Paper filing systems can cause your Human Resources department a great deal of frustration. With all of that paperwork floating around, it becomes all too easy for documents to get misfiled, lost or generally inaccessible. DynaFile's scan to cloud filing system makes going paperless quick and easy. Scanning automation tools like barcode recognition let you spend significantly less time converting paper employee files to electronic format. Once your back files are converted, batch processing features let you handle any additional paper coming in to the department going forward. DynaFile's hybrid filing solution lets you manage paper just as easily as electronic documents. Want to see how it works?
Automate it! Barcode Recognition converts your paper staff documents to electronic personnel files quicker than you ever thought possible. Reusable barcode cover sheets can be placed in front of each tab of your employee folder to split it down into its appropriate sections prior to scanning. Once assembled, the entire employee folder gets delivered to the system with the touch of a button. A new folder is created for that employee inside of DynaFile and all of their documentation is filed within it automatically according to your cover sheet breakdown.
The best part about Barcode Recognition is that it saves your team a ton of time in the initial conversion process, but also gives them the flexibility to go back and split down large scans into smaller, individual documents at any time in the future with Batch Processing. This back-file conversion process is simple enough to bring in a temp, quick enough for a full-time employee and standardized enough to outsource to a DynaFile scanning partner. There's no longer a need to worry about file naming conventions or finding the appropriate folder to save scans in.
Stay paperless! You can only be as paperless as your new hires and coworkers are. It is inevitable that even after implementing a paperless initiative, some employees will still deliver various forms or other documents to you in paper format. DynaFile makes it easy to add additional paper documents to employees' electronic files on an ongoing basis so your team doesn't have to deal with stacks of paper on their desks moving forward.
Batch Processing lets you scan a stack of unrelated paperwork for different employees into the system at once and then break that batch down into specific documents for unique staff members from your web browser. Simply enter which employee the document is for and what kind of document it is and the system files it away in the correct location automatically.
Skip the paper cuts! DynaFile works with third party scanning companies to offer your organization options. If you don't have staff available to tackle the process of converting your existing paper files, one of our national scanning partners is happy to help. Our partners are trained and certified to use DynaFile so you can be sure that your project is completed fast and with a high level of quality. Both on-site and off-site conversion options are available. Please contact the DynaFile sales team to connect with a DynaFile scanning service partner.
We've gone 90% paperless in our Human Resources office and are on the way there with the rest of our 3000 person organization. After reviewing several options to go electronic with our storage, DynaFile met our needs hands down with the option to sort in a variety of ways, rather than filing things into one folder and having to drill down to that folder each time you want the item.
- Steisha P. | HR User
GET DYNAFILE! Great product to help streamline any HR office function from dated employee files to a digital filing system. The best part is it helps eliminate new hire paperwork making it a better onboarding experience for the user and your office. Very cost effective and reliable customer support when needed. Your current HR coordinators will thank you trust me.
- Kevin C. | HR User
Scanning in the initial backlog of documents was made much easier with the tools that DynaFile offers, and going forward with the DocuSign integration we have been able to scale this system from our original 2 hospital and multi clinic setup with around 1500 associates into our current 3 hospital and several clinic set up with over 2250 associates with the new all electronic workflow they helped us to develop.
- Levi K. | Unity Health
Good bye file cabinets and welcome to electronic filing. This has helped us cut down on filing errors and to have access to our staff personnel file without leaving our work station.
- David H. | Accesso
It's an extremely easy, cloud-based system that everyone in our department easily picked up on. They also have a fantastic customer service team. Any question about the system, or need that arises within our department, is answered in a timely and professional manner.
- Rebecca | HR User