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Contents tagged with HR Audit

Access Personnel Files From Anywhere During The Coronavirus Shutdown

03.24.2020
human resources personnel file cloud filing system file management covid 19 coronavirus cloud software hr software hr audit personnel file system

With COVID-19 disrupting business processes across the globe, a secure HR file cloud has become more important than ever. When there is an urgent need to access crucial personnel documents, is your team prepared?

If personnel files are on paper or just difficult to access from outside of the office, now is the time to prioritize HR's file management strategy. Here are a few things to consider when it comes to personnel files and remote access for your HR team during the coronavirus shutdown.

Instant Access

How long does it take to find a specific document for any given employee? What if you're working from home and unable to be in the office? It's crucial to know that HR can reach important …

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Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

03.17.2020
human resources remote access employee files cloud software electronic filing system hr software esignatures online forms document management hr compliance hr audit

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."

"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …

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HR Document Management Soothes Compliance Concerns for Personnel Forms

09.24.2019
human resources document management hr compliance electronic filing personnel forms onboarding hr software hr audit personnel file audit

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

Maintaining compliant employee records is an important part of any organization. Documentation typically includes onboarding forms, policy acknowledgements, medical information, performance evaluations, credentials, trainings, and more.

The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job. However, with the right HR document management strategy, compliance concerns are a thing of the past. Here are …

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HR Files in the Cloud for Smoother Audits, Forms, and Team Access

10.09.2018
human resources cloud document management hr software electronic filing system paperless hr audit onboarding hr forms

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Employee files due for an upgrade? You may not realize just how much time your HR team spends managing employee files. Between file requests, audits, and new documentation getting misfiled or silo'd across systems, HR has their hands full.

Moving to employee files to the cloud can save a lot of time in the Human Resources department, but not all filing solutions are created equal. Here are some of the top benefits you should look for.

Smoother Audits

With cloud employee files, your …

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Summer Filing System Updates Improve Employee Files for HR

07.17.2018
human resources filing system electronic employee files paperless hr software hr filing document management hr audit file management

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

Could your HR files use an update? Summer can be an excellent time to upgrade to a better filing system for the HR team. With lasting benefits like easier audits, access across teams, and best of all - less time filing, you're due for a change.

Centralized Filing

Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …

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Easy HR Audits All Year with Cloud Document Management

01.09.2018
human resources hr audit cloud document management document management software document management system cloud software paperless personnel audit file audit

When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

With employee files on paper, HR audits can be an ongoing, stressful situation.

Now that many companies are moving to electronic employee files, it becomes easier to keep track of required forms in staff folders. Much of the traditional audit process can be streamlined using cloud document management for HR.

Here's how HR can have easier audits all year long by switching from paper to cloud document management.

Automatic Reports

With a cloud document management system, HR can …

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Employee File Audits Become Stress-Free with Paperless HR Solutions

07.25.2017
human resources document management audit electronic personnel files electronic filing system cloud software hr audit workflow online forms

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

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Break Down Your Record Silos To Improve HR File Management

02.23.2016
Employee Onboarding File Management Software HR Software Human Resources Electronic Personnel Files HR Audit HR File Management Scanning Document Imaging HR Tech

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Managing HR files on paper can be tricky. Because of this, many companies have started to move towards electronic personnel files. However, it is very common for a paperless project to be put on hold or stalled midway due to a variety of reasons. For these companies, HR file management can be a nearly impossible task. When employee information is spread across various HR, Payroll and home-grown systems; files are all of a sudden stored in a mix of filing cabinet folders, computer desktops and …

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Is Paperless HR Software Right for My Company?

02.02.2016
HR Audit File Audit Human Resources HR Software Electronic Personnel Files Document Management HR Tech Paperless HR Filing System Electronic File System

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

As HR technology improves, more and more companies are taking their Human Resource departments paperless. Going paperless can open up a world of unexpected improvements in efficiency and organization. However, moving away from a time-tested system for storing and managing your critical staff information can seem daunting. Will a paperless office work for my HR department? Here are the types of companies that can benefit the most from to paperless HR software.

Paper filing system or network …

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How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

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Trick Or Treat! How To Be Prepared For An HR Audit

11.01.2014
Human Resources HR Audit Personnel File Audit Compliance HIPAA HR Software Electronic Personnel Files Document Management

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit.

Slay The Paper Demon

One of the best things you can do for your HR …

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Electronic Employee Files Allow HR To Run I-9 Audit Reports Instantly

03.20.2014
Human Resources I9 Form I-9 Audit File Audit HR Audit HR Software Electronic Employee Files Personnel File Audit Personnel Files

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Since 1986, employers have been required to complete and retain a copy of the I-9 (Employment Eligibility Verification Form) for each and every employee. Over the past few years, the threat of being targeted by a federal audit for your I-9 forms has increased immensely. The U.S. Immigration and Customs Enforcement (ICE) launched its new initiative in 2009. Since then, they have yielded a dramatic increase in employer audits, fines and arrests. To avoid costly fines and even jail time, it's …

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Online Employee Files Help HR Avoid Legal Minefield

10.02.2013
Online Employee Files Electronic Personnel Files Employee Records Human Resources Document Management Electronic Filing System Paperless Software HR Audit

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.

"Handling employee records is no longer a minor logistical headache. It's a legal minefield and one little misstep can literally blow your company - and career - away." - Business Management Daily.

What does this mean and how can you avoid it? Well, security is the most lethal bomb that can hit your HR department. Once files are accessed, your ability to protect documents is questioned for a long time. Is that file cabinet secure? If a person is in the file cabinet looking for folder A, how do …

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Contents tagged with HR Audit

With COVID-19 disrupting business processes across the globe, a secure HR file cloud has become more important than ever. When there is an urgent need to access crucial personnel documents, is your team prepared?

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

When HR files in the cloud, employee records become easier to manage. Audits, form processes, and access across teams are all a little smoother.

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

When the team moves from paper employee files to cloud document management, HR audit stress becomes a thing of the past.

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

HR file management can be a tricky situation when information is spread across the organization. Here's how to consolidate for a more streamlined department.

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

I-9 audits conducted by the ICE have increased tremendously over past few years. An electronic employee file system can help HR be ready in the event of an audit.

Keeping personnel records secure and organized is a real challenge with serious consequences. Online employee files can help your HR department avoid a legal minefield.