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Contents tagged with document management

Conquer Context Switching with an HR Digital Employee Document Management System

02.13.2023
human resources digital strategy HR Tech HR Compliance Centralizing HR records employee files electronic filing document management electronic employee filing system Context switching Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Automation Solutions for Streamlining HR Operations

In the modern workplace, it can be challenging for Human Resources to keep up with the ever-changing needs of their employees. It's not uncommon for HR professionals to be pulled in multiple directions, managing various tasks related to employee onboarding, record compliance, and training. In the past, these tasks have been managed with paper documents and filing cabinets, but as organizations become more digital, an electronic employee document management system can help HR battle context …

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4 Advantages of an Electronic Employee Filing System for 2023

12.12.2022
human resources digital strategy HR Tech HR Compliance employee files electronic filing document management electronic employee filing system seamless integrations Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Discover the Top Benefits of Upgrading Your HR Employee Document Management Solution for the New Year

Managing HR employee files with outdated and manual paper-based filing systems can be exhausting, and it takes valuable time away from focusing on core business goals. By adopting a digital employee document management solution and automating processes, you improve workflow efficiencies and can create an entirely paperless employee records management lifecycle.

With the New Year just around the corner, now is an ideal time to rethink your HR document management strategy so you can get a jump …

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DynaFile teams up with integration gurus TopBloc to simplify Workday document management

11.02.2022
human resources digital strategy audit Compliance employee files electronic filing document management approval workflows retention schedules role-based access seamless integrations Document Management Automation Human Resources document management HCM Integrations HRIS Integrations

Seamlessly connect your Workday HCM data to DynaFile and Streamline HR workflows.

Human Resources document management is a tremendous responsibility, so having an effective electronic filing solution for HR is critical. Even with a powerful HCM like Workday, employee files can be tricky to locate, and keeping employee records up-to-date and compliant can be extremely tedious. When you need to produce important documents for an audit, HR should have immediate access to the files they need.

Seamless Integrations to Streamline WorkflowsTo address these challenges of managing …

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Recession-Proof Your Organization with Document Management Automation

08.16.2022
human resources digital strategy Compliance Employee Records Security cloud software employee files electronic filing document management secure filing digitize digital transformation paperless employee files go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding Recession-Proof recession Document Management Automation

How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

As we face the current economic downturn, with inflation running at its highest level in more than 40 years and the strong possibility of an upcoming recession, many organizations are turning to investments in digital transformation to brace for uncertain times.

Leveraging industry-leading HR technology to automate many of our day-to-day tasks can help enterprises address these workforce challenges and allows employees to use their time and skillset more effectively.

Here is a look at how …

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Post-Pandemic Data Breach Lesson 101

06.09.2022
human resources digital strategy data breach Compliance Employee Records Security cloud software employee files record retention electronic filing document management secure filing digitize digital transformation paperless employee files go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding

Maintaining Compliance & Employee Records Security While Working Remotely

Recent news of the Supreme Court of the United States Data Leak has only strengthened the argument that companies behind the times on security measures put themselves at risk of exposing proprietary information to the public. As businesses navigate the new working environment in post-pandemic times, they should closely look at the systems and policies in place regarding handling sensitive employee records.

Think about how many confidential employee files your HR department processes. Each …

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In the Era of the Great Resignation, Onboarding Automation can be a Key Strategy for Building an Engaged Workforce.

04.27.2022
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize great resignation burnout burnout prevention digital transformation paperless employee files great rethink great reshuffle great retention great burnout go paperless employee onboarding electronic employee onboarding new hires seamless integrations automated onboarding engaged workforce

With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

The Great ResignationIt has been almost a year since Anthony Klotz, a psychologist, and professor of business administration at Texas A&M University, coined the now-famous phrase when he said, "the great resignation is coming." His prediction still holds up based on government statistics, with a U.S. quit rate of at least 4 million people leaving their jobs each month since July 2021. Likewise, the numbers go the other way, with a staggeringly high rate of new hires in every major industry. …

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Top Benefits of Digitizing HR Employee Filing in 2022

12.22.2021
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize

Transform your employee filing strategy with a cloud document management system to streamline processes, cut time, and save costs.

Top Benefits of Digitizing HR Employee Filing in 2022Looking to streamline processes, maximize efficiency, and increase productivity? It's no secret that employees work more productively when they aren't weighed down by old-fashioned paper files and can find what they need immediately. As 2022 grows closer, many organizations are looking to improve processes for the coming year. One of the most significant areas to consider is your document management strategy. The following are some of the top …

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Digitize HR Now with Remaining Budgets & Drive Growth in 2022

12.03.2021
human resources digital strategy cloud software employee files record retention electronic filing document management secure filing year-end budget digitize

Automate your employee file management solution to maximize efficiency and increase performance and productivity in the New Year with year-end budgets.

As the New Year draws ever closer, many HR Leaders scramble to find effective ways to spend their remaining budgets in a way that aligns with their organization's goals for the New Year.

When deciding how to spend those last remaining dollars, it is critical to think strategically about what HR technology will help you reach those 2022 initiatives. Take a moment to list your goals and note any gaps in daily processes that slow down your workflow.

Could you be more effective in the coming …

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7 Tips to Share During Cybersecurity Awareness Month

10.14.2021
human resources digital strategy cloud software employee files record retention electronic filing document management cyber month be cyber smart cybersecurity awareness month secure filing

Steps Individuals and Businesses Can Take to Enhance Their Cybersecurity

National Cybersecurity Awareness Month is back this October for its 18th year to help educate and highlight the importance of cybersecurity. Spearheaded by the Cybersecurity & Infrastructure Security Agency (CISA) and the National Cyber Security Alliance (NCSA), the continued overarching theme is Do Your Part. #BeCyberSmart. By raising awareness through education, the initiative encourages individuals and organizations to take proactive steps to be safe online.

CEOs worldwide have claimed …

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Optimize Your Digital HR Strategy From Outreach To Exit Interview

12.01.2020
human resources remote working work from home digital strategy cloud software employee files employee onboarding record retention electronic filing document management

Ensure your team has a solid digital HR strategy in place for the remote work environment.

The number of employees working from home has never been higher. With a solid remote HR strategy in place, working from home can be a real game changer for both employees and the organizations they support. When building an online HR strategy it’s important to consider the entire employee lifecycle and make sure each stage has a streamlined digital plan in place.

Outreach

The very first phase of the employee lifecycle begins with someone finding your open positions. Luckily most companies …

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HR Tools For A Successful Work-From-Home Strategy

04.28.2020
human resources work from home document management personnel records cloud software electronic filing system hr file cloud

Working from home when people are your work: How to update workplace processes for HR professionals.

Although certainly in the spotlight since the rise of COVID-19, the need for a successful work-from-home strategy has been on the horizon for years - both out of logistical necessity and employee preference. When managed correctly, remote workers are more productive than their “in office” counterparts while also reporting higher levels of job satisfaction. It's the ultimate win-win.

As you think about your own model, don’t forget to use the tools available to keep teams connected and …

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Remote Access to Employee Files for HR Teams During the Coronavirus (COVID-19) Pandemic

03.17.2020
human resources remote access employee files cloud software electronic filing system hr software esignatures online forms document management hr compliance hr audit

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Due to the Coronavirus (COVID-19) pandemic affecting the world, the Center for Disease Control and Prevention (CDC) is urging people to practice "Social Distancing."

"Many public schools, libraries, universities, places of worship, and sporting and cultural institutions have shut down for at least the next few weeks. These measures are an attempt to enforce distance between people, a proven way to slow pandemics. Experts have also been urging people to practice voluntary 'social distancing.' …

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4 Advantages of a Good Cloud Storage System for Employee Files

03.02.2020
human resources employee files cloud storage electronic filing document management hr software paperless hr filing system

Not all cloud storage software is the same. Choosing a solution that is designed for the complexities of managing employee documentation is key for keeping the HR department running smoothly.

