When much of your workforce travels nationwide, it can be difficult for them to access the business-critical files they need from the road. DynaFile can help keep all of your documents organized for manufacturing, freight, distribution, transportation and logistics so your teams are always prepared for the next pick-up or delivery. It gives businesses the flexibility and infrastructure to go from paper filing cabinets to an electronic file system without having to build the framework from scratch. DynaFile's unique scan-to-cloud features make it easy to go paperless with your backfiles and manage additional paper coming in on an ongoing basis.
Best of all, your team can replace pen-and-paper processes with online forms, electronic signatures and digital workflows. Electronically store and share shipping manifests; archive bills of lading online with instant access from anywhere; request and provide Certificates of Insurance via fax, email or encrypted links; and much, much more! Want to see how it works?
Your files at your fingertips! Now your staff can access the documents they need for transportation and logistics from anywhere, at any time. DynaFile makes it easy to manage these documents in a highly organized fashion and streamline file sharing between manufacturing, warehouse and distribution teams. Just a couple of clicks pulls up the documents you want to see based upon things like Invoice Number, Client, Vendor, Document Type, Expiration Date or other custom identifiers. Having instant access to business-critical files gives time back to your office staff and provides your drivers with immediate updates in the field, allowing for quicker stops and shorter route times.
By moving away from paper and switching to electronic files, it becomes much easier to stay organized. Every document added to DynaFile is indexed so that it is easy to find later. Your teams will no longer have to worry about losing files or having to dig through messy filing cabinets to find the documents they need. You can even run reports to see if folders are missing important files.
Keep moving at the speed of business! DynaFile integrates with DocuSign to provide users with online forms, digital workflows and esignatures. This makes for an incredibly streamlined approval process. Documents that need to be signed off on, like invoices and bills of lading, can be routed to the recipient in a matter of seconds. The signer can then review and electronically sign with just a couple of clicks. Once the approval workflow is completed, the signed documents is automatically filed back inside of DynaFile in the correct location. There's no longer a bottleneck around pen-and-paper processes!
Make it easy for your office! Logistics teams in the home office can add bills of lading, invoices, job tickets and other documents to DynaFile no matter what format they're in. Drag-and-drop or virtually print electronic documents into DynaFile from any application: an existing system, email, web page or hard drive.
Managing paper is simple, too. Unique scanning automation tools let you convert a stack of paperwork to electronic documents and file them in the system with just a couple of clicks. Give drivers limited access to folders or simply send them an encrypted documents link for view-only access to the files they need in the field.
Delivery and pickup staff in the field can also quickly submit documents to the main office. Give your team the power to easily scan or upload receipts for fuel, tolls, maintenance, etc. Documents are stored in a queue for the office to review and can be automatically routed to specific folders for different offices or roles.
We are a non-profit organization that made the switch from paper files to electronic and utilized DynaFile for this transition. Our files are now accessible via the web, which allows our staff to access files securely from anywhere. This has helped us streamline our documentation and improved our staff's efficiency.
- Mary R. | DynaFile User
DynaFile system is a great way for our company to manage and store our documents. The system itself is very easy to use and doesn't require a lot of after install resolutions. I use it every day and run hundreds of documents through it with little to no effort.
- Greg K. | DynaFile User
We have used DynaFile as an integration solution with DocuSign for several years. The team at DynaFile has been phenomenal to work with and deliver a solution that is powerful and simple to use. I would recommend DynaFile to anyone looking for a document retention solution that integrates with DocuSign.
- Brent M. | Amplifon
We looked at several companies and decided to go with DynaFile and it has made my job so much easier. I no longer have to file papers all day and our employees love that everything is electronic. The customer support is outstanding and they always respond immediately when I need help. I would definitely recommend DynaFile to others and actually, I already have!
- Misty L. | DynaFile User
DynaFile continues to exceed my expectations. DynaFile is secure, responsive, simple, effective, efficient, and truly a great addition to our HR department. I highly recommend DynaFile to human resource professionals and also to other professionals that desire to go paperless. In addition to the wonderful product and services of DynaFile, the integration with Docusign is unmatched and seamless.
- HR Director | Large Beer & Wine Wholesaler
DynaFile is an easy to use, affordable and intuitive document management solution. Our company has gained efficiency through use of DynaFile to warehouse company documents and share documents with third parties.
- Cliff M. | American Railcar Leasing