a smooth transition to the new work environment.

  Paperless Onboarding Hiring a new …

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