A good cloud storage solution for personnel files should have a huge positive impact on your HR department, but finding the right product can be tricky. Below are the 4 “must haves” that top our list of needs for great document storage software:

1: Increased Productivity

Good HR cloud storage software should make your work life run smoothly by giving you the tools you need to support not just the HR department, but the entire company.

Before investing in a new system, be sure to consider …

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2020 Solutions for Personnel Forms in the HR Department

12.17.2019
human resources 2020 personnel forms digital signature esignature onboarding electronic filing hr software cloud software document management

Are there still gaps in the HR signature process? Use these tips to fine tune your 2020 personnel form process and start next year strong.

Paper forms are still a reality for many professionals in the Human Resources department. Even if some forms can be completed and signed digitally, there is often an opportunity to streamline the process further. Here are a few solutions for personnel forms to get your team ready for 2020.

Custom Templates

One of the most common challenges with your HRIS or Payroll system's "onboarding" module is the limitation on types of forms that can be completed. Many times you are limited to only …

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Updates To Employee Record System Save HR Time

12.03.2019
human resources employee record system hr software paperless electronic filing document management cloud software

Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

It's a good time to think about updating your employee records for next year. Here are a few things you may be missing in your 2020 HR file management strategy.

Simplify Record Audits

Keeping employee records up-to-date and compliant can be extremely tedious. Simplify your record audits with a system that can track required and expiring documentation in employee folders automatically.

When an auditor requests files, there's no need to waste time manually searching through individual …

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HR Document Management Soothes Compliance Concerns for Personnel Forms

09.24.2019
human resources document management hr compliance electronic filing personnel forms onboarding hr software hr audit personnel file audit

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

Maintaining compliant employee records is an important part of any organization. Documentation typically includes onboarding forms, policy acknowledgements, medical information, performance evaluations, credentials, trainings, and more.

The responsibility of keeping personnel folders compliant usually falls on the shoulders of the human resources team - and it's not an easy job. However, with the right HR document management strategy, compliance concerns are a thing of the past. Here are …

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Best Document Management Software of 2019 Updates HR for Big Benefits

01.08.2019
best document management software 2019 document management hr document management document management software document management system human resources hr document management software 2019 hr document management software best hr software

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

As January ramps up, a lot of organizations are looking to improve processes for the coming year. One of the biggest areas to consider is the filing or document management process.

But what exactly should professionals look for in the best document management software? 2019 is here and so is an ever-growing paperless trend. It's a good idea to start with areas of business that deal with the highest volume of paperwork first.

Here's why you should think of the Human Resources team for one …

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Summer Filing System Updates Improve Employee Files for HR

07.17.2018
human resources filing system electronic employee files paperless hr software hr filing document management hr audit file management

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

Could your HR files use an update? Summer can be an excellent time to upgrade to a better filing system for the HR team. With lasting benefits like easier audits, access across teams, and best of all - less time filing, you're due for a change.

Centralized Filing

Managing files effectively can be near impossible when employee files are disorganized across paper, systems, teams, and offices. It is amazing how big of a boost you can give back to the HR team when file management is …

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The Right Filing Solution Gives Time Back to the HR Team

07.02.2018
human resources filing solutions document management electronic filing electronic employee files scan to cloud filing system for HR

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Is your current filing system holding back your HR team? Whether you're still working with paper or storing files electronically, ensuring a strong file management strategy is key for HR.

Documentation needs to be stored with a high level of organization to comply with regulations like HIPAA, and you must be able to be provide exactly what is requested when audited. Here's how the right HR filing solution can help do that and more to give a huge boost back to the HR team.

Run Smoother …

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Stop Printing After Onboarding: A Paperless HR Strategy That Ties It All Together

06.05.2018
human resources onboarding software electronic filing system document management audit paperless electronic employee files esignature

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

Having a digital onboarding process is becoming the norm, but many companies still wind up printing after signature or end up with documentation silo'ed across different areas. Here's how you can adopt a more paperless strategy to streamline onboarding and file management across the entire HR team.

Online Workflows

A lot of companies have a solution for getting tax forms and other generic onboarding documents filled out digitally. Unfortunately, most companies also have additional …

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Is your HR team ready for audit season?

05.30.2018
human resources audit personnel file employee file electronic filing system paperless cloud compliance hipaa document management hr software hr filing system

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

The HR team is responsible for ensuring employee files are up-to-date and managed with compliance. When an auditor inevitably requests to check on your files, it's critical that HR knows their files are current with all required information. Here's how to prepare for an HR audit the easy way using electronic employee files.

File Audit Reports

With all of your HR files in digital format, keeping track of what's in an employee's folder becomes a lot easier. Long-gone are the days of …

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New Filing System for HR Makes Employee File Management Easy

05.01.2018
HR Filing System Electronic Filing System HR Software Human Resources Document Management Paperless Employee Onboarding Onboarding Software Electronic Employee Files

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Going paperless brings huge benefits for HR like instant file access across teams, smoother onboarding, and easier long-term file management. It can be tricky, though, consolidating employee files across locations, departments, systems, and formats. Here's how a new filing system for HR can make file management easy by eliminating record silos and creating efficiencies for the entire team.

Centralized File Management

The ability to remove record silos is a big plus to managing your …

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HR Now Scans To The Cloud For A Shortcut To Digital Files

02.20.2018
human resources paperless electronic filing system electronic employee files scanning hr software document management record archival hr administration

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

With the introduction of scan-to-cloud filing solutions like DynaFile, Human Resources professionals can now take a shortcut to electronic files. By design, scan-to-cloud systems include scanning automation features that make the conversion of paper files a fast and painless process.

Going forward, streamlined file management gives time back to the HR team in a number of ways. Here's how it works:

Converting Existing Paper

DynaFile gives HR the option to automate the conversion of the …

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How HR Can Go Paperless in 30 Days

02.06.2018
human resources electronic employee files employee onboarding hr software onboarding software electronic filing system document management scanning electronic forms esignature

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

Ready to get rid of all that paper already? Maybe you've even already tried scanning employee files to a network shared drive. As you've probably already found out - it can be a long and frustrating process to get all of your legacy paper files into an electronic filing system.

The good new is that there is a quick and easy solution! Here's how HR can go paperless in 30 days with a scan-to-cloud filing solution.

Shortcut To Electronic Files

The typical scanning process is long and drawn …

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HR Uses Scanning Automation to File Personnel Records in the Cloud

01.30.2018
human resources electronic employee files document management electronic filing system cloud software paperless onboarding audits hr software hr filing system

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Going from paper to electronic employee files can give the HR team a huge boost. And, these days, the switch can be easy with the right tools.

Here's how the Human Resources team can use scanning automation to take a shortcut to electronic employee files and a paperless HR office.

Scanning Automation

Some electronic filing systems have built-in tools designed to make paper conversion quick. Look for these scan-to-cloud filing systems in order to skip many of the steps in traditional …

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HR Upgrades to Online Files and Forms to Streamline the Whole Department

01.23.2018
human resources onboarding hr software esignature electronic filing system paperless onboarding forms document management cloud software

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

Eliminating all of the paper that comes across your desk may seem like an impossible dream, but it's not. All over the US and across the world, organizations are switching away from paper. The benefits of electronic employee files and paperless form processes are too big too ignore.

Here are some of the ways going paperless gives time back to Human Resources professionals.

Online Forms

Much of the paper that's kept in employee folders is created from the onboarding process. By having new …

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HR Starts 2018 Paperless with Electronic Files and Forms

12.19.2017
paperless human resources 2018 electronic employee files employee onboarding cloud software document management electronic filing system

2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

It's that time of the year again. Office life is winding down and staff are thinking about all of the amazing possibilities the new year can bring. Is a more streamlined HR department on your team's wishlist?

Here's how to take your Human Resources office paperless in 30 days to start 2018 off strong.

Scan To Cloud Filing

Converting your existing paper files can be a fast and easy process with the right tools. Scan-to-cloud filing systems allow your team to skip many of steps typically …

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Cloud Filing System Keeps iCIMS and DocuSign Onboarding Forms Paperless

12.12.2017
icims docusign human resources onboarding paperless forms esignature electronic filing document management cloud software

Stop printing after onboarding! Paperless onboarding solutions like iCIMS and DocuSign connect to HR electronic filing system DynaFile.

