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Human Resources
Document Management

Electronic Employee Onboarding

Welcome new hires with a completely paperless onboarding process!

Onboarding paperwork piling up?


DynaFile integrates with DocuSign and iCIMS so HR can "paper up" new employees without printing a single sheet. Instead, online forms are used to capture employee information and esignatures are used to authenticate during the onboarding process. Now new hires can review, complete and legally sign all onboarding paperwork online before their first day on the job, streamlining HR and reducing stress on new employees. Completed onboarding packets can be routed to any number of parties like Payroll and Hiring Managers, then back to DynaFile for quality check. Once approved, all onboarding documents are automatically filed in the employee's folder within DynaFile. By removing pen and paper roadblocks, HR can stop generating paper and operate smoother than ever. Want to see how it works?

Electronic
Onboarding Forms


Online forms are used to collect employee information during the onboarding process.

Take your onboarding forms paperless! Scan or upload your existing onboarding forms to become the base of your onboarding templates. Use DocuSign's template matching feature or the simple drag-and-drop interface to overlay digital form fields over your original documents. Onboarding templates can include links to supplemental documentation like an employee handbook for policy acknowledgements for review, as well as a space to add an attachment for things like a photo ID or a voided check for direct deposit.

Form fields can be set to validate for specific inputs like SSN or phone number to protect against typos. Information entered on forms early in the onboarding packet is also auto-completed on subsequent forms to eliminate repetitive entries. Best of all, new hires can only finalize their packet once all required information is filled out and signed so HR is ensured that they are receiving complete information from the onboarding process.

Electronic Onboarding Forms
eSignatures for Employee Onboarding

Electronic Signatures


Electronic signatures capture a legal and binding agreement from staff.

Replace inked signatures with esignatures! DocuSign is the global leader in digital transaction management, providing the world's most trusted electronic signatures. Now new hires can legally sign onboarding forms and other documentation from anywhere, at anytime. A new employee's first day no longer has to be taken over by a stack of onboarding paperwork. All information can be collected and signed off on before day one so they're ready to hit the ground running. Alternatively, new hires can sign all of their onboarding forms in-perso at a computer or on a tablet in the office.

Other HR Forms


DocuSign integration can also be used to get other types of documents filled out and signed.

Make your other processes paperless, too! The same integration between DynaFile and DocuSign can be used for much more than just employee onboarding. Get the most value by using it to replace paper approval processes or to get any other kind of documentation filled out and signed completely digitally. Policy acknowledgements, PTO requests, wage increases, corrective counseling forms, performance reviews, etc can all be completed, signed and processed completely digitally using DynaFile and DocuSign. Just like onboarding documents, other forms are automatically filed in the employee's folder back inside of DynaFile after being signed. 

HR eSignature and Workflow Software
Document Management iCIMS Integration

Introducing iCIMS Integration


Automatically publish completed electronic onboarding forms from iCIMS into DynaFile.

Providing your staff with a totally paperless onboarding and file management experience has never been easier! Through an exciting partnership with the iCIMS Talent Acquisition platform, there is no longer a need to print or scan your onboarding paperwork. Our integration with iCIMS automatically creates the new hire's folder in DynaFile and files all completed iForms inside. From there, HR can take advantage of DynaFile's rich file management tools to instantly retrieve documents, segment access for different internal/external roles and keep track of required and expiring documentation in staff folders. Once retention rules have been met, DynaFile can automatically purge archived files for termed employees. From talent acquisition through retention, DynaFile with iCIMS integration provides a completely paperless solution for the entire employee file lifecycle.

DynaFile in Action


Helping Companies Go Paperless For Over 15 Years