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Paperless Blog

By DynaFile | Be paperless in 30 days or less

How To Transition Your Business To Paperless Filing


Making the switch to paperless filing doesn't have to be a challenge.

Why are you still fumbling through massive file cabinets and ten-inch thick folders just to find one piece of information? Your business is constantly evolving, and so should your back office. Transitioning your business to go paperless may seem like a hassle, but a paperless filing solution helps make the process quick and easy with two key “scan-to-cloud” tools:

Barcode Recognition

This feature lets you digitize entire folders of information at once. Barcode cover sheets are inserted in …

Automate Filing By Scanning With Barcodes


Take a shortcut to electronic documents by using barcodes to automate scanning and filing.

The very last step in winning the battle of paper shuffling is going to electronic, cloud file storage. If you're looking to bring your current paper files to the cloud, you'll need to retrieve them and get them ready for their digital afterlife before you scan them. Filing with barcodes is one of the fastest and most efficient ways to convert a large amount of paper documents to electronic format. 

Barcode Cover Sheets

If you're converting thick folders for a specific subject, barcode cover …

Is Your HR Department Suffering By Using the Wrong File Management Solution?


HR departments are incredibly busy offices. Is your HR team suffering by using the wrong file management solution?

If current trends are any indicator, this is an extremely busy year for any large HR department. With Baby Boomers leaving many workplaces in droves and the largely unknown Generation Z entering, human resources departments worldwide must poise themselves for change.

Recent statistics show that about 27% of Millennials are currently in management positions, and experts expect that number to increase to 47% in the coming years. In many ways this seems like a change that should happen since …

How To Organize Electronic Files Efficiently


Keeping files organized can be a real challenge. Here are some tips on how to organize electronic files.

Do you often find yourself spending too much time trying to locate a document you need to access or having to help your co-workers find a specific file? If yes, it is time to learn how to organize electronic files.

A good system to organize your electronic files will help your team save valuable time on redundant admin tasks so focus can be put on more important things. Saving and keeping track of business-critical documents becomes quick and easy. The right system can also significant improve …

Human Resources Online Filing Cabinet Streamlines Employee File Management


An online filing cabinet can help HR departments streamline employee file management.

Most Human Resources departments have huge amounts of paperwork and many HR professionals spend a lot of time processing personnel documents. An average personnel file contains more than 40 different records. The moment a prospective employee fills out an application for a job at your company; their employee file begins and continues to grow throughout their career. The volume of files and information for each employee can be overwhelming. Storage and management of personnel documents in paper …

Scan to Cloud Technology: Why Sooner is Better Than Later


Scan to the cloud now to save your business time and money down the line.

Scan to cloud technology has evolved along with the advancements in the cloud itself and continues as a benefit to small business and big industries. Let me share a story with you about how it is beneficial to make this move sooner rather than later.

Many years ago, I worked for a construction firm that drilled water wells for both consumers and businesses. It was a family owned and ran business that the owner had inherited from his father and that he would in-turn pass to his brother-in-law …

Electronic Employee Files Help Protect Employee Information


It can be a challenge to securely manage staff information. Electronic employee files can help!

The HR department is responsible for storing and managing information on your staff. Tax information, emergency contact forms, disciplinary actions, performance reviews and more all need to be securely managed in the employee's folder. It starts to become a challenge when you think about how each employee's information has to be stored and retrieved by the right employees, at the right time. How can you maintain compliance with regulations like HIPAA and keep your employee files secure, yet …

How Index Search Benefits Business


Being able to easily find business-critical files is paramount. Index search offers professionals instant document retrieval.

The standard file search on any computer system works in this way: the computer looks at every file in a location and sends matching file names to the user. This system works well if the search user knows the name of the file, but what if you named your file with a typo or don't remember what you called it? It can be a real challenge to find documents that you saved months or even years ago with this scenario. Enter the index search.

Indexed filing systems keep documents stored by categorizing …

Staffing Agencies Can Keep Up With Demands Using a High-Quality Document Retrieval System


Staffing agencies need a quicker way to get to candidate and current staff files. Here's how they can get instant access.

There's no shortage of articles discussing the hottest job skills and latest trends in employment. Some of the qualities and skills that employers look for stay fairly consistent over time; others change or emerge in response to technological developments, economic shifts, and other demands.

One thing that doesn't seem to change, though, is the need for a practical way to manage all of the files for candidate hires. Running a successful staffing agency demands consistent efficiency and …

3 Reasons Why Electronic Filing Systems are the Future of Paperwork


The emerging digital world is transforming all aspects of society and business. Here are 3 reasons why electronic filing systems are the future of paperwork.

The emerging digital world is transforming all aspects of society and business; the cloud being the biggest change agent to date. With cloud and mobile computing technologies, paperwork in its traditional form is being reduced and eliminated more and more. In this regard, here are 3 reasons why electronic filing systems are the future of paperwork.

#1. Saves time and money:

The world's population continues to grow, as does: bureaucracies, regulations, laws, and the paperwork that accompanies …

Helping Companies Go Paperless For Over 15 Years