Traditional pen-and-paper workflows are going digital these days to give time back to the HR team. One of the big ways Human Resources professionals have started to cut back on paper is by switching to an electronic onboarding process.

Replacing paper with electronic onboarding solutions like iCIMS and DocuSign can significantly streamline the process for everyone involved. But what happens afterwards, when all of the forms have been completed?

It turns out that lots of companies are …

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HR Uses Scan To Cloud Filing System for a Shortcut to Electronic Files

12.05.2017
human resources electronic filing system cloud software document management paperless employee files scanning automation scan to cloud

Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Switching away from paper forms and files to a more digital office environment can happen quicker than you might think. Many times, HR teams can go paperless in 30 days or less with a scan to cloud filing system.

Here's how your Human Resources department can start paperless this January with scan to cloud filing.

Scanning Automation

Scan-to-cloud filing systems are a unique type of electronic filing solution. These solutions include scanning automation tools designed to work directly …

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Hit the Ground Running in January with Paperless Files and Forms

11.28.2017
human resources paperless electronic filing employee onboarding document management scanning file conversion paperless onboarding document management system

Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

Has the Human Resources team become a little wary of wrestling paper this year? It might be time to consider making the switch to a paperless HR office.

Moving away from paper towards electronic files and forms can help streamline the entire department. Best of all, with today's paperless HR solutions, most HR departments can go paperless in under 30 days.

Here's how to hit the ground running this January with electronic files and forms.

Paper Conversion Automation

If you want to go …

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Cooking Up a Paperless Plan for HR

11.21.2017
human resources paperless electronic filing system document management cloud software electronic employee files onboarding compliance hr audit

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

This time of year, many companies are looking to switch to electronic files and more paperless processes in the HR department.

With a scan-to-cloud filing solution, taking the HR department paperless fast is all gravy.

Here's how to cook up a paperless plan and move to electronic employee files with all the trimmings.

Scanning Automation

Having the ability to automate the conversion of your existing paper files in-house is a huge benefit. Scanning automation allows your team to scan …

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Electronic Filing System Helps HR Streamline Employee Document Management

11.14.2017
electronic filing system human resources paperless document management file management system hr software electronic employee files

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Managing employee files on paper can be a huge challenge for the Human Resources department. Critical forms are easily lost or simply misfiled, making them impossible to find in the moment during an audit.

Compliance regulations like HIPAA and GDPR require companies to maintain a secure record of this sensitive employee information. These days, it's becoming harder and harder to stay compliant on paper.

Here's how companies are leveraging an electronic filing system in HR to streamline …

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3 Simple Steps to Paperless HR

11.07.2017
human resources electronic employee files scanning file conversion electronic filing system document management paperless employee onboarding file audit

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

Have you been considering switching away from paper in the HR department? Human Resources professionals are realizing big benefits by going digital.

These days, moving to electronic employee files and reducing paper in the HR office is easier than ever. Many companies can streamline the entire HR department in 30 days with a paperless filing solution.

Here are 3 simple steps to paperless HR:

1. Automate Paper File Conversion

Long gone are the days of a tedious, drawn-out scanning process. …

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Don't Be Scared to Make the Move to a Paperless HR Department

10.31.2017
human resources paperless electronic employee files electronic filing system document management cloud software scanning halloween

When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Making the switch from paper to electronic employee files doesn't have to a frightening experience. There are paperless HR solutions available now that make it easy to transition from filing cabinets to a true electronic filing system. Best of all, these systems aren't just an interim solution - they provide robust file management and online workflows to ensure your files stay paperless going forward.

Automate Paper Employee File Conversion

Paperless HR solutions should include an easy way …

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Electronic Filing for iCIMS and DocuSign

10.17.2017
human resources electronic filing system onboarding icims docusign esignature document management recruiting paperless

Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

These days, paper forms are a thing of the past. For Human Resources professionals, this is fantastic news. Previously paper-intensive processes like employee onboarding or policy acknowledgements can now be completed online. Best of all, forms signed electronically can automatically create the new hire's folder in the cloud and file everything inside. Here's how it works!

Electronic Onboarding Process

With an electronic onboarding process, HR uses digital templates for their forms that can …

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New Paperless HR Project Implements Electronic Employee Files and Onboarding Fast

10.03.2017
electronic employee files onboarding paperless human resources electronic filing system document management hr software personnel files audit compliance

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Moving away from paper sounds very tempting to many Human Resources professionals. Managing all of the forms and other employee-related documents across an entire workforce can be a serious challenge on paper.

When you're dealing with a traditional filing cabinet, paper folders and files are easily misfiled, misplaced, crumpled, or accidentally destroyed. This can cause big problems when the HR team needs to produce a file for an audit or at a staff member's request.

Going paperless can …

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How Paper Slowly Suffocates HR

09.26.2017
human resources electronic employee files document management paperless electronic filing system cloud software audit disaster recovery onboarding

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

Raise your hand if you like dealing with paper! Well, I'm not surprised at the lack of enthusiasm on this subject. Human Resources professionals deal with a ton of paper and keeping it all organized can be an incredible challenge.

Unfortunately, paper IS the filing method being used by a huge number of HR departments - simply because it's what they started with back when there was no alternative. After working with paper files for so long, you may not even realize how much time is wasted …

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How Water-Tight is HR's Disaster Recovery Plan?

09.19.2017
human resources compliance disaster recovery electronic employee files cloud paperless electronic filing system document management hurricane harvey hurricane irma

In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

In the wake of Hurricanes Harvey and Irma, companies are taking a closer look at their file management processes. The Human Resources office is one spot where a natural disaster can cause serious damage. It's critical for HR to have a strong disaster recovery plan in place as it seems that these days, we should expect the unexpected.

The Challenge of Paper Files

Paper files can be a real headache to manage. They are easily misfiled, misplaced, crumpled or lost - it is just so easy for filing …

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Companies Look to Paperless HR Solutions for Improved Employee File Access

09.12.2017
paperless human resources electronic filing system cloud software compliance document management hr software audit

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Has accessing employee files become a challenge at your organization? It's a problem that is all too common for Human Resources professionals. The speed at which paper files can go from tidy to a disorganized mess is astounding.

Many companies are now moving to a paperless HR solution to help manage critical employee information. Here are some of the reasons why:

Instant File Retrieval

With a paperless HR solution, your employee files are securely stored in the cloud. Team members from …

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Online Onboarding Forms Streamline Human Resources

08.29.2017
employee onboarding online onboarding forms human resources cloud software hr software employee file management esignatures document management

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

The onboarding process is one that is traditionally full of paper. New employees are required to review, fill out and sign a mountain of paperwork before they can join the team on their first day. Considering the variety of forms and documentation needed to cover different types of staff, the onboarding process can be extremely challenging. These days, more and more companies are moving to an electronic onboarding process to streamline new hire paperwork across the entire HR department. …

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Seasonal Companies Use Paperless HR To Ease Turnover Headaches

08.01.2017
human resources paperless onboarding seasonal case study hr software electronic personnel files electronic filing system document management scanning automation

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

If you're at a seasonal company, you know the Human Resources team is working overtime. Ramping up staffing into the busy season is a huge challenge, but so is keeping track of the files generated going forward. Today, we're looking at a few key points from a paperless HR case study at San Diego Zoo to find out how they were able to benefit from the move away from paper with a mostly seasonal workforce.

Paperless From Day 1

When you're doing a lot of hiring, efficiency is key. There are a lot …

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Employee File Audits Become Stress-Free with Paperless HR Solutions

07.25.2017
human resources document management audit electronic personnel files electronic filing system cloud software hr audit workflow online forms

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

The Human Resources department is responsible for managing quite an extensive document archive. With all of the forms and other documentation that's required to be stored in an employee's folder, it can be a serious challenge keeping it all organized and secure, yet accessible to authorized staff.

