Staffing professionals handle an incredible amount of administrative duties each day. DynaFile helps staffing agencies go paperless to onboard new hires and manage their files more efficiently. Scanning automation tools make the transition from paper to electronic files quick and simple. Moving forward, make it easy to add new documents to the system no matter where they’re generated: paper, email, MS office, other systems, etc. With instant retrieval and secure file sharing options, you never have to worry about lag time around sending and receiving documents.
Integrations with popular Applicant Tracking and Onboarding solutions give your teams the power of a completely paperless file lifecycle for your contractors. Onboarding forms from DocuSign and iCIMS can be automatically published into the new hire’s folder once all documents have been completed and signed. You can also drag-and-drop or “virtually print” pre-hire documents from ATS like Bullhorn or iCIMS directly into the new hire’s folder in DynaFile. Best of all, data for your hires can be synced from your HRIS or Payroll system to automatically make updates in DynaFile when changes are made in your system or record. Want to see how it works?
A shortcut to electronic files! Unique scanning automation tools allow you take the entire office paperless fast. Barcode Recognition gives your team the power to convert an entire paper folder to electronic format in one shot. There's no need to scan, name and file every document. DynaFile's barcode recognition features will automatically file your documents in the correct location for you as the entire folder is scanned into the system.
Add files from anywhere! Adding documents to a contractor's folder in DynaFile is incredibly easy. It doesn't matter where the document was generated, bringing it into the system take just a few clicks. Batch Processing allows you scan in a stack of unrelated paperwork and organize it on your screen to be filed away in DynaFile. If you have documents on your computer, the user-friendly Drag & Drop Drive is a popular way to add documents from emails, desktop and your hard drive. You can also Save To DynaFile or "virtually print" documents into a contractor's folder from any application you're working in.
No more rummaging through filing cabinets! When you need to retrieve a document from DynaFile, it only takes a second. Pull up files based on properties like: Contractor Name, ID, Client, Region, Document Type, Expiration Date or other custom identifiers. Your team no longer has to manually find the correct folder and thumb through it to locate the document they are looking for. A simple Index Search brings back just the documents you are interested with just a couple of clicks.
Skip the lag time! When your documents are stored in the cloud, there's no reason to wait to receive the information you need. With DynaFile, you can securely share files with contractors or clients via encrypted document links. For audits or subpoenas, give external auditors and attorneys limited access to just the specific files and folders they are requesting. DynaFile also integrates with Active Directory and has built-in security features for admins to design segmented access rules for different roles and types of documents.
Ditch the pen and paper! DynaFile integrates with popular Onboarding Solutions like iCIMS and DocuSign to get your contractors "papered up" without printing a single sheet. New hires can review, fill out and legally sign all of their onboarding paperwork online before their first day on the job. Once everything is completed and signed, all onboarding documents are automatically filed back in the new hire's folder inside of DynaFile. No need to print, copy or scan!
No need for redundant updates! When you store data about your contractors in one system and documents about your contractors in another, it doesn't make sense to have to update things in both systems. With DynaFile, you don't have to! DynaFile syncs to your HRIS or Payroll system system. When changes are made to employee data in your system of record, those changes are automatically reflected in DynaFile, too. Updates to things like employee status, department, location, name changes and more can all be synced from your HRIS.
We've been utilizing DynaFile for our electronic personnel files for over a year. The system is incredibly intuitive and easy to use for all members of our department. We're also given a great amount of support from the DynaFile team when any questions arise. I highly recommend their product to anyone in need of an electronic filing system.
- Rebecca J. | Agora
GET DYNAFILE! Great product to help streamline any HR office function from dated employee files to a digital filing system. The best part is it helps eliminate new hire paperwork making it a better onboarding experience for the user and your office. Very cost effective and reliable customer support when needed. Your current HR coordinators will thank you trust me.
- Kevin C. | HR User
It's an extremely easy, cloud-based system that everyone in our department easily picked up on. They also have a fantastic customer service team. Any question about the system, or need that arises within our department, is answered in a timely and professional manner.
- Rebecca | HR User
Dynafile is great and easy to use! We can quickly upload documents into personnel files any time, any where. Files always stay current even when we are traveling. Dynafile wants the system to work best for your needs and that alone is very valuable! I would highly recommend Dynafile as it has been such an amazing experience! The ease to upload files is unbeatable.
- Tamara | HR User
Since our implementation of Dynafile, in conjunction with an electronic signature software, we've gone 90% paperless in our Human Resources office and are on the way there with the rest of our 3000 person organization. The integration with our other systems has streamlined many of processes to now function in half the time or less. We love Dynafile and are happy to recommend this product to anyone with confidence.
- Steisha P. | HR User
Good bye file cabinets and welcome to electronic filing. This has helped us cut down on filing errors and to have access to our staff personnel file without leaving our work station.
- David H. | Accesso
Dynafile has been a great tool for us to manage our personnel records across many offices and their support team has been phenomenal in troubleshooting any issue that we have had.
- Janine Z. | SkillStorm
Scanning in the initial backlog of documents was made much easier with the tools that DynaFile offers, and going forward with the DocuSign integration we have been able to scale this system from our original 2 hospital and multi clinic setup with around 1500 associates into our current 3 hospital and several clinic set up with over 2250 associates with the new all electronic workflow they helped us to develop.
- Levi K. | Unity Health
DynaFile continues to exceed my expectations. DynaFile is secure, responsive, simple, effective, efficient, and truly a great addition to our HR department. I highly recommend DynaFile to human resource professionals and also to other professionals that desire to go paperless. In addition to the wonderful product and services of DynaFile, the integration with Docusign is unmatched and seamless.
- HR Director | Large Beer & Wine Wholesaler