Compounding this challenge is the fact that you can be audited at any time to ensure all of this documentation is stored and managed in a compliant way. When your files are stored on paper, it can be …

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Electronic Personnel File Project Brings Big Benefits To HR

07.11.2017
electronic personnel files human resources electronic filing system document management cloud paperless hr software onboarding audit

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Human Resources staff have their hands full when it comes to managing all of the paper coming through the department. From onboarding paperwork to ongoing performance appraisals and other documentation that needs to be added to employee folders, there is no shortage of paper-pushing around this office.

Keeping employee files organized and secure, yet accessible can be a serious challenge when everything is on paper. To combat this, many companies are taking on an electronic personnel file …

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HR Goes Paperless by Moving Onboarding and Filing to the Cloud

07.06.2017
human resources hr software employee onboarding electronic employee files paperless document management electronic filing system scanning automation scan to cloud

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

If your HR team is thinking about going paperless, you're probably considering a host of software solution options. There are a number of ways to cut back on the amount of paper generating inside the HR department. With a lot of paper being created from the onboarding process, many companies like to focus their attention on new hires first.

If all new employees can start their file without the need for any paper, you're off to a pretty good start! It can be a little more difficult to figure …

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Give HR The Permanent Paper Vacation They Deserve

06.27.2017
human resources paperless hr software scanning document management electronic employee files hr filing system cloud software scanning automation

Take a shortcut to electronic employee files this summer!

With the summer here, it's time to start thinking about a little rest and relaxation. You deserve a break! With all the paper coming through the HR department, the whole team could probably use a vacation. In fact, why don't we make that a permanent vacation from paper! Here's how you can move to electronic employee files this summer quickly and easily, along with some of the benefits you'll notice once all that paper is out of the way.

Making the Switch Should Be Simple

Scanning your …

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Electronic Onboarding Starts Employee Files Paperless from Day One

06.20.2017
human resources onboarding hr software document management employee onboarding electronic onboarding paperless employee file management

Why print and scan onboarding forms when your employee files can be electronic from the start?

If you're considering taking your HR department paperless, electronic employee onboarding is a great place to start. From general tax forms to company-specific forms and policy acknowledgements, we've all seen how much paper can be generated through the onboarding process.

What makes it even more difficult is that the process is a always a little different for every company and typically also varies for different types of staff. This can make keeping onboarding forms organized and ready to …

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How To Take HR Paperless in 30 Days

06.13.2017
human resources paperless electronic employee files document management hr software electronic filing system file management onboarding

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

The advantages of electronic employee files are clear: instant access, faster filing, easier management across locations, enhanced security, powerful audit reporting, streamlined form-filling and esignature processes, and much more.

Although the benefits are huge, taking the department paperless can seem like a daunting task to a lot of HR directors, but it doesn't have to be! There are paperless HR solutions that can help automate the conversion of paper to electronic employee files and …

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Cloud Document Management System Saves Staff Time and Frustration

05.17.2017
cloud document management system electronic filing system cloud software document management software document management paperless

Organizations are increasingly turning to cloud document management systems to help staff handle files easier from anywhere.

With physical storage of documents in the workplace, worker productivity is lost due to dealing with poorly organized documents and records. With a user-friendly cloud document management system, productivity increases and employees experience improved job satisfaction. For these reasons and many more, companies are finding that an effective cloud document management system is critical for any area of business.

What is cloud document management?

Document management software replaces your …

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Three Steps To Ease The Transition To An Electronic Filing System

05.11.2017
electronic filing system paperless cloud software document management online filing system

Switching to an electronic filing system can help streamline the entire office. Here's how to get there!

Going paperless is a big step for your organization. Making a switch to an electronic filing system can save time, money and space at your office. Some benefits include instant file access, the ability to report on files that might be missing or expired, enhanced security, and simpler audits. Moving from paper to an electronic filing system does not have to be a challenge, though.

The transition to a paperless system can be made a lot easier by following a few simple steps:

1. What are our …

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The Importance Of Document Indexing

05.09.2017
document management cloud software electronic filing system paperless index metadata online filing

An "indexed" filing system can help streamline document management across the whole office.

The concept of document indexing has a variety of benefits in order to go paperless within your business. Imagine no longer having to sort through papers on your desk or dig through an overflowing filing cabinet to find a document you need. With a few keywords entered into the computer, your team can instantly retrieve the documents they need from anywhere, at any time.

Metadata Indexing

Document indexing is made possible using metadata properties. Metadata is simply "data about data". In …

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Paperless Onboarding: Hiring for the Future

05.03.2017
paperless human resources onboarding hr software cloud software electronic filing document management esignatures

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

Hiring can be one of the most complicated parts of running a business. There's so much paperwork. There are applications, tax forms, and numerous things to sign. Can you imagine what it would be like to hire someone without creating or processing a single sheet of paper? It is possible! Paperless onboarding is no longer a dream, it exists. Here are a few notes.

Electronic documents

Of course, with paperless onboarding, everything happens online. You'll have to upload all of your forms and …

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How To Transition Your Business To Paperless Filing

04.27.2017
paperless filing electronic filing system cloud software document management file management

Making the switch to paperless filing doesn't have to be a challenge.

Why are you still fumbling through massive file cabinets and ten-inch thick folders just to find one piece of information? Your business is constantly evolving, and so should your back office. Transitioning your business to go paperless may seem like a hassle, but a paperless filing solution helps make the process quick and easy with two key “scan-to-cloud” tools:

Barcode Recognition

This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …

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Automate Filing By Scanning With Barcodes

04.19.2017
electronic filing scanning scan to cloud scanning automation document imaging document management cloud software paperless

Take a shortcut to electronic documents by using barcodes to automate scanning and filing.

The very last step in winning the battle of paper shuffling is going to electronic, cloud file storage. If you're looking to bring your current paper files to the cloud, you'll need to retrieve them and get them ready for their digital afterlife before you scan them. Filing with barcodes is one of the fastest and most efficient ways to convert a large amount of paper documents to electronic format.

Barcode Cover Sheets

If you're converting thick folders for a specific subject, barcode cover …

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Is Your HR Department Suffering By Using the Wrong File Management Solution?

04.13.2017
file management hr software document management hr filing system employee file system paperless solution human resources

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

If current trends are any indicator, this is an extremely busy year for any large HR department. With Baby Boomers leaving many workplaces in droves and the largely unknown Generation Z entering, human resources departments worldwide must poise themselves for change.

Recent statistics show that about 27% of Millennials are currently in management positions, and experts expect that number to increase to 47% in the coming years. In many ways this seems like a change that should happen since …

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How To Organize Electronic Files Efficiently

04.05.2017
electronic filing system document management how to file organization electronic files productivity

Keeping files organized can be a real challenge. Here are some tips on how to organize electronic files.

Do you often find yourself spending too much time trying to locate a document you need to access or having to help your co-workers find a specific file? If yes, it is time to learn how to organize electronic files.

A good system to organize your electronic files will help your team save valuable time on redundant admin tasks so focus can be put on more important things. Saving and keeping track of business-critical documents becomes quick and easy. The right system can also significant improve …

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Human Resources Online Filing Cabinet Streamlines Employee File Management

03.28.2017
hr software human resources electronic filing system electronic employee files document management online filing cabinet

An online filing cabinet can help HR departments streamline employee file management.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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Scan to Cloud Technology: Why Sooner is Better Than Later

03.22.2017
electronic filing system document management cloud software scanning imaging scan to cloud scanning automation

Scan to the cloud now to save your business time and money down the line.

Scan to cloud technology has evolved along with the advancements in the cloud itself and continues as a benefit to small business and big industries. Let me share a story with you about how it is beneficial to make this move sooner rather than later.

Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …

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How Index Search Benefits Business

03.07.2017
index search document management electronic filing cloud software metadata document management system indexed filing document indexing

Being able to easily find business-critical files is paramount. Index search offers professionals instant document retrieval.

The standard file search on any computer system works in this way: the computer looks at every file in a location and sends matching file names to the user. This system works well if the search user knows the name of the file, but what if you named your file with a typo or don't remember what you called it? It can be a real challenge to find documents that you saved months or even years ago with this scenario. Enter the index search.

Indexed filing systems keep documents stored by categorizing …

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Staffing Agencies Can Keep Up With Demands Using a High-Quality Document Retrieval System

03.02.2017
electronic filing system staffing document management staffing agencies recruiting cloud software

Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

There's no shortage of articles discussing the hottest job skills and latest trends in employment. Some of the qualities and skills that employers look for stay fairly consistent over time; others change or emerge in response to technological developments, economic shifts, and other demands.

One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …

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3 Reasons Why Electronic Filing Systems are the Future of Paperwork

02.22.2017
electronic filing system document management cloud software electronic document management electronic filing cabinet document filing filing software

The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

The emerging digital world is transforming all aspects of society and business; the cloud being the biggest change agent to date. With cloud and mobile computing technologies, paperwork in its traditional form is being reduced and eliminated more and more. In this regard, here are 3 reasons why electronic filing systems are the future of paperwork.

#1. Saves time and money:

The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …

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HR Departments are Loving the Paperless Office Revolution

02.14.2017
Human Resources Cloud Software Document Management Electronic Personnel Files Paperless Electronic Filing System Cloud Document Management Software Onboarding Software

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

It's well known that the Human Resources department has the pleasure of managing a serious amount of paper. Over the years, HR professionals have come up with their own tricks to keep employee documentation stored in a way that makes it accessible to authorized staff, but remains secure and compliant. Unfortunately, when dealing with paper files, it is inevitable that critical documents are lost or misfiled from time to time. These days, most HR offices are moving to electronic personnel files …

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Trending: Paperless HR - Electronic Personnel Files In 2017

11.09.2016
Electronic Personnel Files Human Resources Document Management File Conversion Paperless Software Cloud Software HR Software Scanning Software

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Electronic personnel files have become more and more popular in recent years. The benefits are real - increased efficiency, cost savings and less stress on your staff. So what is holding organizations back from making the switch? With today's electronic filing solutions, there's no excuse not to join the paperless HR revolution! Your office can go paperless in 2017! Here's how it's done.

Back File Conversion

The initial back file conversion process can seem like a nightmare and can seem …

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American Businesses Produce 1.6 Trillion Pieces of Paper In 2016

09.21.2016
Paperless File System Paperless Office Paperless Software Cloud Software Document Management Electronic Filing System

Going paperless has never been easier. Time to think about moving to electronic files.

Traditionally, paper has been a critical piece of the business process. It's difficult for an organization to run smoothly without the ability to record information and share it with colleagues in an effective manner. Issues arise in the office when that information needs to be stored for an extended period of time or needs to be shared quickly with team members in different physical locations. For these reasons, among others, many companies are switching to an electronic filing system for …

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Going Paperless With Scan To Cloud Filing

06.02.2016
Scan To Cloud Document Management Electronic Filing System Scanning Automation Document Imaging Cloud Software Filing Software

Scan to cloud filing is making the transition to the paperless office easier than ever. Here's how.

Changing how your business operates may seem like a scary decision to make, but you'll know when change is necessary. When filing cabinets start to become disorganized and finding important files starts becoming a frustrating experience, its time to consider going digital. Scan to cloud filing is a practical way to take an entire department paperless quickly and easily. By utilizing scanning automation tools that are designed to work directly with a cloud filing system, converting paper files …

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Auto-Filing: 3 Ways it Benefits Your Company

03.01.2016
Document Management Indexed Filing AutoFiling Automatic Filing Document Management System Electronic Filing System Metadata Index

Spending too much time filing and retrieving documents? Time to learn about auto-filing.

Before the information technology revolution, businesses organized themselves around paper files kept in cabinets. These files were organized and accessed by filing clerks; employees whose sole job was to do what we now accomplish with a click of a mouse.

Most businesses let go of their filing clerks and computerized their information systems decades ago. Today, we can all go one step further by auto-filing our business documents directly to the cloud. Automatic filing has a variety of …

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Is Paperless HR Software Right for My Company?

02.02.2016
HR Audit File Audit Human Resources HR Software Electronic Personnel Files Document Management HR Tech Paperless HR Filing System Electronic File System

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

As HR technology improves, more and more companies are taking their Human Resource departments paperless. Going paperless can open up a world of unexpected improvements in efficiency and organization. However, moving away from a time-tested system for storing and managing your critical staff information can seem daunting. Will a paperless office work for my HR department? Here are the types of companies that can benefit the most from to paperless HR software.

Paper filing system or network …

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Electronic Filing Software Makes Personnel Files Instantly Available To HR

01.01.2016
Document Management Electronic Filing Software Electronic Filing System File Management HR Software Human Resources HR Tech

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

One of the biggest challenges of using a paper filing system is actually keeping the information organized. Filing cabinets that have been in use for a number of years can inevitably become very disorganized. This makes finding files an enormous challenge and keeping track of required documentation in folders becomes impossible.

In a bustling Human Resources department, this can be a serious issue. Having the ability to keep personnel information stored in compliance with regulations like …

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91% of Managers are Unhappy with Your Onboarding Process

10.20.2015
Human Resources Employee Onboarding Paperless Onboarding Electronic Onboarding Employee Onboarding Software Electronic Personnel Files Document Management

Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

Did you know that a recent study by ADP found that only 9% of managers are happy with their organization's onboarding process? That is a dismally low figure from those interacting with your staff on a day-to-day basis. If 91% of managers are unhappy with your onboarding process, just think of how your new-hires feel. The question is, "How can we improve our onboarding process?" The answer may lie with a paperless onboarding solution.

Going paperless improves the onboarding experience.

"The …

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3 Tips for Boosting HR Productivity

10.06.2015
Human Resources HR Software Paperless Software Document Management Onboarding Software Employee Onboarding Electronic Filing System

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Human Resource departments are incredibly important to any organization. On any given day, your HR team is working on a variety of responsibilities and dealing with a ton of paperwork. With that much paper-pushing involved, there is a lot of room to make things run smoother. Switching to electronic personnel files can help streamline your existing workflows and save your team serious time and money. Here are 3 simple ways electronic personnel files can help boost productivity across your entire …

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57% of Turnover Happens in Under a Year

09.15.2015
Human Resources Employee Onboarding Onboarding Software HR Software Electronic Employee Files Document Management

Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

Hiring's a tricky business. There is a delicate balance between getting someone that is perfectly qualified for the position and making sure that person is secure and happy in their new role. This predicament is all too clear in a recent study showing that more than half of new-hires that leave their job will do so within the first year. So, the question becomes, how does the company better retain employees? Or, at the very least, how to make HR as efficient as possible in dealing with turnover? …

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Keep Your Important Documents Secure and Out of the Hands of Hackers

06.25.2015
Ransomware Hacker Document Management Cloud Software Electronic Filing System Security Compliance Data Protection Encryption

Experts advise using a cloud document management solution to keep files secure and off of local drives targeted by ransomware.

Hackers make headlines in America yet again. From recent past attacks on Home Depot, Target, and Sony, to the new breach on Anthem Blue Shield, and Ransomware, they're getting in and getting information one way or another. They're going after files, credit card numbers, social security numbers, emails, phone numbers, entire computers, tax records, income reports, and home addresses. With these new threats, having a secure document management solution in place is key for all businesses.

The new …

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Online HR Filing Cabinet Makes Employee File Management Easy

06.18.2015
Human Resources Online Filing Cabinet Cloud Software Document Management Electronic Personnel Files Paperless Software

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

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City Counsels Embrace Paperless Office To Save Time & Money

04.13.2015
Paperless Office Paperless Software Paperless Filing Electronic Filing System Document Management Paperless File Management

Making the move to a paperless office brings a lot of benefits for an organization. Even city counsels are embracing the change!

Transitioning to a paperless office is something that is very appealing to a lot of organizations. Even government entities are starting to embrace it! The city council of Sidney, Ohio has announced that it is going paperless by converting their paper-based system into a full, electronic data management system. Its members will be using tablets and air cards to connect to the internet to replace physical paperwork. The city expects to save a total of approximately $9,350 per year due to their …

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Paperless Onboarding Gives Time Back To HR

03.03.2015
Paperless Onboarding Human Resources Document Management HR Software Onboarding Software Employee Onboarding Electronic Filing System eSignatures

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.

Traditionally, HR has been a department that generates and stores an enormous amount of paper. Between hiring, firing, training, and managing employees – and retaining documentation on all of the above – HR has had an ever-increasing amount of paper work to deal with. But advances in technology have enabled easier and more reliable ways to capture and retain the needed documentation. One of the areas that can most benefit from a paperless system is your onboarding process.

Having a formal …

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How To Go Paperless With Scan To Cloud Filing Software

03.02.2015
How To Go Paperless Paperless Office Electronic Filing Document Management Paperless Filing Document Management System

Scan to cloud document management software helps companies go paperless quickly and easily.

Managing documents on paper can be a very troublesome chore. Paper files become all too easy to lose track of, misfile or damage. Furthermore, finding the right document in your filing cabinet can be a huge pain. Rummaging through drawers of disorganized paper files is never fun.

Due to these and other drawbacks, many companies are moving towards an electronic filing solution. When files are managed in electronic format, they can be stored with a much higher level of organization. This results …

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Electronic Filing System Auto-Files Documents For Better Organization, Quicker Retrieval

02.26.2015
Electronic Filing System Document Management Automatic Filing File Organization Document Retrieval Cloud Software Filing Software

Business today relies on your staff's ability to have quick access to the files they need. An electronic filing system with document indexing is the solution.

Let's start with a simple question: When you have to look-up a file, how long does it take you to track it down? Two minutes? Three minutes? Even more?

If you were a real speed demon and managed to find the file you're looking for in one minute every time, and had to track-down 15 files in a day, you'd be spending two and a half full, 24-hour days a year just tracking-down files. For every additional minute it takes you, that's another 2.5 days per year. Certainly there are better things you …

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How To Be Prepared For An HR Audit

01.28.2015
Human Resources HR Audit File Audit Personnel File Audit Electronic Personnel Files HR Software Document Management Electronic Filing System

HR audits are becoming more and more frequent these days. Are you ready? Here's how to be prepared for an HR audit.

Human Resources audits can be a very uncomfortable experience. Having the Department Of Labor (DOL) or an outside attorney come into your office and request to see your employee files is not something HR staff look forward to. Plus, if you're currently using a paper filing system, it's not easy to know how to be prepared for an HR audit. Taking your employee files paperless is the first step towards a more efficient HR department and better audit preparation. Employee file management software …

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Streamline New Hire Paperwork in 2015 with Electronic Onboarding

01.20.2015
Human Resources Electronic Onboarding HR Software Electronic Personnel Files Document Management Employee Onboarding Paperless

Onboarding paperwork can be frustrating for new hires and HR alike. Streamline it this year with electronic employee onboarding.

Onboarding a new employee creates a lot of paperwork. Before new hires can officially join the team, there is a stack of onboarding documents that they must review, fill out and sign. For many companies, this means a good portion of your new employee's first day is spent tackling these forms with a trusty pen in hand. Completing onboarding packets the old fashioned way can cause problems, though.

With so much documentation to review, it can be very easy to skip over an important section or …

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How To Choose The Best Document Management Software In 2015

01.15.2015
Best Document Management Software Best Business Software Cloud Software Document Management Electronic Filing Paperless Software

The best document management software for your business depends on a variety of factors. Here's how to choose the best document management software in 2015.

Are you looking for the best document management software? Shopping around can be challenging with so many options on the market. The truth is, the best document management software for your company may not be the best solution for another business. There are a variety of factors to think about when browsing different document management solutions.

Here are a few things to consider when evaluating different vendors and trying to find the best document management software in 2015.

Cloud …

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Cloud Filing System Allows For On Demand Document Retrieval

01.02.2015
Cloud Filing System Electronic Filing Cabinet Document Retrieval File Search Document Management Cloud Software

Filing and retrieving documents shouldn't take all day. A cloud filing system can significantly raise productivity and reduce operating costs for your organization.

If your employees don't have the convenience of on demand document retrieval, your business could be suffering. Filing and retrieving paper documents can take up a lot of time. Going paperless with a cloud filing system can help your company significantly enhance productivity and reduce operating costs. Better yet, cloud systems allow staff from different departments or various offices around the country to access the same database for easy collaboration. Let's take a look at some of the …

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This Year HR Is Thankful To Finally Go Paperless

11.25.2014
Employee File Management Human Resources HR Software HR Filing System Electronic Filing System Document Management Electronic Personnel Files Paperless

Stuffed! If your Human Resources department is full of overflowing filing cabinets, it's time to go paperless. Employee file management software can get you there fast.

With the holiday season quickly approaching, many take the time to stop and reflect on what they are most thankful for. If your Human Resources department has made it an initiative to go paperless this year, you can bet your staff are feeling grateful. Although they are somewhat of an office tradition, paper filing systems are tough to manage. It's too easy for documents to get misfiled, lost or even accidentally destroyed - making finding a document a little like finding a needle in a haystack. …

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Paperless Office: Libraries Joining The Digital Revolution

11.24.2014
Paperless Office Education Library Vatican Document Management Electronic Filing System Paperless Filing

Electronic filing systems can help libraries manage information more efficiently and provide learners access from anywhere, at any time.

Libraries have a very important job. They provide access to a knowledge base that helps our society grow smarter and become more innovative. However, maintaining that knowledge base can become problematic if libraries themselves do not embrace innovation. When their texts and other information is stored only in paper format, keeping that documentation organized and accessible can be a huge challenge. Just like any business that involves a great deal of documentation, libraries can also enjoy a …

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Paperless Employee Onboarding Eases Growing Pains for Businesses

11.04.2014
Human Resources Employee Onboarding Electronic Onboarding Electronic Personnel Files Paperless Document Management Electronic Filing System Employee File Management

Companies growing a fast rate put a heavy strain on their Human Resource departments. Paperless employee onboarding can help ease growing pains for thriving businesses.

Growth is a great thing for a company. A healthy, growing organization means more business; and more business means more revenue. When a company grows very quickly, however, they can run into certain snags. For one thing, the Human Resources department gets hit hard. A lot of effort goes into hiring a new employee and much of it is in the form of paperwork. Onboarding a new employee can generate tons of it. That's why paperless employee onboarding has become extremely popular lately. Now HR …

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Trick Or Treat! How To Be Prepared For An HR Audit

11.01.2014
Human Resources HR Audit Personnel File Audit Compliance HIPAA HR Software Electronic Personnel Files Document Management

Human Resource departments get audited constantly, but it doesn't have to be a scary experience. Here's how to be prepared in the event of an HR audit.

HR has a tough job. So much paperwork is created in the department that it can be a real challenge to tame it. Worse yet, Human Resources is one section of business that gets audited constantly. This puts an incredible amount of pressure on HR staff. After all, they are responsible for keeping all employee documentation complete, up to date and compliant with federal regulations. Here's how to be prepared for an HR audit.

Slay The Paper Demon

One of the best things you can do for your HR …

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Physicians Looking Toward Scan To Cloud Systems For EMR Conversion

10.18.2014
EMR EHR Healthcare Patient File Management Physician Filing System Electronic Filing System Document Management File Conversion

With all of the changes hitting the Healthcare industry, physicians are looking toward scan to cloud filing system to convert to EMR.

Healthcare reforms have caused increasing hardships for medical practitioners. Many insurance networks are laying doctors off, and hospitals are now shifting toward paying a fixed salary per year rather than a fee-for-service. Physicians are now leaning toward joining group-practices in conjunction with their hospital employment. Complicating this issue is the Affordable Care Act's required implementation of the ICD-10-CM coding system.

How can DynaFile help physicians during these hectic …

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Getting Started with Cloud Document Management Software

10.16.2014
Cloud Document Management Software Cloud Software Document Management Document Management Software Document Management System How To

Moving your document storage solution to the cloud makes a lot of sense, but can seem overwhelming. Here are 3 steps to getting started with cloud document management.

Cloud document management software is incredibly easy to get started with. It also packs a whopping ROI with tons of time savings and affordable pricing. Perhaps this is why, according to Cisco, in the event of having the capacity to move just one feature to the cloud, 25% of respondents would pick storage - more than any other area. Here are three steps to get started with a migration to a cloud storage solution.

Frequency The first step when migrating data to the cloud is not to simply “send …

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Paperless HR: Work Smarter Not Harder

09.30.2014
Human Resources Paperless HR Software HR Tech Document Management Scanning Automation Scan To Cloud Electronic Filing System Electronic Personnel Files

Did you know? U.S. companies spend an estimated $8 billion per year managing paper. It's time to bring that number down!

Going paperless in your Human Resources department has gotten easier than ever. With the growing popularity of scanning automation tools like barcode recognition and batch processing, the transition to a paperless office can be achieved rather quickly. Scan-to-cloud solutions offer the most benefits as they do not require in-house installations, maintenance or upgrades. Plus, since they're stored in the cloud, employee files can be access securely from anywhere, at any time. We all want to be …

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Barcode Recognition Helps HR Go Paperless Fast

09.24.2014
Human Resources File Conversion Electronic Personnel Files Document Management Electronic Filing System Scanning Automation Barcode Recognition

Barcode recognition is a scanning automation method that is helping Human Resources departments go paperless fast.

Going paperless is a very appealing idea for many organizations. Making the switch can help a department operate much more efficiently, save money and reduce our impact on the environment. The only issue is, how do you get there without pulling your hair out? HR has been storing employee files in paper format for over a decade. Manually scanning each individual document inside an employee's folder, finding the correct digital location to save it and then hoping that you're using the right …

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DynaFile Integrates with DocuSign to Help Enterprises Manage Documents 100% Digitally

08.20.2014
Press Release Document Management Integration API DocuSign eSignatures Cloud Software Online Workflow Cloud Document Management

DocuSign Digital Transaction Management Accelerates Document-Based Processes for Dramatic ROI

DENVER – August 20, 2014 – DynaFile announced the integration of its document management solution with the DocuSign, Inc. (DocuSign®) Digital Transaction Management (DTM) platform to help customers administer end-to-end paper-based processes completely digitally. DocuSign helps organizations achieve their digital transformations for dramatic ROI, increased security and compliance, and better customer experiences by eliminating the hassles, costs and lack of security in printing, faxing, …

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Employee File System: Now HR Can Consolidate With Compliance

08.12.2014
Employee File System Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software

Employee file systems help Human Resource departments consolidate emplo

Keeping employee information organized can be a serious challenge for HR. In order to maintain compliance with a traditional paper-based filing system, most companies wind up keeping 3 - 5 separate folders for each and every employee. Now there's an easier way to keep employee information organized. An employee file system acts as a comprehensive repository for personnel documentation. Now HR can consolidate employee information from paper files, HRIS, ATS, email and electronic documents …

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Online Forms & eSignatures Give HR Paperless Onboarding Solution

07.31.2014
Human Resources Paperless Employee Onboarding Electronic Personnel Files eSignatures DocuSign Document Management Electronic Filing System

Companies waste a lot of time getting new employees "papered up". Now HR can significantly reduce that time by utilizing online forms and esignatures for paperless onboarding.

Hiring a new employee entails a ton of paperwork. Tax forms, acknowledgements, agreements - along with various other documentation must all be reviewed and filled out by your new hire before they officially join the team. This can create quite the headache for employees in your Human Resources department.

A traditional employee onboarding process - and one that many companies still use today - requires a lot of printing, copying, scanning, faxing and pen-to-paper form filling. This process is …

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Online HR Software: Employee File Management on a Whole New Level

07.24.2014
Human Resources Electronic Personnel Files Document Management Electronic Filing System Paperless HR Software Cloud Software

Online HR software can help your company significantly reduce paper and increase efficiency. See how countless other businesses are making the jump to the cloud.

Going paperless is a smart solution for any company’s busy HR department. The addition of online hr software can help streamline your organization in a big way. Suddenly, storing, retrieving and managing employee files becomes easier than you ever thought possible. If you're ready to simplify document processing in your HR department, get ready to join countless other businesses by making the great choice to go paperless.

The initial decision to go paperless may be difficult for HR directors …

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Electronic Filing System Helps HR Manage Employee Files

07.01.2014
Human Resources HR Software HR Tech Electronic Filing System Electronic Personnel Files HR File System Document Management Cloud Document Management Scanning

Paper files can cause a business serious headaches. Human Resource departments are looking towards electronic filing systems to manage employee files more efficiently.

Paper filing has become more or less, extinct. Nowadays, electronic filing systems are a universal trend that only seems to be getting stronger. Organizations utilize electronic filing systems in all industries and departments around the world. Besides saving thousands of trees and reducing your business' carbon footprint, switching to electronic files also saves money and boosts productivity. One such example is the use of electronic filing in Human Resources.

Regulations keep filing cabinets …

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3 Reasons Your Business Should Be Using File Management Software

06.30.2014
File Management Software Electronic Filing System Document Management Cloud Software Paperless File Management System

File management software is helping companies win the paper struggle. Here are 3 reasons why your business should be using it.

Although some more than others, the unfortunate truth about any area of business is that there are a lot of files that need to be dealt with at any given time. What makes matters worse is that many departments in even the most advanced organizations still use antiquated paper filing methods. In today's business world, this can cost a company a significant amount of time and money. Worse yet, as employees struggle to keep up with the pace of business, it becomes less and less of an initiative to …

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Barcode Scanning Converts Entire Folder To Electronic Files

06.26.2014
Barcode Scanning Electronic Filing File Conversion Paperless Software Barcode Processing Barcode Filing Document Management Scan To Cloud Scanning Automation

Barcode scanning can be used to help your company go paperless. Barcode cover sheets convert an entire file folder to electronic format in seconds.

Going paperless is no easy task, but it is definitely worthwhile. The productivity improvements and cost savings alone make it a business no-brainer, but there's also the fact that you'll be directly responsible for significantly reducing your company's environmental impact. With today's paperless automation tools like barcode scanning, businesses can transition to a electronic files quicker and easier than ever before.

Electronic filing systems index documents. To understand how barcodes can …

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HR Tech: How To Keep Employee Files Organized

06.17.2014
How To Electronic Personnel Files Human Resources Document Management Electronic Filing System Paperless Software Cloud Software File Conversion

Keeping employee files organized and accessible is no easy task for HR. Making the switch to electronic employee files and a cloud-based filing system can help.

Human Resource departments deal with a lot of paperwork. With all of the documents that need to be retrieved from the filing cabinet on any given day, along with the stacks of paper that are constantly being added to employee files, time wasted on filing can really bog down HR. To reduce the time necessary to complete these redundant administrative tasks, more and more organizations are making the switch to electronic employee files. Cloud-based filing systems are a popular solution due to …

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HR Filing System Software: Managing Employee Files Just Got Easier

04.30.2014
Human Resources Filing System Software Document Management Cloud Software Electronic Filing System HR Software Electronic Personnel Files

Managing employee files can become a large burden on an HR department. Human Resources filing software can help keep employee files secure, organized and accessible.

Keeping employee files organized can be a huge challenge. If you're dealing with a paper-based filing system, it's all too easy to misfile an important document or let it become part of a large stack of papers, never to be seen again. Managing employee files can be tough even when using an HR information system system. Many HRIS software are primarily data-driven and if they include a document management module, it is not often practical for storing employee files. Human Resources filing system …

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How To Manage and Distribute Employee Handbook Online

04.22.2014
Employee Handbook Human Resources Policies Procedures Online Handbook Cloud Document Management Policy Acknowledgement Handbook Acknowledgement

The rise in cloud technology has made collaborating on documents and distributing files securely an easy task. Here's how to take your employee handbook online.

Any time a new employee is hired or a new SOP is added to the list, a copy of the latest employee handbook has to get sent out. Keeping track of all of the different versions can get confusing when there's a bunch of different employees working on it. An even bigger challenge is the question of how to distribute it securely and efficiently throughout the organization. Cloud software can help human resource departments manage employee handbooks online for easy version tracking and secure, …

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4 Reasons Your Business Needs Online File Storage

04.21.2014
Online File Storage Document Management Cloud Software Cloud Document Management System Electronic Filing System Electronic Files

Online file storage lets your employees find the business-critical information they need instantly and allows teams to collaborate more effectively.

With the plethora of technology and online services in the world today, choosing the right programs and systems to run your business efficiently can be overwhelming. Online file storage is a great way to keep your files organized and helps streamline business across the entire organization.

1. Easily Upload Files A scanner and computer software are all you need to scan and upload your documents to your online file system. There are many types of scanners to choose from to fit your business …

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HR Document Management System Keeps Digital Employee Files Organized

04.09.2014
Human Resources Document Management HR Document Management System HR Software Document Management Software Electronic Personnel Files Cloud Software

Keeping personnel records organized is no easy task. A Human Resources document management system can help ensure your digital employee files are orderly and accessible.

There's nothing worse than losing an employee file. They contain loads of confidential information which can cause big problems if they are obtained by the wrong individual. That's why many companies are now implementing a digital method of storing their employee files. A human resources document management system is like an electronic filing cabinet, but with a lot of helpful features added. It keeps your digital employee files stored in a highly organized fashion and allows you to retrieve …

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Contents tagged with document management

Automation Solutions for Streamlining HR Operations

Discover the Top Benefits of Upgrading Your HR Employee Document Management Solution for the New Year

Seamlessly connect your Workday HCM data to DynaFile and Streamline HR workflows.

How HR Tech & Employee Record Filing Automation Can Help Your Business Survive the Economic Downturn

Maintaining Compliance & Employee Records Security While Working Remotely

With Electronic Employee Filing Tools, HR is Better Prepared to Fill the Growing Demand for New Hires

Transform your employee filing strategy with a cloud document management system to streamline processes, cut time, and save costs.

Automate your employee file management solution to maximize efficiency and increase performance and productivity in the New Year with year-end budgets.

Steps Individuals and Businesses Can Take to Enhance Their Cybersecurity

Ensure your team has a solid digital HR strategy in place for the remote work environment.

Working from home when people are your work: How to update workplace processes for HR professionals.

Is your HR team working remotely due to the Coronavirus disease (COVID-19)? Make sure employee files are accessible while staff are working from outside of the office.

Not all cloud storage software is the same. Choosing a solution that is designed for the complexities of managing employee documentation is key for keeping the HR department running smoothly.

Are there still gaps in the HR signature process? Use these tips to fine tune your 2020 personnel form process and start next year strong.

Are your records due for an update? Save the Human Resources team time with an employee record system in the cloud.

With the right HR document management strategy, concerns about personnel form compliance are a thing of the past.

In 2019, the best document management software focuses on teams that deal with the most files. Think of HR for one of the best document management upgrades in 2019.

Summer is a popular time for HR to update and upgrade their fling system. Making the switch results in improved file management and lasting benefits for HR.

A streamlined filing solution for HR is critical for keeping things running smoothly across the organization.

Long-gone are the days of paper forms and files. Nowadays, HR can ditch the printer for a more streamlined experience.

An employee file audit can be a tough time for HR. Here's how to prepare for an HR audit without all the stress.

Now HR can move to an electronic filing system fast to manage employee files easier and streamline onboarding.

Is your Human Resources department evaluating a move to electronic employee files? These days, the path to a paperless HR office can be quick and easy with the right tools.

Moving from paper to electronic employee files and digital forms can seem like a huge project, but it doesn't have to be. Here's how to take HR paperless in 30 days!

HR is moving away from paper this year and managing employee files easier from the cloud. Here's how to use scanning automation for a shortcut to a paperless HR office.

Thinking of making the move to electronic employee files and a paperless onboarding process? You're not alone! Here's how HR teams are upgrading this year.

2018 is right around the corner. Is your HR team ready to start the new year strong? Here's how to move to electronic employee files and paperless onboarding in 30 days.

Stop printing after onboarding! Paperless onboarding solutions like iCIMS and DocuSign connect to HR electronic filing system DynaFile.

Starting with electronic employee files and paperless onboarding this January is simple. Here's how HR can get there fast with a scan to cloud filing system.

Want to start 2018 off on the right foot? HR can hit the ground running paperless this January with electronic filing and forms.

Scan to cloud HR solutions provide a shortcut to paperless employee files with all the trimmings.

Human Resources professionals are moving to an electronic filing system to help streamline employee document management.

Looking at the benefits of electronic employee files? Here are 3 simple steps on how to take HR paperless in 30 days.

When HR manages employee files on paper, moving to an electronic filing system can seem scary. But it doesn't have to be!

Streamline HR with an end-to-end paperless solution for filing, onboarding, and other forms.

Going paperless can bring huge benefits to HR. Here are some of latest techniques for moving to electronic employee files and onboarding.

Paper filing systems tend to move towards greater disorder, slowly suffocating HR teams.

In the wake of hurricanes Harvey and Irma, Human Resource departments review Disaster Recovery Plans and consider electronic employee files.

Paperless HR solutions give companies the power of eliminating record silos to consolidate files while improving compliance.

Online onboarding forms are helping HR teams streamline employee file management across the entire department.

How to ease turnover headaches at seasonal companies. A look at a paperless HR case study with San Diego Zoo.

Keeping track of employee files on paper can become a nightmare. Make HR file audits easy by going paperless.

HR departments can combat file management challenges with an electronic personnel file project. Here are some of the benefits of getting rid of all that paper.

Moving onboarding and file management to the cloud is a huge step towards a paperless HR department.

Take a shortcut to electronic employee files this summer!

Why print and scan onboarding forms when your employee files can be electronic from the start?

Paperless HR has become a popular topic lately and for good reason. Here's how you can take your HR department paperless in 30 days.

Organizations are increasingly turning to cloud document management systems to help staff handle files easier from anywhere.

Switching to an electronic filing system can help streamline the entire office. Here's how to get there!

An "indexed" filing system can help streamline document management across the whole office.

Paperless onboarding can significantly reduce stress and free up time for both new hires and HR staff.

Making the switch to paperless filing doesn't have to be a challenge.

Take a shortcut to electronic documents by using barcodes to automate scanning and filing.

HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

Keeping files organized can be a real challenge. Here are some tips on how to organize electronic files.

An online filing cabinet can help HR departments streamline employee file management.

Scan to the cloud now to save your business time and money down the line.

Being able to easily find business-critical files is paramount. Index search offers professionals instant document retrieval.

Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

Thinking about going paperless? Look at some of the benefits other companies have been seeing with electronic personnel files and paperless onboarding.

Human Resources is making a big shift towards electronic personnel files to increase efficiency and cut costs. Will your team reap the rewards in 2017?

Going paperless has never been easier. Time to think about moving to electronic files.

Scan to cloud filing is making the transition to the paperless office easier than ever. Here's how.

Spending too much time filing and retrieving documents? Time to learn about auto-filing.

Taking your Human Resources department paperless can bring a multitude of benefits. Here are the types companies that will see the highest ROI from paperless HR software.

One of HR's biggest challenges is keeping personnel information organized and accessible. Electronic filing software makes this easier than ever.

Did you know that 91% of managers are unhappy with their company's onboarding process? Paperless employee onboarding can help.

Keeping HR running smoothly is a serious challenge. Switching to electronic personnel files can help boost productivity in a number of ways.

Did you know that 57% of new-hires that leave their job will do so within their first year? Electronic onboarding can help.

Experts advise using a cloud document management solution to keep files secure and off of local drives targeted by ransomware.

Storing employee files on paper is a thing of the past. An online HR filing cabinet makes managing files easy.

Making the move to a paperless office brings a lot of benefits for an organization. Even city counsels are embracing the change!

HR generates and manages a ton of paperwork. A paperless employee onboarding process significantly reduces paper and increases efficiency across the entire department.